Office Of The President Tender

Description Title Of The Project: Procurement Of One (1) Lot Monthly Preventive Maintenance Of One (1) Unit Schindler Passenger Elevator Located At Malacañan Palace (april To December Of Cy 2025) Under Pr No. 25-01-0143 A) Request For Quotation 1. 1 Lot Monthly Preventive Maintenance Of One (1) Unit Schindler Passenger Elevator Located At Malacañan Palace (april To December Of Cy 2025) I. Purpose The Scope Of The Monthly Preventive Maintenance Covers The Necessary Equipment/ Accessories/ Materials Needed In Order To Execute The Scope Of Works Indicated On Item Iv. Ii. Description Of Elevator Location Of Elevator: Malacañan Palace Brand: Schindler Capacity: 1000 Kg (13pax) Number Of Stops/opening: Three (3) Service: Passenger Iii. Requirements To Ensure Attainment Of The Project Objectives, The Following Are The Contractor's Minimum Qualification: A. The Contractor Must Be An Authorized Service Provider Of The Indicated Brand Of Elevator And Must Provide Certificate Or Equivalent Document From The Manufacturer. Iv. Scope Of Works 1. Mobilization Of All The Technical Engineers, Technicians, Labors, Tools And Equipment, Materials Consumables, Including Additional Electrical Wires And Cables To Be Used During The Preventive Maintenance Service. 2. Check And Cleaning Of All Areas Of The Machine Room, Traction Motor, Wire Rope, Elevator Pit And Elevator Car. 3. General Inspection And Diagnosis Of All The Electrical Controls And All Elevator Pc Boards In Operation Of The Elevator. 4. Check And Correct Door System And The Hall Call Button Of The Elevator. 5. Check All Switches, Limit Switches And Alarms Of The Elevator If All Working. 6. Commissioning Of The Entire Elevator System And Check If The Program Will Work In Its Normal Operation. 7. Checking And Correcting All The Cables, Wirings, Controls, Elevator Car And Other Component Of The Elevator. 8. Check The Alignment Of All Elevator In Normal Operation After All The Checking And Adjustments. 9. Test And Run The Elevator Doors And Adjust It To Make It Smooth In Opening And Closing. 10. Demobilization 11. Turn-over Of The Elevator To Authorized Representative. 12. Submit Elevator Monthly Maintenance/service Report Including Recommendation/s (if Any): 12.1 Machine Room: 12.1.1 Check-up, Monitor & Observe Motor Running. 12.1.2 Check-up, Monitor & Observe Feedback Rotary Encoder Against Vibration. 12.1.3 Check-up The Condition Of Main Drive Secondary Sheave Pulleys, Bearing & Oil Rings. 12.1.4 Check-up, Monitor & Observe Braking System, Break Oil, Pads And Lining. 12.1.5 Check-up And Test Governor Safety Function (calibrate If Necessary). 12.1.6 Check-up Oil Gauge Machine (use Oil-type Only). 12.1.7 Check-up Machine Room Bed/base Bolts And Nuts If Properly Tightened. 12.1.8 Clearing Of Machine Room. 12.2 Control Panel: 12.2.1 Check-up Electrical And Electronic Components For Possible Overheating And Defects Such As Magnetic Contactors, Transformer, Breakers, Fuses, Main Board, Inverter And Etc. 12.2.2 Check-up And Monitor The Exhaust Fan For Ventilation If Functional (temperature Must Be Less Than 45 Deg.) 12.2.3 Check-up Wires, Bolts, Nuts, And Other Terminal Fixtures. 12.2.4 Check-up And Test Emergency Communication System Such As Intercom, Alarm Indicators And Ups If Functional. 12.3 Hoist Way/shaft Components: 12.3.1 Lubricate Alignment And Calibrate Door Mechanisms Rollers, Guide Shoes, Counterweight, Cables, Interlocks, Safety Switches And Other Door Related Components. 12.3.2 Check-up, Monitor And Adjust Leveling In Every Landing Floor (leveling Error Must Not Exceed 5mm). 12.3.3 Check-up And Monitor Entrance Sill To Sill Allowable Clearance. 12.3.4 Check-up And Monitor The Condition Of Wire Ropes, Degree Of Tightness And Tension. 12.3.5 Check-up And Monitor Compensating Chain Against Vibration While Elevator Is In Motion. 12.3.6 Check-up And Test Top And Bottom Limit And Terminal Switches If All Functional. 12.3.7 Check-up And Monitor Hoist Way Wiring Cable Tray/raceway Holders And Fixtures. 12.4 Elevator Car (top & Inside) 12.4.1 Check-up And Monitor Leveling Sensors Response If Acceptable. 12.4.2 Check-up And Monitor Car Door System, Door Motor, Drives And Other Related Parameters. 12.4.3 Check-up And Test Landing Gong Overload Alarms And Emergency Stop Butt On If All Functional. 12.4.4 Check-up And Monitor Light Curtain Sensors Response Time If Acceptable. 12.4.5 Cleaning Of Car Top. 12.5 Elevator Pit 12.5.1 Check-up And Monitor Spring Buffer Switch, E-top Switch And Governor Switch If All Activated. 12.5.2 Cleaning Of Pit. 12.6 Others 12.6.1 Observe Elevator Running Parameters, Accelerations, Deceleration High Speed Running. 12.6.2 Observe Elevator Door Opening And Closing Delay If Acceptable. 12.6.3 Observe Hall And Car Buttons And Digital Indicators If All Functional. 12.6.4 Check-up And Test Safety And Emergency Switch If Activated (by Pass Is Not Allowed). V. Support Services The Contractor Should Be Able To Send Certified Service Engineers Or Qualified Technicians During Emergency Call In Case Of Breakdown, Disorderly Operation, Or Malfunctioning Of The Equipment And To Provide 24/7 Response Center Service. The Contractor Shall Cover The Labor Of Replacement Of Available Material, Components, And Parts Not Covered In The Purchase Order (po) However Provided By The End-user. In Case Of Entrapment, The Contractor Should Be Able To Respond And Take Action In No More Than Half An Hour After Receiving The Report. Vi. Safety And Health The Contractor Shall Be Responsible For: A. Compliance With All Applicable Safety And Health Regulations For Basic Ppes Under Dole-osh; B. Taking Care Of The Safety And Health Of All Contractor’s Personnel On The Site; C. Using Reasonable Efforts To Keep The Site And Works Clear Of Unnecessary Obstruction So As To Avoid Accident And Damage To Property; D. The Technician Of The Contractor Shall Submit Themselves To All Health Protocols As May Be Prescribed By Op/presidential Security Command (psc). Vii. Maintenance Schedule The Duration Of The Monthly Preventive Maintenance Is Within The Calendar Year 2025 (unless Renewed Or Extended) Will Take Effect Upon The Receipt Of The Po And The Release Of The Psc Clearance And/or Approval Of Visitor Management System (vms). The Preventive Maintenance Schedule Is To Be Agreed Upon By The End-user And Coordinated For Information With The Contract Implementer By The Contractor. Viii. Security Clearance The Contractor Upon Acceptance Of Po, Must Coordinate With The Engineering Office Within Five (5) Working Days For The Schedule Of The Preventive Maintenance Service, For The Vms Link, And For The Submission Of The Following Documentary Requirements: A. Letter Of Request For Access Addressed To The Head Of The Eo Indicating The Date And Time Of Scheduled Preventive Maintenance And List Of Personnel And Vehicle. (recommended To Be Accomplished Monthly At Least Three (3) Working Days Before The Scheduled Preventive Maintenance); B. Company Ids Of The Listed Personnel (clear Photocopy); C. Or/cr Of Service Vehicle/s (clear Photocopies); And D. Driver’s License Of The Driver/s Of The Service Vehicle/s (clear Photocopies) Each Personnel Of The Contractor Must Send A Visitor Request Every Service Day Through The Vms Link To Be Approved By The End-user. In The Case Wherein The Documentary Requirements Was Unable To Submit By The Contractor Only After The First Pms, The Approved Vms Request May Be Used As Reference For Security Clearance. Ix. Contract Renewal/extension/amendment Considering That The Preventive Maintenance Service Is Procured Repeatedly In The Last Three (3) Years And Deemed Essential To The Day To Day Operations And To Ensure Uninterrupted Operation Of The Equipment, The Contract/po May Be Renewed Or Extended In Accordance With Annex “a” – Guidelines On Renewal Of Regular And Recurring Services Of Government Procurement Policy Board (gppb) Resolution No. 06-2022 Dated 12 September 2022, Under The Following Conditions: 1. Renewal- The Duration Of Each Contract/po Renewal Shall Not Exceed One (1) Year; However, The Total Combined Period Covering The Original Contract/po, Renewal Contract/po, And Contract/po Extension/s, If Applicable, Shall Not Exceed Three (3) Years (section 3.5) ; And 2. Extension- The Duration For Each Contract Extension Shall Not Extend Three (3) Months; However, The Total Combined Period Covering All Contract/po Extension/s Shall Not Exceed Six (6) Months. The Duration Of Contract/po Extension/s Shall Form Part Of The Total Combined Period Of Three (3) Years As Previously Mentioned (section 5.2) 3. Amendment- The Terms And Conditions Of The Contract/po May Be Amended In Accordance To Existing Budgeting, Accounting, And Auditing Rules, Given The Following Instances Stated In Section 6, Appendix 37 Of Ra 9184. A Performance Evaluation Shall Be Conducted By The Op Through The Eo, Which Shall Have Direct Oversight And Supervision Of The Contractor To Ensure That The Services Are Effectively And Efficiently Conducted. X. Terms Of Payment The Preventive Maintenance Service Shall Be Paid Monthly Upon The Submission Of The Following Documents To The Contract Implementer: A. Letter Of Request For Payment B. Billing Service Invoice; And C. After Service Report Complete With Findings And Recommendation Duly Signed By Authorized Eo Representative With Attached Pictures. (original Copy To The Contract Implementer And A Copy To The End-user) Delivery Period: Three (3) Working Days Upon The Issuance Of The Presidential Security Guard (psg) Clearance. B) Use Company Letterhead For Your Quotation & Address To: The Procurement Management Service Office Of The President M-123 Mabini Hall, J.p. Laurel St., Malacañang Complex, San Miguel, Manila Tel. No. (02) 8249-8310 Local 8238 Email Address: Pmas@op.gov.ph C) The Following Documentary Requirements Must Be Submitted As Follows (attached To The Quotation Or During The Evaluation Of Quotation/s.): 1. Philgeps Registration Certificate 2. Latest/valid Mayor’s/business Permit 3. Latest Income/business (vat Or Percentage) Tax Return (for Abcs Above ₱500,000.00) Prior To The Award: 4. Omnibus Sworn Statement (for Abcs Above ₱50,000.00) 5. Authority To Transact With The Op A. Special Power Of Attorney For Sole Proprietorships B. Secretary’s Certificate For Corporations, Partnerships, Or Cooperatives Note: •kindly Attach The Complete Eligibility Documents To Avoid Disqualification. •include The Back Page Of The Mayor’s/business Permit If Available •scan The Documents In A Manner That The Entries Are Legible/readable. •please Use The Rfq Template Provided By The Office Of The President (op). In Case You Submit Your Own Template And There Is Conflict Between The Two (2), The Op Rfq-template Shall Prevail. •collected Personal Information/data Is Processed In Accordance With The Existing Data Privacy Policy Of The Office Of The President. D) Indicate In Your Quotation The Following 1. Terms Of Payment: 2. Warranty: 3. Place Of Delivery: Amo Warehouse, Op Motorpool Compound, P. Casal St. Quiapo, Manila 4. Delivery Period: 5. Price Validity Period: 6. Stock Availability: 7. Certificate Of Exclusive Distributorship, If Any 8. Specify Brand 9. Tin