Office Of The Ombudsman Main Office Tender

Description Invitation To Bid For Rebidding For The Supply And Delivery Of The General Office Supplies And Tonerr/ink Cartridges For The Office Of The Ombudsman 1. The Office Of The Ombudsman, Through The General Appropriations Act For Cy 2024, Intends To Apply The Sum Of Eleven Million Nine Hundred Sixty Thousand Seven Hundred Pesos (p11,960,700.00), Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Rebidding For The Supply And Delivery Of The General Office Supplies And Toner/ink Cartridges For The Office Of The Ombudsman With Project Identification No. Pb2025-01. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Office Of The Ombudsman Now Invites Bids For The Public Bidding For The Supply And Delivery Of The General Office Supplies And Toner/ink Cartridges For The Office Of The Ombudsman (pb2025-01), Categorized As Follows: Lot No. Particulars Quantity Approved Budget For The Contract (abc) (p) Bidding Fees (non-refundable) (p) 1 Bookpaper 1 Lot 2,725,000.00 3,500.00 2 Customized Data Filer And Data Folder 1 Lot 687,500.00 1,500.00 3 Stand Fan 1 Lot 75,000.00 500.00 4 Customized Morocco Board 1 Lot 200,000.00 500.00 5 Hp And Samsung Original Toner/ink Cartridges 1 Lot 6,642,500.00 11,000.00 6 Brother, Canon, And Epson Original Toner/ink Cartridges 1 Lot 1,630,700.00 3,000.00 Total Abc For Lots 1 To 6 11,960,700.00 20,000.00 3. Delivery Of Goods Are Required Within The Following Periods: Lot No. Particulars Delivery Period 1 Bookpaper 45 Calendar Days From Receipt Of Notice To Proceed 2 Customized Data Filer And Data Folder 60 Calendar Days From Receipt Of Notice To Proceed 3 Stand Fan 30 Calendar Days From Receipt Of Notice To Proceed 4 Customized Morocco Board 45 Calendar Days From Receipt Of Notice To Proceed 5 Hp And Samsung Original Toner/ink Cartridges 60 Calendar Days From Receipt Of Notice To Proceed 6 Brother, Canon, And Epson Original Toner/ink Cartridges 60 Calendar Days From Receipt Of Notice To Proceed Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (rirr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. 5. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Interested Bidders Should Be Enrolled In The Electronic Filing And Payment System (efps) Program Of The Bureau Of Internal Revenue (bir), Pursuant To Executive Order No. 398, Rr 3-2005, And Must Be Registered Under The Philippine Government Electronic Procurement System (philgeps). 6. Prospective Bidders May Obtain Further Information From The Office Of The Ombudsman-bids And Awards Committee Secretariat-main (bac Sec-main) Via Email At Bac@ombudsman.gov.ph And Inspect The Bidding Documents Posted At The Ombudsman And The Philgeps Websites. 7. A Complete Set Of Bidding Documents May Be Acquired/downloaded By The Interested Bidders Starting 29 January 2025 To 18 February 2025 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amounts Specified In Items Nos. 2 And 14 Of This Invitation To Bid. The Procurement Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Electronic Means Not Later Than The Submission Of Their Bids. The Bidding Documents May Also Be Downloaded Free Of Charge From The Websites Of Philgeps And The Office Of The Ombudsman, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 8. The Office Of The Ombudsman Will Hold A Pre-bid Conference On 06 February 2025 (thursday) At 01:30p.m. Through Video Conferencing Via Ms Teams Application, Which Shall Be Open To Prospective Bidders. Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main Through The Email Address Given Below. The Meeting Link And Other Details Related To The Video Conference Will Be Sent To The Participants At Least One (1) Day Before The Event Through Email. 9. Bids Must Be Duly Received By The Bac Secretariat-main Through Manual/physical Submission At The Designated Receiving Area With Authorized Receiving Personnel Of The Bac Secretariat Office Of The Office Of The Ombudsman On Or Before 18 February 2025 (tuesday) At 02:00p.m. Late Bids Shall Not Be Accepted. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected. (reference: Sec. 25.9, 2016 Revised Irr Of Ra 9184). 10. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Instructions To Bidders (ib) Clause 14. 11. Bid Opening Shall Be On 19 February 2025 (wednesday) At 10:00a.m. Through Video Conferencing Via Ms Teams Application (face-to-face For The Bac Secretariat Main Personnel). The Meeting Link And Other Details Related To The Video Conference Will Be Sent To The Participants At Least One (1) Day Before The Event Through Email. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 12. Prospective Bidders, Who Wish To Join The Pre-bid Conference And The Bid Opening Through Video Conferencing Using Microsoft Teams, Must Sent A Letter Of Intent Containing The Names And Email Addresses Of Interested Participants To The Bac Secretariat-main Email Address: Bac@ombudsman.gov.ph. 13. The Office Of The Ombudsman Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. Please Refer To The Table Below For The Cost Of The Bidding Documents And Summary Of Bidding Activities: Cost Of Bidding Documents (non-refundable) Lot 1 – P3,500.00 Lot 2 – P1,500.00 Lot 3 – P500.00 Lot 4 – P500.00 Lot 5 – P11,000.00 Lot 6 – P3,000.00 Lots 1 To 6 – P20,000.00 Inspection/selling Period Of Bidding Documents 29 January 2025 To 18 February 2025 - Bidding Documents May Be Downloaded From The Philgeps Website And Ombudsman Website. - For Payment Of Bidding Fees, Prospective Bidders Shall Coordinate With The Bac Secretariat Main In Securing The Order Of Payment, And Other Payment Details. Proof Of Payment Such As Deposit Slips And Transaction Receipts May Be Submitted Via Email For The Issuance Of Official Receipt. Pre-bid Conference 06 February 2025 (thursday) At 01:30p.m. - Video Conferencing Via Ms Teams Application - Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main And Ms Teams Meeting Link And Other Details Will Be Provided At Least One (1) Day Before The Event. Deadline Of Submission Of Bids (note: Late Bids Shall Not Be Accepted. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected) (reference: Sec. 25.9, 2016 Revised Irr Of Ra 9184) 18 February 2025 (tuesday) At 02:00p.m. - Manual/physical Submission Of Bidding Documents At The Designated Receiving Area With Authorized Receiving Personnel Of Bac Secretariat Office Of The Office Of The Ombudsman, Ombudsman Main Building, Senator Miriam Defensor-santiago Avenue, (formerly Agham Road), Brgy. Bagong Pag-asa, 1105 Quezon City. Opening Of Bids 19 February 2025 (wednesday) At10:00a.m. - Video Conferencing Via Ms Teams Application - Prospective Bidders Should Signify Their Intention To Participate By Sending An Email To Bac Secretariat-main And Ms Teams Meeting Link And Other Details Will Be Provided At Least One (1) Day Before The Event. 15. For Further Information, Please Refer To: Bids And Awards Committee Secretariat-main Ground Floor Ombudsman Main Building Sen. Miriam Defensor-santiago Avenue (formerly Agham Road) Barangay Bagong Pag-asa, Diliman, Quezon City 1105  (02) 5317-8300 Local 2206  Bac@ombudsman.gov.ph Www.ombudsman.gov.ph (see Bid Announcements) Note: Please Communicate Through The Email Addresses Or Telephone Number Provided Above. Also, All Requests Should Be In Writing And Addresses To The Bac Secretariat-main. 16. You May Visit The Following Websites For Downloading Of Bidding Documents:  Office Of The Ombudsman Official Website: Www.ombudsman.gov.ph (see Links Under Bid Announcements>under Invitation To Bid) Log In At Philgeps Website: Https://notices.philgeps.gov.ph/