Office Of Civil Defense Tender

Description 1. The Office Of Civil Defense, Through The Qrf Fy 2025, Intends To Apply The Sum Of Twenty-nine Million Nine Hundred Ninety-eight Thousand Three Hundred Eight Pesos And 05/100 (php29,998,308.05) Being The Abc To Payments Under The Contract For Procurement Of Family Packs For Prepositioning And Augmentation To Ocdros Ix, X, Xi, Xii, Caraga, And Bar. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Office Of Civil Defense Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required As Specified In Section Vi: Schedules Of Requirements. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. (i) Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The Irr Of Ra 9184. 4. Prospective Bidders May Obtain Further Information From Ocd Procurement Management Division – Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm Mondays To Fridays. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From 19 February 2025 To 18 March 2025 (before 10:00 Am) From The Given Address And Website Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Thousand Pesos (php20,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) (www.philgeps.gov) And The Website Of The Office Of Civil Defense, The Procuring Entity (www.ocd.gov.ph), Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Payment For The Purchase Of Bid Documents Shall Be Made Through Over-the-counter (otc) Transaction At The Ocd Cash Section, 3rd Floor, Ocd Annex Building, Camp General Emilio Aguinaldo, Quezon City. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment On Or Before The Submission Of Bids. 6. The Office Of Civil Defense Will Hold A Pre-bid Conference On 27 February 2025 (thursday), 10:00 Am At 5th Floor Ocd New Admin Building, Camp General Emilio Aguinaldo, Quezon City And/or Through Video Conferencing Or Webcasting Via Zoom, Which Shall Be Open To Prospective Bidders. Interested Bidders Who Would Like To Join The Pre-bid Conference May Send An Email To Ocdbacsec@ocd.gov.ph Not Later Than 26 February 2025 (wednesday), With The Following Details So That The Ocd Bac Secretariat May Send The Link And Other Instructions For The Conduct Of The Video Teleconference: A. Name Of Company; B. Name Of Authorized Representative/s; C. Project Title And Itb Reference Number D. Contact Number; And E. E-mail Address. 7. Bids Must Be Duly Received By The Bac Secretariat To Be Submitted Through Manual Submission On Or Before 10:00 Am, 18 March 2025 (tuesday) At The 5th Floor, Ocd Bac Secretariat Office, Office Of Civil Defense, Ocd New Admin Building, Camp General Emilio Aguinaldo, Quezon City. Late Bids Shall Not Be Accepted. Note: Bids Must Be Submitted In Six (6) Copies (1 Original And 5 Photocopies) Without Assistance From Ocd Or Any Government Agency. To Ensure Transparency, Bidders May Also Provide A Password-protected Usb Flash Drive With Scanned Copies Of The Bids And Attachments — One (1) For Eligibility And Technical Documents, And One (1) For The Financial Proposal. Note That In Case Of Discrepancies Between The Original And Electronic Copies, The Original Will Prevail. The Usb Should Be Placed Inside The Envelope Along With The Original Copy (hard Copy). It Shall Be Prepared Using The Appropriate Bid Forms Provided In The Last Section Of The Bidding Documents Furnished In Strict Compliance With The Requirements Of Ra 9184. To Be Responsive, All Entries Shall Be Filled Out With Appropriate Information. Any Erasure, Correction, Or Changes Shall Be Initialed By The Bidder Or His/her Authorized Representative. All Pages Must Be Signed In The Space Provided. Any Unsigned Page Of The Bidder’s Tender, When So Required, Shall Be A Ground For Disqualification. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14.1, Section Iii Bid Data Sheet. 9. Bid Opening Shall Be At 10:01 Am, 18 March 2025 (tuesday) On The 5th Floor, Ocd Bac Secretariat Office, Office Of Civil Defense, Ocd New Admin Building, Camp General Emilio Aguinaldo, Quezon City. Bids Will Be Opened Physically In The Presence Of The Bidders’ Representatives. During The Bid Opening, Should The Bac Require Any Inquiries Or Clarifications Regarding The Submitted Documents, The Twg Will Coordinate With The Authorized Representative To Obtain The Usb Password. Please Ensure That The Password Is Not Included In The Submission. It Must Be Provided In Person During The Bid Opening In The Meeting Room In The Presence Of The Bidder. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra 9184 Shall Prevail. 10. The Items And Quantities Covered By The Project Are As Follows: Unit Particulars Quantity Kits Procurement Of Family Packs For Prepositioning And Augmentation To Ocdros Ix, X, Xi, Xii, Caraga, And Bar 3,730 Packs 11. The Office Of Civil Defense Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Atty. Rafael Romualdo R. Ricalde Ac, Pmd 5th Floor, Ocd New Admin Building Camp General Emilio Aguinaldo, Quezon City Mobile Number: 0920-972-6840 Email Address: Ocdbacsec@ocd.gov.ph Website: Ocd.gov.ph 13. The Bidding Documents May Be Downloaded At The Websites Of: A. Philippine Government Procurement Service (philgeps) - Www.philgeps.gov.ph B. Office Of Civil Defense – Www.ocd.gov.ph 19 February 2025