OFFICE OF CIVIL DEFENSE ARMM Tender

Description Location Of Supplier: Within Cotabato City Dates: February To December 2025 For Meals And Snacks Requirements: Meals (lunch) Particulars No. Of Pax Serving Arrangement Menu Inclusive Date/ Schedule For Sg 1-24 34 Packed Meals At Least Two (2) Viand Choice Of Chicken/beef Or Fish, With Vegetable As Side Dish And Dessert, One Beverage Once A Month From January-december 2025 For Sg 25 And Above 1 Packed Meals At Least Two (2) Viand Choice Of Chicken/beef Or Fish, With Vegetable As Side Dish And Dessert, One Beverage Once A Month From January-december 2025 Am Or Pm Snacks Particulars No. Of Pax Serving Arrangement Menu Inclusive Date/ Schedule For Sg 1-24 10 Packed Snacks Choice Of Pasta, Noodles, Native Delicacies, Sandwich Or Pastries With One Beverage (juice Or Soda) As Need Arises For Sg 25 And Above 10 Packed Snacks Choice Of Pasta, Noodles, Native Delicacies, Sandwich Or Pastries With One Beverage (juice Or Soda) As Need Arises Terms And Conditions: * The Service Provider Must Provide The End-user The Available Menu Upon Request. * The Service Provider Must Provide Actual Sample For Food Tasting During Pq Inspection. * The Service Provider Must Be Within Cotabato City. * Must Be Flexible With Dietary Requirements Of The End-user Especially For Short Notice Orders. * Shall Ensure Quality And Freshness Of Food To Be Served. * Proper Hygiene And Sanitation Must Be Observed And Maintained At All Times. Packaging Requirement: * Service Provider Must Deliver The Packed Meals Properly Sealed, Presentable And Clean, Packed In Biodegradable, Environment Friendly And/or Reusable Containers With Cutleries. Delivery Arrangement: * The End-user Must Inform The Service Provider Of The Type Of Food (meals/snacks) To Be Given, As Well As The Precise Quantity Of Food Packs To Be Delivered At Least Five (5) Hours Prior The Time Of Delivery. * The Service Provider Shall Deliver According To The Delivery Schedule As Follows: 9:00 Am (snacks), 11:00 Am (lunch) And 1:30 Pm (snacks) * Delivery Will Commence Upon The Receipt Of Notice To Proceed (ntp). Payment Terms: * The Service Provider Shall Be Paid Based On The Actual Number Of Meals/snacks Delivered Upon Submission Of Billing Statement / Sales Invoice Through Send Bill Policy. * All Quoted Price Must Be Inclusive Of All Applicable Taxes, Fees And Charges. Chargeability: Hrmu Apb Fy 2025 ********** Nothing Follows ********** Award Of Contract Shall Be Made To The Bidder With The Lowest Quotation For The Subject Goods Which Comply With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. All Bids Higher Than Abc Shall Be Automatically Be Disqualified. Prospective Bidders Shall Accomplish And Submit The Duly Signed “annex A (technical Specifications) & Annex B Price Quotation Form (pqf)” (under Prescribed Form). Submission Of Sealed Quotation Is Until 8:00 Am On 20 December 2024, At The Ocd Bar Office Located At Camp Siongco, Awang, Datu Odin Sinsuat, Maguindanao. Submit Your Quotation (indicate Project Name) Duly Signed By Your Authorized Representative. For Any Clarifications, You May Contact The Bac Secretariat At Cellphone Number 09171072644 Or Email At Procunitbarmm@gmail.com. Use Of Forms Other Than The Attached Ocd Prescribed Format Is Not Acceptable. Interested Supplier/service Provider Is Required To Submit The Following Documents Together With The Duly Accomplished And Signed Rfq: A. Valid And Current Mayor’s Permit/business Permit Or Copy Of Old License Plus The Official Receipt Of The Renewal Application. B. Philgeps Registration Number C. Income/business Tax Return D. Prescribed Omnibus Sworn Statement (original And Notarized) Note: • Use Of Forms Other Than The Prescribed Format Is Not Acceptable And Ground For Disqualification • Notary Public Must Be Duly Commissioned And With Updated Mcle Compliance (at Least Mcle Compliance No. Vii Or Viii); And • All Pages Must Have Notarial Seal Any Alterations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative. The Penalty For Late Deliveries In One Tenth (1/10) Of The One (1) Percent Of The Cost Of The Unperformed Portion Of Everyday Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Contract Price, The Procuring Entity Shall Rescind The Contract Without Prejudice To Other Courses Of Action And Remedies Open To It. The Ocd-ro Bar Reserves The Right To Accept Or Reject Any Or All Bids, Waive Any Defect Or Informality Therein, Accept The Bid And Award The Contract To The Most Advantageous Order Offer, For In Behalf Of The Project.