Niogan Elementary School Tender

Description Request For Quotation Date: May 27, 2025 Rfq No.: Sbfp-109453-2025-05-001 Company/business Name: ___________________________________________________ Address: _____________________________________________________________________ Business/mayor’s Permit No.: _______________________________________________ Tin: __________________________________________________________________________ Philgeps Registration Number (required): ____________________________________ The Department Of Education – Niogan Elementary School Through Its Bids And Awards Committee (bac), Intends To Procure The “supply And Delivery Of Feeding And Milk Supplies, Materials And Equipment” Through Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot Project Title Approved Budget For The Contract (abc) 1 Supply And Delivery Of Feeding Supplies, Materials And Equipment Php 31,140.00 2 Supply And Delivery Of Milk Supplies, Materials And Equipment Php 8,080.00 Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before 10:30 Am, 2nd Of June, 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Grace C. Rola Chairperson, Bids And Awards Committee – Goods And Services National Road Brgy Niogan, Pililla Rizal Telephone No.: 02 87267206 Email: 109453@deped.gov.ph Note: Please Submit Quotation (hard Copy) And Required Documents In A Sealed And Signed Envelope. The Interested Service Provider Shall Also Submit The Following Documents As Stipulated In The Gppb Resolution No. 21-2017 Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: Alternative Mode Required Documents Remarks Statement Of Compliance (“comply Or Not Comply”) Small Value Procurement (section 53.9) Latest Mayor’s/business Permit A Copy Of Your 2025 Mayor’s Or Business Permit Shall Be Submitted. Philgeps Registration Number A Copy Of Valid Philgeps Registration Shall Be Submitted As Proof. Notarized Omnibus Sworn Statement A Copy Of Notarized Omnibus Sworn Statement Certificate Of Registration Bir/tin Tax Clearance A Copy Of Your Valid Tax Clearance From Bir Dti A Copy Of Your Valid Dti Permit Quotation/ Proposal Print In Long Bond Paper Please Quote Your Lowest Net Price To The Government, Taxes/ Vat Included, Stating The Terms Of Payment And The Shortest Time Of Delivery Of The Items Per Specifications Indicated Above And Furnishing Description, Brochures, Catalog And/or Literature, If Available. In Case You Are The Exclusive Manufacturer/distributor/dealer In The Locality, State So In Your Quotation. Opening Of Quotations / Proposals Shall Be On June 2, 2025, 11:00 A.m. At Department Of Education – Niogan Elementary School, Drrm Room, National Road, Brgy. Niogan Pililla, Rizal. Quotations/ Proposals Will Be Opened In The Presence Of The Bidder’s Representatives Who Choose To Attend At The Abovementioned Address. The Niogan Elementary School – Bac Reserves The Right To Accept Or Reject Any Quotations / Proposals, And To Annul The Procurement Process And Reject All Quotations / Proposal At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Niogan Es – Bac Also Reserves The Right To Waive Any Required Formality In The Proposals Received And Select The Proposal Which It Determines To Be The Most Advantageous To The Government. For Any Clarification And Further Information, Please Refer To: Kristine E. Bendaña Bac, Goods And Services, Head Secretariat Niogan Elementary School National Road Brgy. Niogan Pililla, Rizal Contact No. 02 87267206 Email Address: 109453@deped.gov.ph Website: Www.nioganelementary.ph Grace C. Rola Chairperson, Bids And Awards Committee Goods And Services After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Lot 1 Supply And Delivery Of Feeding Supplies, Materials And Equipment Minimum Technical Specifications Offered Technical Specifications/ Services Statement Of Compliance (“comply Or Not Comply”) Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Technical Specifications 1. Water Dispenser • Hot And Cold • Top Load • Color: White • Automatic Water Pump Quantity: 1 Unit 2. Heavy Duty Kalan Cast Iron Burner Gast Stove • With Host • With Regulator Quantity: 1 Set 3. Spoon And Fork Heater Sterilizer • 2 Holes • Stainless Quantity: 1 Set 4. Wok Pan • Size: 45 Cm • Stainless Quantity: 1 Pc 5. Cookware Set Cooking Pot • Kaisa Villa • Stainless • Set Of 3 Quantity: 1 Set 6. Food Tray • Plastic • Size: 43*30cm Quantity: 5 Pcs 8. Kitchen Knife • Goris • Set Of 9 • Stainless Quantity: 1 Set 9. Pot Stand – Makapal • Stainless • Heavy Duty Quantity: 3 Pcs 10. Dishwashing Liquid • 1 Liter Quantity: 12 Gallons 11. Liquid Bleach • 1 Liter Quantity: 12 Gallons 12. Detergent Powder • Weight: 65g / Pc • Set Of 12 Quantity: 12 Dozen 13. Bond Paper • Size: A4 • Color: White • 70 Gsm • 500 Sheets/ream Quantity: 5 Boxes 14. Bond Paper • Size: Long (8.5x13) • Color: White • 70 Gsm • 500 Sheets/ream Quantity: 5 Boxes A. Delivery Requirement Delivery Must Be Made 5 Days After The Receipt Of Purchase Order Lot 2 Supply And Delivery Of Milk Supplies, Materials And Equipment Minimum Technical Specifications Offered Technical Specifications/ Services Statement Of Compliance (“comply Or Not Comply”) Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Technical Specifications 1. Dishwashing Liquid • All-purpose Dishwashing • Anti-bacterial Quantity: 10 Gallons 2. Liquid Bleach • Chlorine-based Solution For General Disinfection And Stain Removal Quantity: 10 Gallons 3. Detergent Powder • 65g/pc • Set Of 12 Quantity: 15 Dozen 4. Garbage Bag • Large • Makapal • 100pcs/bundle Quantity: 5 Bundles 5. Dishwashing Sponge • Pack Of 3 Quantity: 6 Packs B. Delivery Requirement Delivery Must Be Made 5 Days After The Receipt Of Purchase Order Financial Offer Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. ____________________________________ ____________________________________ Signature Over Printed Name Name Of Company ____________________________________ Position/designation ________________________________________ Office Telephone/fax/mobile Nos. ________________________________________ Email Address/es Supply And Delivery Of Feeding Supplies, Materials And Equipment Approved Budget For The Contract Offered Quotation Php 31,140.00 In Words: ______________________________________________________ ______________________________________________________ ______________________________________________________ In Figures: _____________________________________________________ _____________________________________________________ _____________________________________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices Lot 1 Lot 2 Supply And Delivery Of Milk Supplies, Materials And Equipment Approved Budget For The Contract Offered Quotation Php 8,080.00 In Words: ______________________________________________________ ______________________________________________________ ______________________________________________________ In Figures: _____________________________________________________ _____________________________________________________ _____________________________________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices Annex D Terms And Conditions 1. Service Provider Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotation/s Must Be Valid For A Period Of Forty-five (45) Calendar Days From The Deadline Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 6. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Niogan Elementary School Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 7. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 8. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 9. Item/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Niogan Elementary School. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. 10. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, I.e., Order Slip And/or Billing Statement, By The Supplier, Contractor, Or Consultant. 11. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. Niogan Elementary School May Terminate The Contract Once The Cumulative Number Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 12. The Procuring Entity May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. 13. The Rfq, Purchase Order (po), And Other Related Documents For The Above-stated Procurement Projects Shall Be Deemed To Form Part Of The Contract. I Hereby Certify To Comply And Deliver All The Above Requirements: ____________________________ _______________________________ _______________ Name Of Company / Bidder Signature Over Printed Name Date Of Representative Annex D Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ________ And His/her Community Tax Certificate No. _______ Issued On ____ At ______. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission ______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued]