National Library Of The Philippines Tender

Description 1. The National Library Of The Philippines (nlp), Through The Fy 2025 General Appropriations Act (gaa) Intends To Apply The Sum Of One Million Seven Hundred Forty Thousand Pesos (php1,740,000.00) Being The Abc To Payments Under The Contract For Pb25-05 External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System. Bidding Will Be Through Lot Bidding (1 Lot). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Lot No. Project Description Abc Cost Of Bidding Docs Bid Opening Venue Lot 1 External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System Php1,740,000.00 Php5,000.00 February 21, 2025; 01:30 Pm 6th Floor Function Rm, Nlp Bldg, T.m. Kalaw St. Ermita, Manila 2. The National Library Of The Philippines (nlp) Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Within The Dates Provided In The Schedule Of Requirements And Technical Specifications. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorship, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From Nlp Bids And Awards Committee (bac) Secretariat Email Address And Inspect The Bidding Documents Posted At The Philippine Government Electronic Procurement System (philgeps) Or In Our Official Website Web.nlp.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On January 31, 2025 Through Email And Website(s) Below. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Through Electronic Means Or By Presenting The Official Receipt In Person. 6. The Nlp Will Hold A Pre-bid Conference On February 10, 2025 At 01:30 Pm Through Video Conferencing Via Zoom Which Shall Be Open To All Prospective Bidders. Send Interest To Bac@nlp.gov.ph With Subject: Request To Join The Pre-bid Conference Of Public Bidding No. 25-05. 7. Hard Copy Of Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Below On Or Before February 21, 2024 At 01:30 Pm. With A Usb Flash Drive Containing The Soft Copy Of The Technical (in Pdf) And Financial (in Word Or Excel) Requirements Must Be Included In The Original Copy Of The Technical Documents. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On February 21, 2025 At 01:31 Pm At The 6th Floor Function Room, Nlp Building. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Nlp Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Maureen M. Terrenal Marie Joy H. Bestoir Eleanor C. Siyang Jonathan F. Santos Bac Secretariat National Library Of The Philippines Tel. No.: (02) 5314-2100loc. 406 / 412 Email: Bac@nlp.gov.ph Website: Web.nlp.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Document: Web.nlp.gov.ph / Www.philgeps.gov.ph Sgd. Maricel M. Ureña Bac, Chairperson Early Procurement Activity For The External Contracting For The Development, Enrichment And Maintenance Of Nlp’s Human Resource Management Information System System And Developers Requirement: 1.the Provider Must Conduct An Onsite Assessment Of The Existing Human Resource Information System And Submit A Detailed Project Plan, Including Data Migration And System Configuration. 2.developers Or Systems Provider Must Be An Iso 9001:2025 Certified. 3.the Provider Is Required To Assign Four (4) Onsite Developers For A Maximum Duration Of One (1) Year Or Until The Project Is Completed. 4.nlp Will Provide Workstations, While The Developers Will Supply The Necessary Tools And Equipment To Carry Out The Proposed Scope Of Work. 5.the Developer Must Provide A Staging/ Development Server While Ensuring The Integrity And Consistency Of The Local/ Production Server. 6.the Developer Must Customize And Configure The Hris To Align With The Specific Requirements Of The National Library Of The Philippines And Comply With Local Tax And Labor Laws. 7.the Developer Must Provide A Project Manager Who Will Be Responsible For The Management, Planning, And System Deployment Of The Project Throughout Its Completion. 8.the Developer Must Provide Technical Specialists Who Will Handle Data Migration, System Setup, And Troubleshooting. 9.the Developer Must Provide A Business Development Manager Who Will Be Responsible For Support Planning, Coordination, And Client Communication. He / She Will Be The Primary Interface In Coordinating Efforts And Tasks For The Delivery And Implementation Of The Contracted Services. 10.the Developer Must Provide Project Management That Includes Planning, Consultancy Services, Overall Supervision And Implementation. 11.the Developer Must Provide A Detailed Project Status Reports Advising The End-user On The Status Of The Activities. The Report Shall Consist Of The Following, As Appropriate: Weekly Reports And Updates Of The Project’s Progress, Checklist For Acceptance And Testing, Other Items Of Importance. The Provider Must Enhance The Currently Deployed Human Resource Information System (hris) In The National Library Of The Philippines. The Modules Are As Follows: I. Recruitment, Selection And Placement (rsp) Module (rspm) - Rspm Include Activities From The Recruitment, Selection And Placement Process. - The Rspm Features Require The Tracking, Report Generation Of The Following: 1.tracking Of Related Information From The On-line Submission Of Application Applicants. 2. Preliminary Evaluation (pe) Of Applicants 3.on-line Comparative Assessment Rating/report Preparation And Generation. 4. Database Of Hrmpsb Board Resolutions Issued 5. Inclusion Of 8 Templates For The Following: 1.pe Passers And Pre-employment Takers (pet); 2.pet Passers And Submission Of Additional Documents; 3.behavioral Interview; 4.submission Of Top 5 Ranking To The Appointing Authority. 5.physical And Medical Examination; 6.selected Applicant For The Position; 7.oath Taking 8.on-boarding Program; Ii. Performance Management Module (pmm) - Pmm Aims To Access, Track Generate Report Of Performance Of The Office, Division, And Individual/employees In A Semi-annual Basis - Pmm Features The Online Preparation/ Report Generation Of The Following: 1.performance Target; 2.performance Accomplishment; 3.performance Monitoring And Coaching; And 4. Individual Development Plan (idp). - Report Generation Must Be In Accordance With The Prescribed Nlp/csc Forms. Iii. Learning And Development Module (l & Dm) - L & Dm Objective Is To Monitor The Learning/ Intervention Attended By Employees To Address Competency Gaps As Identified In Their Idp. - L &dm Features Include The Following: 1.competency Profiling For Employees. 2.training Needs Assessment 3.training Interventions Plan/program 4.training Evaluation 5. L & D Forms Preparation, Retrieving And Printing Iv. Rewards And Recognition Module (r &rm) - Aims To Have Online Recording/access/report Generation Of Recognized Individual Awarded Through Praise. - R & R Features Includes The Following: 1.online Access And Submission To R And R Nomination Forms 2.annual Updating Of Summary Of Awardees. 3.system Should Allow Report Generation And Printing. V. Employees Welfare Administration Module (ewam) - 201 Management - Management 201 Files Include Uploading/retrieval/ Disposition Of Records In Accordance To The Csc Mc No.8 S 2007 Issuance. - The 201 Management Module Must Enable Records Keeping/downloading/printing Of The Following: 1.appointments (csc Form 33- A Revised 2018) 2. Assumption To Duty 3.certification Of Leave And Balances (for Transferees) 4.contract Of Services 5.copies Of Certificates Of Eligibility 6.copies Of Diplomas, Commendations And Awards 7.copies Of Disciplinary Actions 8.copy Of Marriage Contract 9.designations 10.medical Certificate Csc Form 211 Revised 2018 11.nbi Clearance 12.notice Of Salary Adjustments 13.notice Of Step Increments 14.oaths Of Office 15.personal Data Sheet Csc Form 212 Revised 2017 16.position Description Form 17.others Vi. Time Keeping Module (tkm) - Aim To Generate/access Online The Daily Time Record Of Employees - Tkm Features Include Report Generation Of The Following: 1.daily Tine Record (dtr) 2.ob Business Form Preparation And Approval 3.leave Form Approval 4. Monthly Summary Of Late And Tardiness 5.monthly Report Of Employees With Leave Without Pay 6.communication Template For Employees With Lwop And Employees Who Incurred Absences And Tardiness Beyond What Is Allowed By Csc Rules And Regulations. - Generally, The System Must Capture Daily Attendance, Ob Pass Approval, Leave Form Approval And Holiday And Work Suspension Which Is Necessary In The Dtr Generation. Vii. Payroll Management Module (pmm) - Pmm Enables The Online-processing Of Payroll That Will Provide Information On Payment Of Salary, Loan Balances And Contributions To Financial Institutions. - Pmm Features Are The Following : 1.payroll Report Based On The Computation Of Gross Salary, Total Deductions, Net Amount Due And Weekly Earnings Of Employees. - Payroll Must Have The Following Information 1.employee’s Name 2.employee’s Id No. 3.monthly Salary 4. Salary Adjustment 5.gross Amount Due 2.mandatory Deductions: 1.bir 2.pag-ibig 3.phil-health 4.retirement Life Insurance Premium 3.loan Deduction 1.consolidated Loan 2.policy Loan 3.multi-purpose Loan 4.among Others 4.the System Should Allow Report Generations Such 1.loan Balances Of Employees 2.contributions Of Employees 3.payslip Viii. Scope Of Work 1.inclusion Of Hris Functional, Technical And User Manual Documentation 2.conduct Of Training User’s Training, Database/system Administration 3.technical Training & Testing 4.testing Of The Enhanced System Must Be Done In Parallel With The Existing System, Ensuring A Smooth Transition And Minimal Disruption. 5.formal And Legal Turnover Of Source Codes For The System 6.maintenance And Support Service. 7.provision Of Warranties For The System. (warranty Period For The Project Must Be One (1) Year On System And Its Components Upon Turnover) 8.integration Of Existing Nlp Biometric Devices Into The Enhanced System 9.must Include 201 File Data Migration 10.server And System Must Be Hosted Within Nlp Premises 11. Forms/reports Shall Be Compliant With The Prescribed Nlp, Csc, Coa Forms. 12.the System Can Accommodate 225 Employees. 13.the Developer Must Provide The Required Server For The Project. The Server Specification Are As Follows: Form Factor Rack-mountable – 2u Server Hot-swap Bays Qty: 8 Processor / Chipset Cpu: Intel Xeon E5-2620v3 / 2.4 Ghz Or Higher Max Turbo Speed: 3.2 Ghz Or Higher Number Of Cores: 6-core Or Higher Processor Installed Qty: 1 Max Supported Qty: 2 Storage Raid Level: Raid 0, Raid 1, Raid 10 Hdd Installed: 3.5" 2tb 7.2k Sata Ram Memory Speed: 1866 Mhz Configuration Features: 1 X 16 Gb Memory Form Factor: Dimm 288-pin Slots Qty: 24 Empty Slots: 23 Networking Data Link Protocol: Ethernet, Fast Ethernet, Gigabit Ethernet Form Factor: Integrated Ethernet Ports: 4 X Gigabit Ethernet Ethernet Controller(s): Broadcom Bcm5719 Graphics Controller Form Factor: Integrated Graphics Processor: Matrox G200er2 Video Memory: 16 Mb Video Interfaces: Vga Power Type: Power Supply - Hot-plug Power Redundancy Scheme: 1+1 Installed Qty: 1 Max Supported Qty: 2