National Kidney And Transplant Institute Tender

Description Best And Final Offer For The Bfo No. 25-002: Source Of Fund: Office Of The President The National Kidney And Transplant Institute (nkti) Intends To Apply The Sum As Specified Below Being The Approved Budget For The Contract (abc) To Payments Under The Above-mentioned Project. Whereas, Bac Resolution No. 25-066-failed For Supply, Delivery And Testing Of Two (2) Units Targeted Temperature Management Machine Dated December 13, 2024, Was Issued Declaring 1st Failure Of Bidding Of The Above Project; Whereas, Bac Resolution No. 25-098-failed For Re-bidding For Supply, Delivery And Testing Of Two (2) Units Targeted Temperature Management Machine Dated February 20, 2025, Was Issued Declaring 2nd Failure Of Bidding And Recommend The Use Of Negotiated Method Of Procurement Pursuant To Section 53.1 Of The Revised Implementing Rules And Regulation Of R.a. 9184; Whereas, A Mandatory Review Of 2nd Failure Of Bidding Of The Above Project Was Conducted On March 4, 2025 To Determine The Reasons And Causes Of The 2nd Failure Of Bidding; Whereas, By Virtue Of Above Resolutions The Bac Now Invites Interested Suppliers For The Best And Final Offer Of The Hereunder Project; Item/description Approved Budget For The Contract (abc) Supply, Delivery And Testing Of Two (2) Units Targeted Temperature Management Machine Php 3,200,000.00 The Schedules Of Best And Final Offer Activities Are As Follows: Activities Schedule Advertisement / Posting Of Best And Final Offer March 7, 2025 Issuance And Availability Of Bid Documents March 7, 2025 Onwards, 8:00 Am To 12:00 Noon Negotiation With The Suppliers March 12, 2025 (wednesday) 9:00 Am Issuance Of Supplemental Bid Bulletin (if Any) March 14, 2025 (thursday) Opening Of Best And Final Offer March 18, 2025 (tuesday) 9:00 Am Please Submit Your Best Proposal/quotation In Two (2) Sets Eligibility And Technical Documents Arranged, Numbered, Tabbed And Soft Book Binded Blue Folders (original And Copy 1) And Two (2) Sets Financial Documents Arranged, Numbered, Tabbed And Soft Book Binded Yellow Folders (original And Copy 1) And One (1) Soft Copy (in Portable Document Format (pdf) File) Save In Usb Flash Drive On March 18, 2025 (tuesday) At The G/f Bac Conference Room, Nkti Main Building At 9:00a.m. With The Following Requirements: A. Contents Of Eligibility And Technical Blue Folder I. Documents From The Bidder: 1. Certificate That The Unit Is Brand New, Latest And Not A Discontinued Model; 2. Certificate For At Least Three (3) Years Full Warranty On Parts, Unit And Service Including Preventive Maintenance; 3. To Submit A List Of Accessories With Price Schedule 4. Certificate Of Guarantee That They Have Qualified And Competent Engineer/s Or Technician/s For Preventive Maintenance And Repair For The Said Equipment. 5. Certificate Of Guarantee That The Service Response Time (physical Presence) Of Service Engineer Or Technician Is Within 24 Hours Upon Notification; Including Weekends And Holidays. 6. Certificate Of Guarantee Issued By The Bidder That In Case Of Breakdown And On-going Repair, The Bidder Shall Provide A Service Unit With A Similar Functionality. 7. List Of Completed Similar Brand And Similar Functionality Local Installations By The Winning Bidder In At Least Two (2) Hospitals Or Health Or Research Facilities Excluding Nkti With Contact Person And Phone Numbers. 8. Certificate Of Satisfactory Equipment Performance Within The Last Three (3) Years From At Least Two (2) Local Or Domestic Clients Issued And Signed By The Authorized Officer Of The Head Of Agency Except Nkti With Letterhead And Contact Number. 9. For Former Nkti Suppliers, The Bidder Shall Submit Notarized Sworn Statement That Their Latest Performance Evaluation Is At Least Satisfactory And There Is No Negative Feedback Or Issues Related To The Installation, And Testing And Commissioning, As Well As Post Acceptance Services Including The Consummated Warranty, Post Warranty Preventive And Corrective Maintenance Of The Supplied Equipment, As Well As Supplies And Consumables 10. Certificate Of Guarantee That The Bidder Shall Conduct Orientation And Training For Equipment Operation By A Qualified Trainer Certified By The Principal Or Manufacturer With The Machine For Operating Room Staff With Issuance Of Applications Training Certification. 11. Certificate Of Medical Device Notification/registration (philippine Fda) 12. In The Event That The Original Equipment Manufacturer (oem) Will Be Different From The Principal, The Bidder/supplier Shall Submit A Notarized Document Linking The Relationship Between The Two (2) As Well As The Bidder On Record. 13. Certificate Of Guarantee That The Bidder Shall Provide Physical Demonstration Unit (same Unit/model Offered In The Bid) Within A Non-extendable Five (5) Calendar Days Upon Receipt Of Notification. Ii. Documents From The Principal/manufacturer: 14. Certificate Of Exclusive Or Authorized Distributorship For The Brand Offered Issued By The Principal/manufacturer. 15. Notarized Undertaking Issued By The Principal/manufacturer That The Terms And Conditions Stated In The Contract Shall Be Honored By The Manufacturer/principal In The Event That The Change Of Distributorship Will Occur During The Duration Of The Warranty. 16. Certificate Of Availability Of Spare Parts And Accessories For Five (5) Years After The Warranty Period. 17. Certificate That The Brand Has Been In The International Market For At Least Ten (10) Years And At Least Five (5) Years In The Local Market. 18. Certificate Of Iso 13485 And Iec/ec/eec Or Its International Equivalent For Healthcare Equipment Offered B. Eligibility Requirements: A. Valid Philgeps Registration Certificate (platinum Membership) (all Pages). B. Statement Of The Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid. C. Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents. For This Purpose: Medical Equipment D. Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, Original Copy Of Brochures And Technical Data Sheets For All Offered Equipment; If Applicable. E. Original Duly Notarized And Signed Omnibus Sworn Statement (oss). And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder F. The Prospective Bidder’s Signed Computation Of Net Financial Contracting Capacity (nfcc). Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation Iii. Legal Requirements: (a) Original/certified True Copy Of Latest Income And Business Tax Returns; (b) Original/certified True Copy Of Other Appropriate Licenses And Permits Required By Law And Stated In The Bidding Documents. B.1 Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document; B.2 Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; B.3 Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir); B.4 The Bidder’s Audited Financial Statements, Showing, Among Others, The Supplier’s Total And Current Assets And Liabilities, Stamped “received” By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission (c) Original/certified True Copy Of Bureau Of Internal Revenue (bir) Registration Certificate Or Equivalent For Foreign Bidder; (d) Certified True Copy Of The Latest General Information Sheet (gis) Duly Filed And Received By Sec, Or Equivalent For Foreign Bidder, If Applicable B. Contents Financial Yellow Folder: A. Original Of Duly Signed And Accomplished Financial Bid Form (gppb Format) B. Original Of Duly Signed And Accomplished Price Schedule(s) B.1 Price Schedule For Goods Offered From Abroad (gppb Form), Or B.2 Price Schedule For Goods From Within The Philippines (gppb Form), And B.3 Annex “a” Bid Proposal Form (nkti Format) The National Kidney And Transplant Institute Reserves The Right To Accept Or Reject Any Proposal, To Annul The Process, And To Reject All The Same At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Suppliers. For Any Inquiry, Please Feel Free To See The Bac Secretariat At Specified Address Below: Bac Secretariat G/f Nkti Main Building East Avenue, Quezon City Tel No. 8981-0400 Loc 1156 Violeta M. Valderrama, Md Chairman, Bids And Awards Committee