National Irrigation Administration Tender

Description Request For Quotation Date: February 5, 2025 Pr No. (name Of Company) Address: Business Permit No. Tin: Philgeps Registration Number: The Nia-palawan Irrigation Management Office, Through Its Bids & Awards Committee, Intends To Procure The Procurement Of Full Board Meals, Accommodation And Venue Hall For The Orientation On The Preparation Of Program Of Works And Design Of Canal Lining And Canal Structures For Irrigation Projects. The Procurement For Meals And Snacks Will Be Undertaken In Accordance With Section 53.9 Of The Revised Implementing Rules And Regulations Of Republic Act. No. 9184. A Copy Of Your 2025 Business / Mayor's Permit Is Also Required To Be Submitted Along With Your Quotation/proposal. As Such, You Are Invited To Submit Your Established Quotations/proposals Duly Signed By Your Duly Authorized Representative Not Later Than February 10, 2025, At Exactly 10:00 A.m., Subject To The Terms And Conditions Provided At The Last Page Of This Rfq. A Notarized Omnibus Sworn Statement (gppb-prescribed Form) And Copy Of Income / Business Tax Return Will Also Be Required To Be Submitted Prior To Award. Open Qoutations May Be Submitted, Manually Or Through Facsimile Or Email At The Address And Contact Numbers Stated Above. Mary Grace B. Cartagena Bac Chairperson After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Procurement Project Approved Budget For The Contract (abc) Procurement Of Full Board Meals, Accommodation And Venue Hall For The Orientation On The Preparation Of Program Of Works And Design Of Canal Lining And Canal Structures For Irrigation Projects 330,020.00 Technical Specifications: Compliance Remarks Item Description Yes No 1 'procurement Of Full Board Meals, Accommodation And Venue Hall For The Orientation On The Preparation Of Program Of Works And Design Of Canal Lining And Canal Structures For Irrigation Projects I. Availability A. February 24, 2025 To March 1, 2025 Ii. Location A. Puerto Princesa City, Palawan B. Spacious Parking Space Iii. Meals Iii. For Thirty-six (36) Participants: Iii. Inclusive Date: February 24, 2025 I. Fourteen (14) Dinner Iii. Inclusive Dates: February 24, 2025 - February 28, 2025 I. Thirty Six (36) Breakfast For 4days Ii. Thirty Six (36) Am Snacks For 4 Days Iii. Thirty Six (36) Lunch For 4 Days Iv. Thirty Six (36) Pm Snacks For 4 Days V. Thirty Six (36) Dinner For 4 Days Iii. Inclusive Date: March 1, 2025 I. Fourteen (14) Breakfast Iv. Room Accommodation Iii. Inclusive Dates: February 24, 2025 - March 1, 2025 I. Two (2) Solo Room Ii. Four (4) Twin Beds Iii. One (1) Quadruple Technical Specifications: Iv.1. Availability Iv.a. February 24, 2025 - March 1, 2025 Iv.2. Location Iv.a. Puerto Princesa City, Palawan Iv.3. Room Assignment Iv.a. Single/double/triple Room Iv.4. Facilities Iv.a. With Bath Towels/toiletries Iv.b. Continuous Water Supply & Accessible Comfort Rooms Iv.c. Accessible Emergency Exit And Alarm Iv.d. Airconditioned Rooms Iv.e. With Internet Connection/wifi Access V. Function Room / Activity Venue Iii. Inclusive Dates: February 25, 2025 - February 28, 2025 Specifications: V.1.venue - Can Accommodate 36 Participants 8 A.m. To 5 P.m. - With Tables And Chairs With Covers - Airconditioned Function Room - With Internet Connection/wifi Access - With Ready Sound System, Projector And Microphones V. 2.outdoor Venue For Team Building Activities Vi. Airport Transfer -good For 12 Pax Airport Transfer To Hotel & Vv Vi. Free Services And Facilities Iv.a. Janitorial And Security Iv.b. Airconditioning Iv.d. Repair And Maintenance Iv.e. Water And Light Consumption Iv.f. Secured Parking Space Note: Meals: 1. Soup/appetizer 2. Main Course (at Least 3 Variants : Chicken/pork, Fish & Vegetables) 3. Rice 4. Dessert/fruits ·drinks: Water/juice In Every Meal ·provision Of Freely Flowing Coffee, Juice/water During Meals And Snacks ***nothing Follows*** Items: Inclusive Of 1% Creditable Tax & 5% Creditable Vat If Vat Registered; 3% If Nvat Please Quote Your Best Offer For The Items Below. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Total Quotation. Offered Quotation Item A B C D E Subtotal 1 Offered Rate(php) Maximum Number Of Rooms Maximum Number Of Nights/days Maximum Number Of Pax Maximum Number Of Meals "for Accomodations: Axbxc ; For Meals: Axdxe" Meal: Breakfast N/a 4 36 1 Snacks:am N/a 4 36 1 Dinner N/a 4 36 1 Meal:lunch N/a 4 36 1 Snacks:pm N/a 4 36 1 Meal: Breakfast N/a 4 14 1 Meal:dinner N/a 1 14 1 Accommodation (lumpsum) 7 6d/5n 14 N/a Venue Hall N/a 3d 36 N/a Total Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Bidders Shall Quote For All The Items. 3. Price Quotation/s Must Be Valid For A Period Of Thirty(30) Calendar Days From The Date Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 6 "bid Not Addressing Or Providing Price On The Required Items Shall Be Considered As Not Available Or Out Of Stock. However Specifying A Zero(0) Or A Dash (-) For The Said Item Would Mean That It Is Being Offered For Free To The Procuring Entity. " 7. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 8. Any Interlineations, Erasures Or Overwritting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 9. The Item/s Shall Be Delivered Within As Indicated In The Purchase Order 10 The Nia Palawan Imo Shall Confirm The Final Number Of Participants At Least Two(2) Days Prior To The Scheduled Function Date. This Shall Be The Basis For The Contract Price. 11. The Submitted Quotation Shall Provide A 10% Allowance For The Scheduled Meals As Per The Final Number Of Participants In Each Function For The Increase In Attendance. If The Actual Attendance Exceeds The 10% Allowance, Additional Persons Shall Be Charged The Same As Quoted. 12. Any Modifications In The Room Arrangements During Contract Implementation Must Be Approved By The Nia Palawan Imo. The Rate Of Each New Room Shall Not Exceed The Amount Equal To The Said Room's Published Rate, As Of The Date Of Return Of This Rfq, Less (a) The Corresponding Percentage That Was Deducted From The Published Rate Of The Room For Which This Quotation Is Given To Arrive At The Offered Quotation; Or (b) A Higher Percentage Than That Mentioned In The Foregoing Provided, That The Resulting Total Cost Of Room Arrangements Shall Not Exceed The Total Offered Quotation For The Same As Contained In This Rfq. 13. The Charge For The Additional Persons Shall Be Contained In An Amendment To Contract. 14. The Nia Palawan Imo Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 15. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Good Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Nia Palawan Imo Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Othe Courses Of Action And Remedies Open To It. After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s On The Item/s At Prices Noted Above. Signature Over Printer Name Office Telephone No. / Mobile Telephone No. Email Address/es