National Institutes Of Health Tender

Notice Of Intent To Sole Source: Iaw Far 5.101 This Notice Is To Advise The Public That The National Institutes Of Health, Office Of The Director (od) Intends To Acquire Professional Transportation And Delivery Services For Federal Staff And Government Owned Property In Support Of The Nih National Institutes Of Health (nih) Office Of The Director (od) Immediate Office Of The Director (imod). objective the Objective Of This Requirement Is To Obtain Support In The Transportation Of Federal Staff And Government Owned Property. The Contractor Will Be Responsible For Providing Secure And Reliable Transportation Ensuring Staff And Products Reach Required Destinations.[wn([1][gd([2][dj([3][g[4] scope Of Work this Acquisition Of Professional Transportation And Delivery Services[wn([5][gd([6] In Support Of Congressional And Departmental Requirements. This Support Includes, But Is Not Limited To, The Nih Od/imod Other Activities Performed By The Od. All Services To Be Provided Within The Washington, Dc Metropolitan Area. task Areas task Area 1 - Driver the Contractor Shall Dispatch An Insured Licensed Driver To Provide Passenger Services To Senior Federal Staff Members By Transporting Them To Mission Critical Meetings And Hearings Throughout The Washington, D.c. Metropolitan Area. As Such, A Good Working Knowledge Of The Locations Of Various Government Offices And Capitol Hill Is Required. The Dispatched Driver Shall Operate A Nih Owned Vehicle. the Contractor Shall Plan For Driving Time To Be 30 Hours Per Week. Trips Vary From Drives Within The Nih Campus To Drives To And From Destinations Such As Nih Off Campus Locations, Ft. Detrick, The Pentagon, The White House, The Department Of Health And Human Services Humphrey Building, And Capitol Hill In The District Of Columbia. An Estimate Of 10 Overtime Hours May Be Provided Per Month For Transportation Needs Outside Of The Normal Business Hours, Including The Weekend. task 2 – Courier Services the Contractor Shall Ensure The Pick-up And Delivery Of Packages And Documents To Various Locations At The Nih Main Campus And Local Offices Located Off Campus. The Primary Responsibilities Include Pick-up And Delivery Of Packages, Printed Materials Of All Sizes, Small Office Equipment Of Up To 50 Pounds In Weight And Boxes Of Up To 50 Pounds In Weight. Service May Include Time-sensitive Or Confidential Document Pick-up And Delivery. provide Courier Services As Needed To Od Staff In Buildings On The Nih Main Campus, 9000 Rockville Pike Bethesda, Md 20892 And To Staff In Buildings Off Campus. You Must Present A Government Issued Photo Id To The Security Guards To Enter. the Contractor Shall Maintain A Daily Ledger Of Pick Up And Deliveries. The Ledger Shall Include The Times Of Pickup And Delivery And Applicable Signatures For Receipt Of Documents. the Contractor Shall Notify The Cor Within 30 Minutes If They Are Unable To Make The Scheduled Pickup Or Delivery Requested. task 3 – Relocation Services For Government Owed Property the Contractor Shall Work Directly With Od Personnel To Provide Relocation Services Of Government Owned Property Between Various Locations On And Off Nih Campus. Equipment Deliveries Will Occur Quarterly And, On The Date, Simultaneously Throughout The Same Day According To An Outlined Schedule Provided By Nih Staff. note: Pickup For Equipment To Include 3 Separate Pickup Locations Around The Nih Campus And Will Require Loading And Unloading Mover Assistance. vehicle Requirements general Vehicle Requirements each Vehicle Shall Provide A Minimum Capacity For 2 Passengers, Not Inclusive Of The Driver. The Government Shall Ensure All Vehicles Have A Safe, Comfortable Environment With Fully Functional Climate Control (e.g., Air Conditioning). the Contractor Shall Provide And Maintain All Equipment Necessary For Two-way Communication Between The Driver And The Contractor’s Dispatcher Or Base Terminal. maintenance contractor Personnel Operating Motor Vehicles Are Responsible For The Safe And Proper Operation Of The Vehicle. The Contractor Shall Comply With All Directives, Orders, Rules, Standards, And Regulations Set By The U.s. Department Of Transportation (dot), And Other State And Federal Regulatory Agencies. The Contractor Shall Adhere To All Applicable Federal Motor Carrier Safety Inspection Regulations. the Contractor Shall Ensure That All Occupants Of The Vehicle Comply With The Executive Order 12566 “safety Belt Use Requirements For Federal Employees,” Which Mandates Use Of Safety Belts In Federal Vehicles And On Federal Property. the Government Shall Maintain A Company Vehicle Maintenance Program To Ensure The Systematic Inspection And Maintenance Of All Vehicles And Operating Equipment. Operating Equipment Such As Braking Systems, Hazard And Warning Signals, Headlights Or Taillights, Reflective Materials, Turn Signals, And Any Other Parts Or Accessories That May Affect The Safe Operation Of The Vehicle(s) Shall Always Be In Safe And Reliable Condition. if At Any Point A Vehicle And/or Any Of Its Components Are Not Fully Operational To Carry Out The Requirements Of This Order, The Vehicle Shall Immediately Be Removed From Service Until Full Repairs Can Be Made. In The Interim, The Contractor Shall Continue To Provide All Required Services Using An Alternate Nih Vehicle. cleaning And Sanitation the Contractor Shall Ensure Each Vehicle Is Kept Clean And Free Of Garbage, Debris, Recyclables, Newspapers, And Periodicals. Drivers Shall Clean The Vehicle Periodically As Needed, And At The End Of Each Operational Day. smoking Is Prohibited In All Government And Leased Passenger Vehicles. special Requirements the Contractor Shall Stay Well-informed Of The Center Of Disease Control (cdc) Guidelines For Cleaning And Disinfecting All Vehicles. The Contractor Shall Follow The Cdc Guidance For The Vehicles. vehicle Safety And Traffic Violations the Contractor Shall Observe All Traffic And Parking Regulations While Operating The Vehicle. The Contractor Shall Take Additional Precautions When Driving In Special Conditions, Such As At Night, During The Winter, Inclement Weather, In Fog, And On Freeways. Drivers Are Required To Drive Defensively And To Be Prepared For The Mistakes Of Others. the Government Shall Not Be Held Responsible For Any Traffic Violation Performed By The Contractor In Performance Of The Required Services. All Traffic Summons Or Parking Tickets Received By A Driver Shall Be The Sole Responsibility Of The Contractor. in The Event Of An Accident Or Failure Of A Vehicle While On Route, The Contractor’s Driver Shall Do Their Utmost To Ensure The Safety Of All Passengers. After The Accident Or Failure And The Scene Has Been Secured, The Driver Shall Immediately Notify The Contractor Dispatch Or Terminal Of The Incident, As Well As Any Relevant State, Federal, Or Local Authorities. The Contractor Shall Dispatch A Vehicle Or Vehicles To The Scene To Transport Stranded Nih Passengers. The Contractor Shall Also Notify The Nih Co And Tpoc Of The Incident And Any Actions Taken. The Contractor Shall Provide A Written Report Of The Vehicular Accident Within Three (3) Business Days. handheld Phones And Other Wireless Devices the General Services Administration’s (gsa) Fmr Bulletin B-2 Discourages The Use Of Handheld Wireless Phones While Operating Government Vehicles. Several States And Local Jurisdictions Have Made It Illegal To Use Handheld Wireless Phones While Operating A Motor Vehicle. to Enhance Motor Vehicle Safety, Contractor Personnel Shall Not Use A Hand-held Wireless Phone Or Other Wireless Devices While The Vehicle Is Moving. If In The Performance Of Services Under This Order, Contractor Personnel Are Ticketed Or Involved In An Accident Due To The Use Of A Handheld Phone Or Other Device, The Contractor Will Be Fully Responsible For Any Legal Action That May Result. the Motor Vehicle Operator Shall Park Vehicles To Use Handheld Wireless Phones Or Other Wireless Devices. official Use Of Motor Vehicles federal, Hhs And Nih Regulations Prohibit The Use Of Vehicles As Transportation To Or From Unofficial Activities Including, But Not Limited To Trips To Banks, Credit Unions And Stores. This Prohibition Includes Stopovers For Personal Reasons During Official Trips. The Contractor Shall Not Provide Services For Transportation Between An Individual’s Home And Place Of Employment Without The Expressed Written Approval Of The Secretary Of Health And Human Services. personnel Qualifications general Personnel Requirements the Contractor Shall Maintain Enough Capable And Qualified Personnel To Properly, Adequately, And Economically Carry Out The Requirements Outlined In This Sow. contractor Employees Shall Adhere To Professional Standards Of Conflicts, As It Is A Reflection On Themselves, Their Employer, Nih, And The Federal Government. The Contractor Shall Be Responsible For Implementing Policies That Encourage Drivers To Conduct Themselves With The Utmost Professionalism And Ensure That All Passengers Are Always Treated With Discretion, Respect, And Courtesy. drivers the Contractor Shall Ensure All Drivers Are Insured And Have Successfully Completed All Training, Certifications, And Background Screenings Required Under State Law And As Indicted Herein. drivers Shall Possess A Valid Driver’s License From A U.s. State, The District Of Columbia, Puerto Rico, Or A U.s. Territory/possession. Drivers Must Be Able To Pass All Vision, Skill, And Ability Tests For Both Initial Licensing And Renewal Of Credentials. Licenses Shall Always Be In The Driver’s Possession When Operating A Motor Vehicle In Performance Of This Order. drivers Shall Have A Firm Command Of The English Language. Proficiency In English Means That The Driver Must Be Able To Read, Speak, And Write In English Well Enough To (i) Carry Out Written And Oral Instructions Regarding The Proper Performance Of Duties; (ii) Read English-language Media, Signs, Credentials, And Badges Encountered In The Normal Course Of Performing Their Duties; (iii) Provide Direction To, And Understand And Answer Questions From English-speaking Individuals Utilizing These Services; And (iv) Write Incident Reports And Statements In The English Language. drivers Shall Maintain An Appearance And Grooming Standards That Command Public Trust And Respect In Performance Of Transportation Services. While On-duty, Drivers Shall Wear An Identification Tag Which Includes The First And Last Name Of The Driver. in Addition To These Standards, The Contractor Drivers Must Meet The Following Requirements Relevant To This Requirement: have Working Knowledge Of The Locations Of Various Government Offices In And Around The Washington D.c. Metro Area, Including Maryland And Virginia. have A Working Knowledge Of The Traffic Patterns In The Metropolitan Area have A Clean Driving Record With No Major Violations In The Last 5 Years. dispatchers the Contractor Shall Provide A Dispatch Point Of Contact – Including A Telephone Number And Email Address - To Allow The Nih Director’s Support Staff To Request The Services Of A Driver. Additionally, The Contractor Shall: ensure The Dispatch Point Of Contact Shall Be Available During The Normal Business Hours Of 8:00 Am To 5:00 Pm Eastern Time, And Reachable Via Telephone And Email. plan For Maximum Driving Time To Be 16 Hours Per Week. The Nih Director’s Support Staff Will Typically Request Services Of A Driver A Week In Advance Based On The Director’s Weekly Schedule. This Includes The Contractor Being Notified When No Services Are Needed. provide A Confirmation Email To The Nih Od Poc For Requested Services, Noting The Scheduled Date And Time(s). accommodate Last Minute Changes To A Scheduled Trip Communicated By Federal Staff. These Will Be Communicated In Advance Whenever Possible But May Occur At The Time Of Pickup Or When In-route To The Destination. have Good Working Knowledge Of Available Staff To Dispatch A Driver That Has A Good Working Knowledge Of The Locations Of Various Government Offices In And Around The Washington D.c. Metro Area, Including Maryland And Virginia. security Of Hhs-controlled Facilities to Perform The Work Specified Herein, Contractor Personnel Are Expected To Have Routine Physical Access To An Hhs-controlled Facility. to Gain Routine Physical Access To An Hhs-controlled Facility, The Contractor And Its Employees Shall Comply With Homeland Security Presidential Directive (hspd)-12, Policy For A Common Identification Standard For Federal Employees And Contractors; Office Of Management And Budget Memorandum (m-05-24); And Federal Information Processing Standards Publication (fips Pub) Number 201; And With The Personal Identity Verification And Investigations Procedures Contained In The Following Documents: hhs Information Security Program Policy Https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/information-security-privacy-program/index.html drug-free Workplace Guidelines And Resources – Health And Human Services (hhs) Mandatory Guidelines Https://www.samhsa.gov/workplace/resources hhs Hspd-12 Policy Document, V. 2.0 Https://www.dhs.gov/homeland-security-presidential-directive-12 information Regarding Background Checks/badges Https://ors.od.nih.gov/ser/dpsac/services/badge-issuance/pages/getting-your-badge.aspx position Security Levels this Order Will Entail Tier 1 Position Sensitivity For Low Risk, Non-sensitive Positions Requiring Hspd-12 Credentialing. the Personnel Investigation Procedures For Contractor Personnel Require That (upon Award) The Contractor Prepare And Submit Background Check/investigation Forms Based On The Type Of Investigation Required. The Minimum Government Investigation For A Non-sensitive Position Is A National Agency Check And Inquiries (naci) With Fingerprinting. More Restricted Positions - I.e., Those Above Non-sensitive, Require More Extensive Documentation And Investigation. As Part Of Its Proposal, And If The Anticipated Position Sensitivity Levels Are Specified In Paragraph (d) Above, The Offeror Shall Notify The Contracting Officer Of (1) Its Proposed Personnel Who Will Be Subject To A Background Check/investigation And (2) Whether Any Of Its Proposed Personnel Who Will Work Under The Contract Have Previously Been The Subject Of National Agency Checks Or Background Investigations. the Contractor Shall Provide Experienced Personnel And Qualified Backup Personnel With The Appropriate Background Clearance To Obtain Security Clearance And Badging To Provide These Services. If No Qualified Personnel Are Available And Services Cannot Be Accomplished, The Cor And The Contracting Officer Must Be Contacted Immediately To Determine If Failure To Provide Services Are Considered In Accordance With Far 52. 212-4 Paragraph (f), Excusable Delays Or Default Under Paragraph (m), Termination For Cause. upon Award, The Contractor Shall Submit A Roster, By Name, Position, E-mail Address, Phone Number And Responsibility, Of All Staff (including Subcontractor Staff) Working Under The Contract Who Will Have Routine Access To An Hhs-controlled Facility. The Roster Shall Be Submitted To The Technical Point Of Contact (tpoc), With A Copy To The Contracting Officer (co), Within 14 Calendar Days After The Effective Date Of The Contract. The Contracting Officer Shall Notify The Contractor Of The Appropriate Level Of Suitability Investigations To Be Performed. an Electronic Template, "roster Of Employees Requiring Suitability Investigations," Is Available For Contractor Use At: Https://ocio.nih.gov/aboutus/publicinfosecurity/acquisition/documents/suitabilityroster_10-15-12.xlsx upon Receipt Of The Government's Notification Of Applicable Suitability Investigations Required, The Contractor Shall Complete And Submit The Required Forms Within 30 Days Of The Notification. The Contractor Shall Notify The Contracting Officer In Advance When Any New Personnel, Who Are Subject To A Background Check/investigation, Will Work Under The Contract And If They Have Previously Been The Subject Of National Agency Checks Or Background Investigations. All Contractor And Subcontractor Employees Shall Comply With The Conditions Established For Their Designated Position Sensitivity Level Prior To Performing Any Work Under This Contract. Contractors May Begin Work After The Fingerprint Check Has Been Completed. investigations Are Expensive And May Delay Performance, Regardless Of The Outcome Of The Investigation. Delays Associated With Rejections And Consequent Re-investigations May Not Be Excusable In Accordance With The Far Far 52.212-4(f) Excusable Delays. Accordingly, The Contractor Shall Ensure That Any Additional Employees Whose Names It Submits For Work Under This Contract Have A Reasonable Chance For Approval. typically, The Government Investigates Personnel At No Cost To The Contractor. However, Multiple Investigations For The Same Position May, At The Contracting Officer's Discretion, Justify Reduction(s) In The Contract Price Of No More Than The Cost Of The Additional Investigation(s). Accordingly, If Position Sensitivity Levels Are Specified In Paragraph (d) Above, The Offeror Shall Ensure That The Employees It Proposes For Work Under This Contract/order Have A Reasonable Chance For Approval. the Contractor Shall Include Language Similar To This "hhs Controlled Facilities And Information Systems Security" Language In All Subcontracts That Require Subcontractor Personnel To Have The Same Frequency And Duration Of Physical Access To An Hhs-controlled Facility. the Contractor Shall Direct Inquiries, Including Requests For Forms And Assistance, To The Contracting Officer. within 7 Calendar Days After The Government's Final Acceptance Of The Work Under This Contract, Or Upon Termination Of The Contract, The Contractor Shall Return All Identification Badges To The Contracting Officer Or Designee. operational Hours the Contractor Shall Operate 8:00 Am To 5:00 Pm Est, Monday Through Friday, Excluding Legal Federal Holidays, As Necessary. Rarely, Services Shall Be Performed On Saturdays, Sundays, Before 8:00 Am Est, And/or After 5 Pm Est. These Rare Circumstances Will Be Identified In Advanced Notice From The Nih Od Imod Staff. all Government Offices Will Be Closed, Except For Minimum Essential Personnel Required For In-house Operations, During The Eleven Standard Federal Holidays And Other Days As Announced By The Federal Government. Except As Otherwise Specified, The Contractor Shall Not Schedule Routine Work On Federal Holidays. When Such Holidays Fall On A Saturday, The Preceding Friday Will Be Considered A Holiday. When Such Holidays Fall On A Sunday, The Succeeding Monday Will Be Considered A Holiday. No Services Shall Be Performed On The Federal Holidays Listed Below: holiday Day Observed new Year’s Day First Day Of January martin Luther King Jr. Birthday Third Monday Of January presidents Day Third Monday Of February memorial Day Last Monday Of May juneteenth 19th Day Of June independence Day Fourth Day Of July labor Day First Monday Of September columbus Day Second Monday Of October veterans Day 11th Day Of November thanksgiving Day Fourth Thursday Of November christmas Day 25th Day Of December when An Unforeseen Emergency Resulting In The Closure Of Government Facilities Or Curtailment Of Routine Work Activities Occurs, The Government Will Make Announcements Of Closures In The Following Manner: During Normal Duty Hours, The Government Will Provide Notification; During Non-duty Hours, Notification Will Be Made Through Local Radio, Television Channels And Online At Www.opm.gov. the Contractor Is Responsible To Ensure Sufficient Staff Is On Duty To Support Any Non-cancelled Operation During Inclement Weather, Even If The Government Has Announced Official Closure Or Liberal Leave. The Contractor Shall Operate During Inclement Weather Until Receiving Notification From The Government Point Of Contact (poc), To Cease Services Due To An Official Closure Of Federal Facilities Within The Region. The Contractor Is To Adhere To The Opm Government Status During Inclement Weather. In Addition, The Poc Shall Notify The Contractor Of Federal Government Closures In The Event They Are Announced During An Official Workday. in The Case Of An Official Closure By The Federal Government, The Contractor Is Required To Have Staff Available 5 Hours After Any Official Closure, But Not To Exceed The Operational Hours. in The Event The Federal Government Is Closed By The Opm Prior To The Start Of An Official Workday, The Contractor Will Not Be Required To Operate During The Hours Of The Closure insurance the Government Shall Procure And Maintain The Automobile Insurance Coverage.. type Of Order this Is A Severable Labor Hour Purchase Order Subject To The Ceiling Price Specified In The Schedule. The Services Acquired Under This Contract Are Severable Services. Funds Are Only Available For Use For The Contract Line Item (clin) To Which They Are Obligated. Unused Funds From One Clin May Not Rollover For Use In Other Periods. period Of Performance the Anticipated Period Of Performance Shall Be For One (1) 12-month Base Period Plus Four (3) 12-month Option Periods. base: July 7, 2024 – July 6, 2025 oy1: July 7, 2025 – July 6, 2026 place Of Performance national Institutes Of Health building 1 9000 Rockville Pike bethesda Md, 20892 trips Vary From Drives Within The Nih Campus To Drives To Destinations Such As Nih Off Campus Facilities (north Bethesda, Rockville, Shady Grove), Ft. Detrick, Pentagon, White House, Health And Human Services Humphrey Building, And Capitol Hill In The District Of Columbia. report(s)/deliverables And Delivery Schedule all Written Draft And Final Deliverable Products Shall Be Submitted In Electronic Copy For Review And Comment. Other Quantities And Formats May Be Submitted After Prior Approval From The Tpoc. Electronic Deliverables Shall Be Submitted In Ms Word, Ms Excel, Or Adobe Pdf Format Unless Prior Approval For Another Format Has Been Obtained From The Tpoc. all Written Deliverable Products Shall Be Submitted As An Attachment To The Monthly Invoice, A Report Of The Work Performed During The Previous Month Shall Be Submitted Electronically To The Nih Od Technical Point Of Contact (tpoc) In Microsoft Word, Excel, Or Pdf Format. The Report Shall Include The Following: the Number Of Trips Taken Each Month the Date Of Each Trip And Driver Services Ledger the Number Of Hours Driven Each Month Including Overtime provide A Written Report Of The Vehicular Accident Within Three (3) Business Days. the Contractor Shall Provide A Copy Of The Daily Pickup Or Delivery Ledger When Requested By The Cor As Needed To Verify Delivery Of Documents. all Deliverables Shall Be Delivered Per The Following Deliverable Schedule Unless Otherwise Directed By The Tpoc Or Contracting Officer (co): deliverable Description due Date monthly Work Report due Monthly, No Later Than The 7th Of Each Month. prohibition Against Personal Services the Contractor Shall Not Perform Personal Services Under This Contract. Contractor Personnel Are Employees Of The Contractor Or Its Subcontractors And Are Under The Administrative Control And Supervision Of The Contractor. A Contractor Supervisor Must Give All Individual Contractor Employee Assignments And Daily Work Direction. The Government Shall Not Supervise Or Direct Contractor Employees In The Performance Of Their Assignments. if At Any Time The Contractor Believes That Any Government Action Or Communication Has Been Given That Would Create A Personal Service Relationship Between The Government And Any Contractor Employee, The Contractor Shall Promptly Notify The Contracting Officer Of This Communication Or Action. the Contractor Shall Not Perform Any Inherently Governmental Functions Under This Contract. No Contractor Employee Shall Represent Or Give The Appearance That He Or She Is A Government Employee, Agent, Or Representative. No Contractor Employee Shall State Orally Or In Writing At Any Time That He Or She Is Acting On Behalf Of The Government. the Contractor Is Responsible For Ensuring That All Employees Assigned To This Contract Understand And Are Committed To Following The Requirements Of The Contract. payment payment Shall Be Made Monthly In Arrears. Payment Authorization Requires Submission And Approval Of Invoices To The Cor And Nih Ofm, In Accordance With The Payment Provisions Listed Below: the Following Clause Is Applicable To All Purchase Orders, Task Or Delivery Orders, And Blanket Purchase Agreement (bpa) Orders/calls: Prompt Payment (jan 2017) Far 52.232-25. Highlights Of This Clause And Nih Implementation Requirements Follow: invoice Requirements an Invoice Is The Contractor's Bill Or Written Request For Payment Under The Contract For Supplies Delivered Or Services Performed. A Proper Invoice Is An "original" Which Must Include The Items Listed In Subdivisions 1 Through 12, Below, In Addition To The Requirements Of Far 32.9. If The Invoice Does Not Comply With These Requirements, The Contractor Will Be Notified Of The Defect Within 7 Days After The Date The Designated Billing Office Received The Invoice (3 Days For Meat, Meat Food Products, Or Fish, And 5 Days For Perishable Agricultural Commodities, Dairy Products, Edible Fats Or Oils) With A Statement Of The Reasons Why It Is Not A Proper Invoice. (see Exceptions Under Ii., Below.) Untimely Notification Will Be Taken Into Account In The Computation Of Any Interest Penalty Owed The Contractor. contractor: Name, Address, Point Of Contact For The Invoice (name, Title, Telephone Number, E-mail And Mailing Address Of Point Of Contact). remit-to Address (name And Complete Mailing Address To Send Payment). remittance Name Must Match Exactly With Name On Original Order/contract. If The Remittance Name Differs From The Legal Business Name, Then Both Names Must Appear On The Invoice. invoice Date. unique Invoice #s For All Invoices Per Contractor Regardless Of Site. nbs Document Number Formats Must Be Included For Awards Created In The Nbs: Contract Number; Purchase Order Number; Task Or Delivery Order Number And Source Award Number (e.g., Indefinite Delivery Contract Number; General Services Administration Number); Or Bpa Call Number And Bpa Parent Award Number. universal Entity Identifier (uei) As Registered In The System For Award Management (sam). federal Taxpayer Identification Number (tin). In Those Exceptional Cases Where A Contractor Does Not Have A Uei Number Or Tin, A Vendor Identification Number (vin) Must Be Referenced On The Invoice. The Vin Is The Number That Appears After The Contractor’s Name On The Face Page Of The Award Document. identify That Payment Is To Be Made Using A Three-way Match. description Of Supplies/services That Match The Description On The Award, By Line Billed.* freight Or Delivery Charge Must Be Billed As Shown On The Award. If It Is Included In The Item Price Do Not Bill It Separately. If Identified In The Award As A Separate Line Item, It Must Be Billed Separately. quantity, Unit Of Measure, Unit Price, Extended Price Of Supplies Delivered, Or Services Performed, As Applicable, And That Match The Line Items Specified In The Award.* * Note: If Your Invoice Must Differ From The Line Items On The Award, Please Contact The Contracting Officer Before Submitting The Invoice. A Modification To The Order Or Contract May Be Needed Before The Invoice Can Be Submitted And Paid. shipping Costs Will Be Reimbursed Only If Authorized By The Contract/purchase Order. If Authorized, Shipping Costs Must Be Itemized. Where Shipping Costs Exceed $100, The Invoice Must Be Supported By A Bill Of Lading Or A Paid Carrier's Receipt. the Contractor Shall Submit Invoice To The National Institutes Of Health/office Of Financial Management (nih/ofm) Via Email At Invoicing@nih.gov With A Copy To Contracting Officer, Contracting Officer’s Representative, And Program Point Of Contact, As Directed. The Invoices Must Be Emailed In Accordance With Instructions Below. Do Not Submit Supporting Documentation (e.g., Receipts, Time Sheets, Invoices, Etc.) With Your Payment Request Unless Specified Elsewhere In The Contract Or Requested By The Contracting Officer. The Invoice Shall Be Transmitted As An Attachment Via Email To The Address Listed Above In One Of The Following Formats: Word, Or Adobe Portable Document Format (pdf). The Contractor Must Submit Only One Invoice Per Email. please Note: Nih/ofm Will Not Accept Invoices Postmarked And/or Delivered In-person On/after December 1, 2020. for Inquiries Regarding The Status Of Invoices Such As Receipt Of Invoices, Due Date, Request For Payment Of Invoices, Etc., Contact Nih/ofm Customer Service Via Email At Ofm_customer_service@incontactemail.com Or Via Phone At 301-496-6088. To Send Your Inquiries Via Other Available Communication Methods See The Nih/ofm Customer Service Website At Https://ofm.od.nih.gov/pages/customer-service.aspx. the Nih/ofm Customer Service Is Open Eastern Standard Time Monday – Friday From 8:30 A.m. To 5:00 P.m. And Is Closed Between 12:00 P.m. To 1:00 P.m. invoice Payment except As Indicated In Paragraph B., Below, The Due Date For Making Invoice Payments By The Designated Payment Office Shall Be The Later Of The Following Two Events: the 30th Day After The Designated Billing Office Has Received A Proper Invoice. the 30th Day After Government Acceptance Of Supplies Delivered Or Services Performed. the Due Date For Making Invoice Payments For Meat And Meat Food Products, Perishable Agricultural Commodities, Dairy Products, And Edible Fats Or Oils, Shall Be In Accordance With The Prompt Payment Act, As Amended. interest Penalties an Interest Penalty Shall Be Paid Automatically, If Payment Is Not Made By The Due Date And The Conditions Listed Below Are Met, If Applicable. a Proper Invoice Was Received By The Designated Billing Office. a Receiving Report Or Other Government Documentation Authorizing Payment Was Processed And There Was No Disagreement Over Quantity, Quality, Or Contractor Compliance With A Term Or Condition. in The Case Of A Final Invoice For Any Balance Of Funds Due The Contractor For Supplies Delivered Or Services Performed, The Amount Was Not Subject To Further Settlement Actions Between The Government And The Contractor. determination Of Interest And Penalties Due Will Be Made In Accordance With The Provisions Of The Prompt Payment Act, As Amended, The Contract Disputes Act, And Regulations Issued By The Office Of Management And Budget. providing Accelerated Payment To Small Business Subcontractors, Far 52.232-40 (december 2013) upon Receipt Of Accelerated Payments From The Government, The Contractor Shall Make Accelerated Payments To Its Small Business Subcontractors Under This Contract, To The Maximum Extent Practicable And Prior To When Such Payment Is Otherwise Required Under The Applicable Contract Or Subcontract, After Receipt Of A Proper Invoice And All Other Required Documentation From The Small Business Subcontractor. the Acceleration Of Payments Under This Clause Does Not Provide Any New Rights Under The Prompt Payment Act. include The Substance Of This Clause, Include This Paragraph C, In All Subcontracts With Small Business Concerns, Including Subcontracts With Small Business Concerns For The Acquisition Of Commercial Items. this Notice Of Intent Is Not A Request For Competitive Proposals Or Quotations. Responsible Sources May Identify Their Interest By Submitting Capability Information That Clearly Demonstrates The Capability To Perform The Required Work. Capability Information Is Required By 10 Am Et, , June 30, 2024 To Establish The Ability Of The Source To Meet This Requirement. A Determination By The Government Not To Compete This Proposed Contract Based Upon Responses To This Notice Is Solely Within The Discretion Of The Government. Information Received Will Be Considered Solely For The Purpose Of Determining Whether To Conduct A Competitive Procurement. The Government Will Not Be Responsible For Any Costs Associated With The Preparation Of Responses To This Notification. All Inquiries And Submittals Must Be Sent Via Email To Ms. Van Holley, Contract Specialist, Holleyv@od.nih.gov. Telephone Inquiries Will Not Be Accepted. .