National Food Authority Tender

Description Invitation To Submit Quotation Project Reference No. Nfa14-las-afe-2024-k-011 Notice Is Hereby Given That The National Food Authority – Lanao Del Sur Branch Office, Thru Its Branch Bids And Awards Committee (bbac), Intends To Procure Thru Small Value Procurement (svp) The Supply And Delivery Of The Following Various Administrative Facilities And Equipment Of Nfa Lanao Del Sur Branch Office For Cy 2024 Per Asa No. 2024-cof-agsd-afe-r14-004 Dated August 20, 2024: Item No. Items & Description Qty Unit Approved Budget For Contract (abc) (inclusive Of Vat) (php) 1 Air Conditionaing Unit, Window Type 2hp 2 Unit 100,000.00 2 Portable High Definition Sound System With Microphoneand Microphone Stand (complete Set With Accessories) 1 Unit 70,000.00 3 Sala Set 1 Unit 65,000.00 4 Supply & Installation Of Glass Sliding Door 1 Unit 50,000.00 5 Steel Big Cabinet 1 Unit 70,000.00 Total 355,000.00 The Supplier May Opt To Quote For One (1) Item Only Or For All Items. Technical Specifications: Item No. 1 Air Conditioning Unit, Window Type2.0 Hp Cooling Capacity 18,000 Kj/h Capacity Rate-(max) 20,000kj/h Energy Efficiency Ratio 11.32 Kj/hw Power Input-(min 605 Watts Noise Level-indoor, High 59db(a)±3 Noise Level-low 53db(a)±3 Noise Level-outdoor, Max 65db(a)±3 Compressor Motor Bldc Refrigerant Type R32 Capacity Rate-(min) 7,500 Kj/h Power Input-(rated 1,590 Watts Power Input-(max) 1,915 Watts Power Supply (φ,v,hz) 1/230/60 Noise Level-med. 56db(a)±3 Noise Level-s-low 44db(a)±3 Compressor Type Dual Rotary Condenser Type Aluminum Item No. 2 Portable High Definition Sound System With Microphone And Microphone Stand (complete Set And Accessories) Microphone - 4 Wireless/cordless Microphone Audio Mixer - 8 Channel Udh Hybrid Speaker - 208p Portable 8 In. 2-way Pa With 8-channel Powered With Bluetooth Microphone Stand - 2 Adjustable Boom Arm Accessories: - Speaker Wire 30 Meter - Extension Wires 10 Meter Item No. 3 Sala - Set Dimensions: - 3 Seater: W230 X D84 X H90 Cm - 1 Seater: W103 X D84 X H90 Cm Material: - Leather Type Inclusion: - 1 Pc 3-seater Sofa - 2 Pcs 1-seater Sofa - 5 Pcs Throw Pillows Item No. 4 Supply & Installation Of Glass Sliding Door Sliding Doors - Glass Type With Aluminum Frames Size - Two-panel Customized Sized Inclusions - Installations And Materials Item No. 5 Big Storage Big Cabinet Material - Steel With Acrylic Glass To See Though Doors Provide Full Visibility Size And Accessories - Customized Size Storage - 8 Content Storage Color - Powder Coated The Total Approved Budget For The Contract Is Three Hundred Fifty-five Thousand Pesos Only (₱355,000.00) To Be Sourced From The Corporate Budget Of National Food Authority. Interested Suppliers Shall Use The Attached Quotation Form. All Quotation Forms Shall Be Submitted In A Sealed Envelope, On Or Before 10:00 A.m. Of November 26, 2024 At National Food Authority- Lanao Del, Bangon, Marawi City Together With The Certified Photocopies Of The Following Documents: 1. Price Proposal Form (annex “a”) 2. Copy Of Mayor’s/business Permit For Cy 2024; 3. Copy Of Philgeps Registration Certificate Or Philgeps Registration Number; 4. Income Tax Return For 2nd Quarter Of Cy 2024 5. Omnibus Sworn Statement (revised) (annex E) (attach Authority Of The Signatory, If Applicable). 6. Dti Or Sec Registration 7. Bir 2303 Or Certificate Of Registration 8. The Bidder Shall Submit A Bid Securing Declaration, Or Any Form Of Bid Security In An Amount Not Less Than The Required Percentage Of The Abc In Accordance With The Following Schedule: Form Of Bid Security Amount Of Bid Security (not Less Than The Percentage Of The Abc) (a) Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. For Biddings Conducted By Lgus, The Cashier’s/manager’s Check May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument. (b) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. For Biddings Conducted By Lgus, Bank Draft/guarantee, Or Irrevocable Letter Of Credit May Be Issued By Other Banks Certified By The Bsp As Authorized To Issue Such Financial Instrument. Two Percent (2%) (c) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Five Percent (5%) Prospective Bidders May Obtain Further Information From Nfa Lanao Del Sur Branch Office Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Office Hours (monday To Friday) From 8:00 Am To 5:00 Pm: Address: National Food Authority Lanao Del Sur Branch Office Bangon, Marawi City A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 18, 2024 To 10:00 A.m. Of November 26, 2024 From The Given And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents Pursuant To The Latest Guidelines Issued By The Gppb In The Following Amounts: Item No. Approved Budget For The Contract (abc) (₱) Amount Of Bidding Fee (php) 1 100,000.00 500.00 2 70,000.00 500.00 3 65,000.00 500.00 4 50,000.00 500.00 5 70,000.00 500.00 355,000.00 The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. Address: National Food Authority Lanao Del Sur Branch Office Bangon, Marawi City Website(s): Philgeps – Www.philgeps.gov.ph Nfa - Www.nfa.gov.ph All Quotation Forms Shall Be Submitted To The Bbac Secretariat, National Food Authority-lanao Del Sur Branch Office, Bangon, Marawi City. Opening Of Quotations Is At 10:01 A.m. Of November 26, 2024 Or Through Email Lanaodelsur@nfa.gov.ph For Further Inquiry, Please Contact Mr. Aslanie M. Mambuay, Bbac Secretariat Head, National Food Authority- Lanao Del Sur Branch Office, Bangon, Marawi City, Contact. No. (+63) 981-111-0432, Email Address: Lanaodelsur@nfa.gov.ph Khalid M. Pangarungan Oic Assistant Branch Manager /acting Sgo Chairperson, Nfa Lanao Del Sur Branch Office Request For Quotation Date : November 14, 2024 Pr No. 11-las-24-58 Company Name : Address : Tel./fax No. : Please Quote Your Lowest Price On The Items Listed Below And Submit Your Quotation In A Sealed Envelope Duly Signed By Your Representative Not Later Than 10:00 A.m. Of November 26, 2024. Khalid M. Pangarungan Oic Assistant Branch Manager /acting Sgo Chairperson, Nfa Lanao Del Sur Branch Office Note: 1. All Entries Must Be Legibly Written/ Typewritten. 2. Delivery Period Is Within 15 Calendar Days Upon Receipt Of The Notice To Proceed. Place Of Delivery Is Nfa-lanao Del Sur Branch Office, Bangon, Marawi City 3. Warranty Shall Be For A Period Of One (1) Year From The Date Of Acceptance By The Procuring Entity. 4. Price Validity Shall Be For A Period Of Thirty (30) Calendar Days. Item No. Items & Description Qty Unit Total Cost (inclusive Of Vat) (php) 1 Air Conditionaing Unit, Window Type 2hp 2 Unit 2 Portable High Definition Sound System With Microphoneand Microphone Stand (complete Set With Accessories) 1 Unit 3 Sala Set 1 Unit 4 Supply & Installation Of Glass Sliding Door 1 Unit 5 Steel Big Cabinet 1 Unit Total The Supplier May Opt To Bid For One (1) Or More Item/s Or For All Items. Technical Specifications: Item No. 1 Air Conditioning Unit, Window Type2.0 Hp Cooling Capacity 18,000 Kj/h Capacity Rate-(max) 20,000kj/h Energy Efficiency Ratio 11.32 Kj/hw Power Input-(min 605 Watts Noise Level-indoor, High 59db(a)±3 Noise Level-low 53db(a)±3 Noise Level-outdoor, Max 65db(a)±3 Compressor Motor Bldc Refrigerant Type R32 Capacity Rate-(min) 7,500 Kj/h Power Input-(rated 1,590 Watts Power Input-(max) 1,915 Watts Power Supply (φ,v,hz) 1/230/60 Noise Level-med. 56db(a)±3 Noise Level-s-low 44db(a)±3 Compressor Type Dual Rotary Condenser Type Aluminum   Item No. 2 Portable High Definition Sound System With Microphone And Microphone Stand (complete Set And Accessories) Microphone : 4 Wireless/cordless Microphone Audio Mixer : 8 Channel Udh Hybrid Speaker : 208p Portable 8 In. 2-way Pa With 8-channel Powered With Bluetooth Microphone Stand - 2 Adjustable Boom Arm Accessories: - Speaker Wire 30 Meter - Extension Wires 10 Meter Item No. 3 Sala - Set Dimensions: - 3 Seater: W230 X D84 X H90 Cm - 1 Seater: W103 X D84 X H90 Cm Material: - Leather Type Inclusion: - 1 Pc 3-seater Sofa - 2 Pcs 1-seater Sofa - 5 Pcs Throw Pillows Item No. 4 Supply & Installation Of Glass Sliding Door Sliding Doors - Glass Type With Aluminum Frames Size - Two-panel Customized Sized Inclusions - Installations And Materials Item No. 5 Big Storage Big Cabinet Material - Steel With Acrylic Glass To See Though Doors Provide Full Visibility Size And Accessories - Customized Size Storage - 8 Content Storage Color - Powder Coated   Total Amount In Words : Delivery Period : Warranty : Supplier’s Name And Signature Date To Be Accomplished If The Supplier Cannot Attend The Opening Of Sealed Offers. W A I V E R I Hereby Waive My Right To Be Present And/or Witness The Opening Of Sealed Offers To Be Undertaken By The Procuring Entity At The Place And Time Mentioned In The Invitation To Submit Quotations. Supplier’s Name And Signature   T E R M S A N D C O N D I T I O N S 1. All Prices Quoted Herein Are Valid, Binding And Effective At Least Within Thirty (30) Calendar Days From Date Of Quotation. 2. The Awardee Shall Submit A Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 3. The Awardee Shall Be Responsible For The Source(s) Of His Supplies/materials/equipment, And Shall Make Deliveries Strictly Following The Schedule, Quality And Specifications Of The Award And Purchase Order. Failure To Comply By The Awardee Shall Be Grounds For Cancellation Of The Award And Purchase Order Issued To The Awardee And For Re-awarding The Item(s) To The Alternate Awardee. 4. The Awardee Shall Pick Up Purchase Order(s) Issued In His Favor Within Three (3) Days After Receipt Of Notice To That Effect. A Telephone Call, Fax Transmission And/ Or Email Shall Constitute An Official Notice To The Awardee. Thereafter, If The Purchase Order(s) Remain Unclaimed, The Said Purchase Order(s) Shall Be Sent Via Messenger/ Courier Service To The Awardee At The Latter’s Expense. 5. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirement, All Defaulting Awardees Shall Be Precluded From Proposing Or Submitting A Substitute Sample. 6. Subject To The Provisions Of The Preceding Paragraph, Where Awardee Has Accepted A Purchase Order But Fails To Deliver The Required Product(s) Within The Time Called For In The Same Order, He Shall Be Extended A Maximum Of Fifteen (15) Calendar Days Under Liquidated Damages To Make Good His Delivery. Thereafter If Awardee Has Not Completed Delivery Within The Extended Period, The Subject Purchase Order Shall Be Cancelled And The Award For The Undelivered Balance Shall Be Withdrawn From That Awardee. The Procurement Service Shall Then Purchase The Required Item(s) From Such Other Source(s) As It May Determine, With The Difference In Price To Be Charged Against The Defaulting Awardee. Refusal By The Defaulting Awardee To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items, Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under Ra 9184 And Its Revised Irr. 7. All Deliveries By Suppliers Shall Be Subject To Inspection And Acceptance By The National Food Authority. All Necessary Laboratory Tests Undertaken By The National Food Authority On Item(s) Shall Be For The Account Of The Supplier. 8. Rejected Deliveries Shall Be Construed As Non-delivery Of Product(s)/item(s) So Ordered And Shall Be Subject To Liquidated Damages, Subject To The Terms And Conditions Prescribed Under Paragraph 4 Hereof. 9. Supplier Shall Guarantee His Deliveries To Be Without Defects. Any Defective Item(s)/product(s), Therefore That May Be Discovered By The National Food Authority Within Three (3) Months After Acceptance Of The Same, Shall Be Replaced By The Supplier Within Seven (7) Calendar Days Upon Receipt Of A Written Notice To That Affect. 10. A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Product(s)/goods Purchased Shall Be Deducted For Each Day Of Delay In The Delivery Of The Product(s)/goods Ordered. 11. All Duties, Excise And Other Taxes And Revenue Charges, If Any, Shall Be For The Supplier’s Account. 12. As A Pre-condition To Payment, Importation Documents Specifically Showing The Condition And Reference Codes Of The Imported Goods Purchased Should Be Submitted By The Supplier To The National Food Authority Lanao Del Sur Branch Office. 13. All Transactions Are Subject To Withholding Of Creditable Value Added Tax (vat) Per Revenue Regulation No. 10-93. Conforme: Supplier’s Name And Signature Name Of Firm Address