NATIONAL FOOD AUTHORITY EASTERN PANGASINAN PROVINCIAL OFFI Tender

Description Terms And Conditions Procurement Of Semi-expendable Office Equipment Through Negotiated Procurement (small Value Procurement) A. Submission Of Sealed Quotations 1. Date And Time Of Submission : On Or Before December 19, 2023; 10:00 Am 2. Form Of Submission : Thru Sealed Envelope/personal Delivery 3. Authorize Person To Receive Quotation : Acting Supply Officer Ii Kevin M. Hilario B. Opening Of Quotations 1. Date And Time Of Opening : December 19, 2023; 10:30 Am Onwards 2. Place : Nfa Eastern Pangasinan Branch Office Binalonan, Pangasinan 3. Parties To Be Present A) Procurement Unit/twg/secretariat/end-users B) Supplier/authorized Representative (optional) C) Observers C. Schedule Of Requirements Lot No. Item Description Quantity/unit Amount (php) 1 Industrial Fan 24” Heavy Duty Drill Diameter, 3 Fan Speed, Adjustable Height, Tripod Solid Stand Base 12 Units 105,600.00 2 2 Drawers Steel Filing Cabinet, Light Gray 4 Drawers, Steel Filing Cabinet, Light Gray 16 Units 6 Units 100,800.00 60,000.00 Approved Budget Of The Contract (php) 266,400.00 For A Bid Offer To Qualify, It Shall Not Exceed The Abc For Each Line Item. D. Qualification Of Bidders Distributor/supplier/dealer Engaged In The Sale Of Home And Office Equipment/furniture And Fixtures. E. Documentary Requirements The Following Documents Shall Be Submitted By The Bidder: 1. Duly Accomplished Price Quotation. 2. Current Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Bidder Is Located. 3. Philgeps Registration Number. 4. Duly Notarized Omnibus Sworn Statement. Annex A F. How To Bid Bidders May Have The Option To Bid On One Or All Lots As Specified In Letter C (schedule Of Requirements) G. Conditions In The Determination Of The Lowest Calculated Bid In Case Of A Tie In The Lowest Calculated Bid (lcb) Between Two Bidders, This Shall Be Resolved Through Toss Coin. In Case Of Three (3) Bidders With The Same Lcb, It Shall Be Resolved Through Draw Lots. H. Obligations Of The Supplier 1. Delivery Goods Shall Be Available For Delivery Within Seven (7) Calendar Days Upon Receipt Of The Notice To Proceed. Place Of Delivery Shall Be At The National Food Authority Eastern Pangasinan Branch Office Binalonan, Pangasinan. Delivery Shall Be Covered By A Charge Invoice And Delivery Receipt. 2. Billing Supplier Shall Bill Nfa Upon Completion And Acceptance Of The Items And After The Complete Submission Of The Required Documents As Mentioned In Item I.4 3. Warranty To Ensure That Defects Shall Be Corrected Or Replaced By The Supplier, Items Shall Be Covered By A Warranty Of A Minimum Of One (1) Year After Acceptance Of The Delivered Items. I. Obligations Of The Nfa 1. To Issue A Notice Of Award And Purchase Order. 2. To Serve The Notice To Proceed Indicating Therein The Quantity, Delivery Period, And Place Of Delivery. 3. To Inspect The Delivered Items In The Presence Of The Supplier Or His Authorized Representative, Together With The Branch Designated Property Inspector: Property Inspector - Pco Goldwin T. De Leon Alternate Property Inspectors - Engr Ii Rufino C. Bedonia Mpo Iii Rochelle C. Velasquez Observer/witness - Coa Representative Should There Be Defects, Non-conformity With Specifications And Any Other Reasons For Rejection, Nfa Shall Notify The Supplier Immediately On The Occurrence And Reasons For Rejects And Advise The Same For The Replacement Of The Rejected Items Within Five (5) Working Days From The Receipt Of The Notice Of Rejection. No Rejected Items Shall Be Withdrawn By The Supplier Until Their Replacements Have Been Delivered And Accepted By Nfa. Failure To Deliver The Items On The Specified Delivery Period For Any Cause Not Attributable To Nfa Shall Make The Supplier Liable To Liquidated Damages As Specified Under Item J. 4. The Nfa Shall Pay The Supplier Upon The Presentation Of The Following Documents: A. Sales Invoice (original Copy) B. Delivery Receipt C. Notice Of Award D. Notice To Proceed E. Purchase Order F. Certificate Of Inspection By The Nfa G. Certificate Of Completion H. Certificate Of Acceptance Cheque Payment Shall Be Made Upon Submission Of Complete Documents As Enumerated Above Subject To Usual Nfa Accounting And Auditing Rules And Regulations. J. Penalties Failure To Supply/provide The Item On The Specified Period For Any Cause Not Attributable To Nfa Shall Make The Supplier Liable To Pay A Penalty Of 1/10th Of 1% Of The Cost Of The Undelivered Item/units For Every Day Of Delay As Specified Under Rule Xxii, Section 68 Of Ra 9184. Prepared By: Technical Working Group (twg): Hyacinth V. Nayona Thea Faye R. Bautista Accounts Analyst Accounts Analyst Recommending Approval: Branch Procurement Committee Julie C. Garcia Harold Ryan F. Espiritu Administrative Officer V Engineer Iii Garry Paul F. Cortez Frederick B. Dulay Acting Bsqao Asst. Branch Manager/ Chairperson Approved: Rodolfo W. Corpuz Branch Manager Hope