NATIONAL FOOD AUTHORITY EASTERN PANGASINAN PROVINCIAL OFFI Tender

Description Terms Of Reference (tor) Procurement Of Consulting Services For The Geotechnical Investigation And Topographical Survey Of Nfa Eastern Pangasinan Branch Office In Rosales, Pangasinan Through Negotiated Procurement (small Value Procurement) I. Project Description And Purpose Geotechnical Investigation And Topographical Survey Of Nfa Eastern Pangasinan Branch Office In Rosales, Pangasinan For The Establishment Of Nfa Modernized Warehouse In Support To Buffer Stocking Program Under The Masagana Agri Food Infrastructure Modernization (mafim) Projects. Ii. Submission Of Sealed Proposal: 1. Date And Time Of Submission : On Or Before September 17, 2024; 12:30 Pm 2. Form Of Submission : Thru Sealed Envelope/personalized Delivery Or Thru Waybill (dhl, Lbc, Etc.) 3. Authorized Person To Receive Proposal : Bpc Secretariat C/o Mr. Kevin M. Hilario Iii. Opening Of Technical And Financial Proposal A. Technical Proposal 1. Date And Time Of Opening : September 17, 2024; 1:30 Pm Onwards 2. Place : Nfa Eastern Pangasinan Branch Office, Binalonan, Pangasinan 3. Parties To Be Present A. Bpc B. Twg C. Secretariat D. Prospective Bidder/s Or Authorized Representative/s E. Observer B. Financial Proposal 1. Date And Time Of Opening : September 17, 2024; 3:00 Pm Onwards 2. Place : Nfa Eastern Pangasinan Branch Office, Binalonan, Pangasinan 3. Parties To Be Present A. Bpc B. Twg C. Secretariat D. Prospective Bidder/s Or Authorized Representative/s E. Observer Iv. Schedule Of Requirements Lot No. Description Location Abc (php) Cost Of Bidding Documents (php) Contract Duration (calendar Days) 1 Geotechnical Investigation And Topographical Survey Of Nfa Eastern Pangasinan Branch Office In Rosales, Pangasinan For The Establishment Of Nfa Modernized Warehouse In Support To Buffer Stocking Program Under The Masagana Agri Food Infrastructure Modernization (mafim) Projects Nfa Compound In Brgy. Carmay East, Rosales, Pangasinan 350,000.00 500.00 14 The Request For Proposal And Terms Of Reference May Also Be Downloaded Free-of- Charge From The Philgeps And Nfa Websites, Subject To The Payment Of Applicable Fee Not Later Than The Deadline Of Submission Of Bids In Order To Participate In The Bidding Process. V. Technical Documents Prospective Consultants Shall Submit One (1) Original/certified True Copy And Two (2) Certified Photocopies Of The Following Documents: 1. Valid Philgeps Certificate Of Registration (platinum Membership); Or The Following Class “a” Eligibility Documents Provided That The Philgeps Certificate Of Registration (platinum Membership) Be Submitted During The Post-qualification Stage: A. Registration Certificate From Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives Or Its Equivalent Document; And B. 2024 Mayor’s Or Business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located, Or The Equivalent Document For Exclusive Economic Zones Or Areas; And C. Tax Clearance Per E.o. No. 398, S. 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir) 2. 2023 Annual Income/ Business Tax Returns 3. Valid Brs-dpwh Accreditation Certificate 4. Omnibus Sworn Statement (annex A) 5. Qualifications Of Key Personnel Who May Be Assigned To The Field Work. (annex B) A. Certificate Of Employment Or Engagement, Professional Profile Or Curriculum Vitae, And Valid Prc License Of The Geotechnical Engineer, Geodetic Engineer, Materials Engineer And Safety Officer Ii To Be Assigned To The Project. B. List Of Trainings Of The Key Personnel Indicating Number Of Hours Attended And Completed Accompanied With Documentary Proofs. Related Experience Shall Include Previous Contracts/services Similar/relevant To The Project. The Key Personnel Are Requested To Indicate: • Role In A Specific Project • Exact Duration That They Have Worked On The Project As Well As On Their Individual Tasks (in Months And Years) • Brief Description Of The Tasks That They Carried Out 6. List Of Similar Completed Contracts For The Past Three (3) Years (annex C) 7. List Of Similar Ongoing And/or Awarded But Not Yet Started Contracts (annex D) 8. Technical Proposal Which Includes The Work Plan, Approach And Methodology. (annex E) 9. Duly Signed Terms Of Reference Vi. Financial Proposal Financial Proposal Must Be Inclusive Of All Applicable Government Taxes And Charges, One-time Charges (otc), And Other Estimated Fees To Complete The Services. 1. Summary Of Costs (annex F) 2. Breakdown Of Price Per Activity (annex G) 3. Breakdown Of Remuneration Per Activity (annex H) 4. Reimbursables Per Activity (annex I) 5. Miscellaneous Expenses (annex J) 6. Duly Signed Request For Proposal Vii. Evaluation Of Submitted Proposals 1. Method Of Evaluation: Quality-cost Based Evaluation • Rating And Ranking Of Participating Consulting Firms. Criteria For Evaluation Assigned Weight Technical Proposal 75% Financial Proposal 25% Total 100% • Technical Proposal Evaluation: Criteria For Technical Proposal Maximum Points Minimum Points I. Experience And Capability Of The Firm 20 8 A. Number Of Completed Contracts For Similar Projects Ii. Qualification Of The Personnel Proposed To Be Assigned To The Project 55 22 Project Manager/team Leader : Geotechnical Engineer 20 8 A. Experience And Capability B. Relevant Technical Trainings (seminars/certificates) C. Relevant Certifications And Professional Affiliations 10 5 4 2 5 2 Geodetic Engineer 15 6 A. Experience And Capability B. Relevant Technical Trainings (seminars/certificates) 10 5 4 2 Materials Engineer 10 4 A. Experience And Capability B. Relevant Technical Trainings (seminars/certificates) 5 5 2 2 Safety Officer Ii 10 4 A. Experience And Capability B. Relevant Technical Trainings (seminars/certificates) 5 5 2 2 Iii. Plan Of Approach And Methodology 25 10 A. Substance Of Proposal B. Completeness Of The Proposal C. Clarity Of Approach And Methodology 15 6 5 2 5 2 Grand Total 100 40 Minimum Points Required: 70 • Financial Proposal Evaluation A. The Consultant With The Lowest Price Gets 100 Points B. The Scores Of Other Consultants Will Be Computed Using The Formula: S = 100 X Fl / F The Bac Shall Recommend To The Head Of Procuring Entity The Single Rated Bid / Highest Rated Bid Based On The Combined Numerical Ratings Of The Technical And Financial Proposals. Viii. Key Personnel Qualification And Requirements The Following Key Personnel Shall Be Required To Carry Out The Consulting Services For The Project And Shall Have The Following Qualifications: Key Personnel No. Of Personnel Detailed Tasks/ Responsibilities Required Qualifications Team Leader (geotechnical Engineer) 1 · Overall Guidance, Direction, Supervision And Coordination Of Members Of The Team · Collection And Evaluation Of Geological Information On The Project Sites · Study And Determination Of Items And Method Of Soil Investigation And Laboratory Test · Bs In Civil Engineering; Ms Or Doctoral Degree Major In Geotechnical Engineering Is An Advantage; · Duly Licensed/ Registered Civil Engineer; · At Least 5-year Experience On Soil, Sub-surface And Geotechnical Investigation Study And Foundation Works. Geodetic Engineer 1 · Supervises And Conduct Surveys To Determine Exact Positions, Measurement Of Points, Elevations, Lines, Areas, Volumes, Contours, Or Other Features Of Land Surfaces. · Professionally Create The Plan / Lay-out Of The Property. · Bs In Geodetic Engineering; Ms Or Doctoral Degree Major In Geodetic Engineering Is An Advantage; · Duly Licensed/ Registered Geodetic Engineer; · At Least 3-year Experience On Topographical Surveys. Materials Engineer 1 · Assist The Team Leader In The Conduct Of Soil Exploration/ Investigation · Collection And Evaluation Of Geological Information On The Project Sites · Study And Determination Of Items And Method Of Soil Investigation And Laboratory Test · Perform Necessary Subsoil Investigations · Investigate The Physical Properties Of Materials To Facilitate The Design Of Structures. · Bs In Civil Engineering; Ms Or Doctoral Degree Is An Advantage; · Duly Licensed/ Registered Civil Engineer; · At Least 3-year Experience On Soil, Sub-surface And Geotechnical Investigation Study And Foundation Works. Safety Officer Ii 1 · Ensures Compliance With Occupational Health And Safety Guidelines, Conducts Risk Assessments, And Enforces Preventive Measures To Create A Safe Workplace. · Provides Measures Identifying Training And Drills, Evacuations Plans, Etc., To Deal With Emergencies, Fires And Accidents Including First-aid Arrangements · Bachelor’s Degree Holder In Any Field; · At Least 2-year Experience As Safety Officer Ii. · Must Have Completed The 40-hour Construction Occupational Safety And Health (cosh) Training Course (mandatory) Accredited By Dole A. Scope Of Works The Consultant/contractor Shall Provide All Labor, Instruments/ Equipment, Materials, Supplies, Vehicles And Bunkhouses, Etc., Necessary To Perform Satisfactorily The Sub-surface Soil Exploration And Land Survey Herein Required To Wit: A. Topographical Survey • Auxiliary Re-survey Of Existing Buildings And Structures To Determine The Precise Location Of The Proposed Site For Warehouse Construction. B. Geotechnical Investigation • Auxiliary Laboratory Testing • Soil Investigation And Preparation Report • Geotechnical Evaluation Report The Consultant/contractor Shall Be Held Solely Responsible For The Result Of This Boring/drilling Exploration And Other Activities Under This Terms Of Reference. Ix. Detailed Survey And Exploration Requirements / Specifications A. Field Works 1. Topographical Survey A. To Determine The Extent Of The Area To Be Developed And Position Of The Structure To Be Built. B. To Provide With Accurate Land Measurement And Give A Clear Indication Of How An Existing Site Is Arranged And To Determine The Precise Location, Access, Drainage Schemes And Best Orientation For The Site And Location Of The Proposed Establishment Of Nfa Modernized Warehouse In Support To Buffer Stocking Program Under The Masagana Agri Food Infrastructure Modernization (mafim) Projects. C. Auxiliary Re-survey Of Existing Building And Structures To Determine The Precise Location Of The Proposed Site For The Establishment Of Nfa Modernized Warehouse In Support To Buffer Stocking Program Under The Masagana Agri Food Infrastructure Modernization (mafim) Projects. 2. Geotechnical Investigation Drilling And Sampling 1. Location And Number Location, Number And Spacing, Minimum Depth Of Boring Should Be As To Project Category Requirements. The Boreholes Shall Be Set-out On The Following Locations: Description Location Number Of Boreholes Geotechnical Investigation And Topographical Survey Of Nfa Eastern Pangasinan Branch Office In Rosales, Pangasinan For The Establishment Of Nfa Modernized Warehouse In Support To Buffer Stocking Program Under The Masagana Agri Food Infrastructure Modernization (mafim) Projects Brgy. Carmay East, Rosales, Pangasinan 3 2. Depth Of Borings The Depth Of Boring Is 15.00 Meters Or Depending On Subsoil Conditions And Type Of Foundations. 3. Procedure In Sand, Clay And Slit Materials, The Boreholes Shall Be Advanced By The Wash Boring Method In Between Sampling Sections Using Side Discharged Chopping Bits. Whenever Necessary, N-size Casings Shall Be Utilized. The Washed Section Shall Be Cleaned Thoroughly Before Each Sampling Run Ensuring, However, That The Underlying Soil Is Not Disturbed. Sampling Shall Be Done At One Meter Interval From The River Bed To Hard Strata Using 50 Cm. Split Spoon Sampler. In A Soft Cohesive Layer, Disturbed Sample Using Thin Walled Tube Samplers Shall Be Obtained Hydraulically. Core Drilling Shall Be Carried Out By A Diamond Rotary Drill Method In Gravely On Rock Formation. Core Samples Shall Be Undertaken Wherever Solid Information Is Encountered. Cores Shall Be Placed In Core Boxes Arranged And Labeled In Accordance To Depth As Soon As These Are Extracted From The Boreholes. Drilling And Sampling Procedures Shall Comply In Accordance With Astm Standards. 4. Equipment A. Drilling Machine The Consultant/contractor Shall Utilized At Least Two (2) Drilling Machine And Set Them Up At The Project Site. The Drilling Machine Shall Be In Good Working Condition And Shall Be Of Such Capacity As To Maintain Satisfactory Progress Of Work. B. Bits The Consultant/contractor Shall Have An Ample Supply Of Different Types Of Bits To Adapt To Varying Conditions. Bottom Discharge And Stepped Bits Shall Also Be Available. C. Core Barrels Double Tube Swivel Type Core Barrels In Good Condition And Obtaining Maximum Core Recovery Shall Be Used. D. Casing The Consultant/contractor Shall, At His Own Expense And Responsibility, Provide Casings As Required To Ensure The Stability Of The Borehole Walls. The Casings Shall Be At Least Of N-size And Shall Be In Good Condition. After A Hole Has Been Finished The Casings Shall Be Retrieved. 5. Handling And Care Of Samples The Consultant/contractor Shall Provide All The Materials, Equipment And Labor Necessary For Preserving Samples. B. Laboratory Testing The Preparation Of Samples For Testing Shall Be Made In Accordance With Aashto. The Following Tests Shall Be Made On Samples Obtained From Boring, Drilling. 1. Standard Penetration Test The Test Shall Be Carried Out Through Ordinary Soil Encountered To The Depths Specified Above. Standard Penetration Test Shall Be Performed Using 5.0cm (2.0 In.) Outside Diameter Split Spoon Sampler, Driven By A 63.6 Kg (140 Lbs.) Hammer Falling 76.0 Cm (30 In.) At 1.50 Meter Interval Or Closer If Necessary. 2. Moisture-density Relation Of Soils This Test Method Determines The Relationship Between The Moisture Content And The Density Of Soils Compacted In A Mold. The Consultant/contractor Shall Conduct This Procedure According To Nd T 99 Or Nd T 180. 3. Bearing Capacity Test The Test Method Covers Estimation Of The Bearing Capacity Of Soil In Place By Means Of Field Loading Tests. This Test Method Can Be Used As Part Of A Procedure For Soil Investigation For Foundation Design. It Gives Information On The Soil Only To A Depth Equal To About Two Diameter Of The Bearing Plate And Takes Into Account Only Part Of The Effect Of Time. 4. Sieve Analysis The Consultant/contractor Shall Conduct This Test In Accordance With Aashto T 27 And Materials Finer Than No. 200 (75 Μm) In Accordance With Aashto T 11. The Procedure Combines The Two Test Methods. Sieve Analysis Determines The Graduation Or Distribution Of Aggregate Particles Within A Given Sample In Order To Determine Compliance With Design And Production Standards. Accurate Determination Of Materials Smaller Than No. 200 (75 Μm) Cannot Be Made With Aashto T 27 Alone. If Qualifying These Materials Is Required, It Is Recommended That Aashto T 27 Be Usedin Conjunction With Aashto T 11. Following Aashto T 11, The Sample Is Washed Through A No. 200 (75 Μm) Sieve. The Number Of Materials Passing This Sieve Is Determined By Comparing Dry Sample Masses Before And After The Washing Process. This Procedure Covers Sieve Analysis In Accordance With Aashto T 27 And Materials Finer Than No. 200 (75 Μm) In Accordance With Aashto T 11. The Procedure Includes Two Method Choices, A And B. 5. Liquid Limit Liquid Limit Test Shall Be Performed On Materials Passing The 0.425mm (#40) Sieve. Aashto T 89 & T 90. There Are Two Methods Approved By Aashto, Any Of The Two Methods Can Be Used By The Consultant/contractor. Blow Count Must Be Within 22-28 Blows. Liquid Limit Is A Calculation Based On Moisture Content And Number Of Blows To Closure. 6. Soil Classification This Standard Classifies Soil From Any Geographic Location Into Categories Representing The Results Of Prescribed Laboratory Tests To Determine The Particle Size Characteristics, The Liquid Limit, And The Plasticity Index. There Should Be Assigned Group Name And Symbol(s) Along With The Descriptive Information. Practice Can Be Used To Describe A Soil To Aid In The Evaluation Of Its Significant Properties For Engineering Use. Engineering Behavior Of The Soils Must Be Seen. C. Soil Investigation And Preparation Of Report The Soil Investigation Report Must Be Done By An Accredited Geotechnical Engineer. D. Plans, Evalauation Report And Recommendations 1. Topographical And Site Development Plan The Consultant/contractor Shall Prepare Recommendations And Present To Nfa Technical Personnel For Evaluation And In Preparation For Submission Of Site Development Plan For The Establishment Of Masagana Agri-food Infrastructure Modernization (mafim). 2. Geotechnical And Evaluation Report The Consultant / Contractor Shall Prepare The Geotechnical Report & Analysis In Three (3) Bound Copies And Its Electronic Copy Stored In Usb To Be Submitted To Nfa Eastern Pangasinan Branch Office Within Fourteen (14) Calendar Days Upon Receipt Of The Notice To Proceed. The Final Report Shall Not Be Limited To The Following: A. Field Investigation And Methodology B. Borehole Drilling And Sampling C. Laboratory Testing D. Final Boring Logs (bl) E. Final Laboratory Test Results (fltr) F. Borehole Location Plan With Coordinates (geotagged) G. Soil Profile Along Structures Showing Boring/drilling Logs H. Soil Liquefaction Investigation Report I. Soil Bearing Capacity J. Detailed Discussion Of The Result Of Geological/ Geotechnical Investigation And Laboratory Testing K. Recommendations If Called For Such As Type Of Measure/structure Of Work L. Elevation Of Normal Ground Level M. Elevation Of Water Table E. Other Data To Be Submitted 1. Boring Logs A. Job, Boring, Hole Number, Date, Time, Boring/drilling, Foreman, Supervisor B. Weather Condition C. Depth Of Boring At Start Of Day D. Water Level In Casing At Start Of Day E. Method Of Penetration And Flushing System F. Description Of Soil Strata Encountered G. Depth Of Soil Boundaries H. Size, Type And Depth Of Samples And Sample Number I. Type And Depth Of In-situ Tests J. Standard Penetration Test Resistance, “n’’ Value K. Recovery Ratios Of Samples L. Detailed Notes On Boring/drilling Procedure, Casing Sizes And Resistance To Driving, Description Of Wash Water Or Spoil From Boring/drilling Tools M. Depth Of Boring At The End Of The Day N. Other Relevant Information Such Rqd, Percent Core Recovery, Angle Of Friction Etc. 2. Photographs Photographs Showing The Borehole Drilling And Sampling At Each Proposed Sites Shall Be Taken By The Consultant/contractor And Incorporated In The Report. Photographs Shall Be Taken Each Borehole Location Depicting The Following: A. Geotagged Location Of Boring Logs B. Equipment Used C. Core Drilling Operation D. Water Level Measurements E. Performance Of Spt And Shelby Tube Sampling F. All Cores In The Core Boxes, Spt And Shelby Tube Samples G. Date Photographs Was Taken X. Performance Security 1. To Guarantee The Faithful Performance By The Winning Bidder Of Its Obligations Under The Contract, It Shall Post A Performance Security Prior To The Signing Of The Contract. 2. The Performance Security Shall Be In An Amount Equal To A Percentage Of The Total Contract Price In Accordance With The Following Schedule: Form Of Performance Security Amount Of Performance Security (not Less Than The Required Percentage Of The Total Contract Price) A. Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank Five Percent (5%) B. Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. C. Surety Bond Callable On Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Thirty Percent (30%) 3. The Performance Security Shall Remain Valid Until The Issuance Of Certificate Of Final Acceptance By The Nfa Eastern Pangasinan Branch Office. Xi. Payment Procedure All Payments Shall Be Made At Nfa Eastern Pangasinan Branch Office Subject To The Usual Accounting And Auditing Rules And Regulations And In Accordance With Ra 9184. The Nfa Shall Pay The Consultant/contractor Upon The Submission Of Documents As Required Under Coa Circular 2012-001 Dated June 14, 2012 And Inspection Report By The Inspection Committee. Cherry Ann P. Soriano Supervising Grains Officer / Bpc Chairperson Conforme: Printed Name & Signature Of Contractor/authorized Representative Date