NATIONAL FOOD AUTHORITY EASTERN PANGASINAN PROVINCIAL OFFI Tender

Description Terms And Conditions Supply, Delivery And Installation Of Modular Tables Of Nfa Eastern Pangasinan Branch Office A. Project Description The Project Is A Negotiated Procurement Under Section 53.9: Small Value Procurement For The Supply, Delivery And Installation Of Modular Table Of Nfa Eastern Pangasinan Branch Office. Approved Budget Of The Contract/project Cost: The Approved Budget For The Contract Amounting To P846,000.00 Is Included In The Approved 2023 Capital Outlay Fund With Asa No. 2023-cof-agsd-gsd-i-019 Dated November 23, 2023. Contract Duration: 45 Calendar Days B. Eligibility Requirements 1) Documentary Requirements A Certified Photocopy Of The Following Must Be Submitted Together With The Financial Bid Forms In A Sealed Envelope: I. A. Philgeps Registration Number And 2023 Mayor’s Permit; Or B. Philgeps Certificate Of Registration (platinum Membership); Ii. Duly Notarized Special Power Of Attorney (spa) For Authorized Representative If Individual/sole Proprietorship, Or A Partnership Resolution If Partnership Or A Board Resolution If Corporation Or Cooperative. Iii. Terms And Conditions Duly Conformed To By The Offeror ; Iv. A. 2022 Annual Income Tax Return Filed And Paid Thru The Bir E-fps Filing Facilities; Or B. 3rd Quarter Income Tax Return For 2023 Filed And Paid Thru The Bir E-fps Filing Facilities. V. Original Duly Notarized Omnibus Sworn Statement (oss); And If Applicable, Duly Signed Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative. Vi. Completed Projects Within The Last 3 Years A. Contract Agreement B. Certificate Of Completion / Any Document As Proof Of The Completion Of The Project C. Qualified Bidder A Prospective Bidder Must Be Engaged In The Appliance, Furniture Or Fixtures Retail/ Maker. Bidders Should Have Completed Within The Last 3 Years From The Date Of Submission And Receipt Of Bids Contract Similar To The Project. D. Technical Specifications Item/specification Quantity Unit Cost Approved Budget For The Contract/ Total Cost (incl. Of Vat) Modular Tables Worktop: 25mm Thick, Medium-density Fiber (mdf) Board / Particle Board, High-pressure Laminate Finish With Pre-glued Flat Polyvinyl Edge Band With Heavy Duty Bracket Supports. Partition: L-shape, 1400mm (total Height From Floor), Powder Coated Aluminum Profile Frame; • Part A: 350mm High, 6mm Thick, Single, Clear Glass Panels (top Portion); • Part B: 300mm High Tack Board; Minimum Of 50mm Thick Composed Of 2 - 3/4” Mdf Board / Marine Plywood, Topped With 3.17mm Thick Foam In Tacked-on Fabric(inside Part), Laminated Finish (outside Part) In Powder Coated Aluminum Profile Frame; • Part C: 750mm High, Minimum Of 50mm Thick Composed Of 2 - 3/4” Mdf Board / Marine Plywood, High-pressure Laminate Finish In Powder Coated Aluminum Profile Frame, And Powder Coated Aluminum Ducting Panel (for Electrical Requirement). Accessories: • Built-in Keyboard Drawer With Same Materials As The Table; • Grommet @ Middle Corner Of The Table Top; • One (1) Unit Built-in 3-gang Convenience Outlet With Ground (see Attached Drawings) Type A (15 Units) Type B (5 Units) Type C (4 Units) ₱33,424.30 ₱38,547.50 ₱34,950.50 ₱501,364.50 ₱192,737.50 ₱139,802.00 Modular Type Partition Total Height = 1500mm From Floor, Length = 3000mm Powder Coated Aluminum Profile Frame • Part A: (lower: H=1200mm, Minimum Of 55mm Thick, Composed Of 2 - 3/4” Mdf Board / Marine Plywood, High Pressure Laminate Finish In Powder Coated Aluminum Profile Frame; • Part B: (upper): H=300mm, 6mm Thick, Single-clear Glass Panels; • Heavy Duty And Movable Supports. 1 Unit ₱12,096.00 ₱12,096.00 Total ₱846,000.00 E. Delivery And Documents A. Obligations Of The Supplier Delivery A. Shall Deliver And Install The Modular Tables Within Forty-five (45) Calendar Days Upon Receipt Of The Notice To Proceed/purchase Order. B. Place Of Delivery And Installation Shall Be At National Food Authority, Eastern Pangasinan Branch Office, Binalonan, Pangasinan. C. The Supplier Shall Deliver And Shall Be Covered By A Charge/sales Invoice And Delivery Receipts. D. The Supplier Shall Deliver The Items Properly And Coordinate With The Concerned Personnel As To The Date And Time Of Delivery. E. The Supplier May Personally Or Through His Authorized Representative, Witness The Inspection To Be Conducted By The Nfa Property Inspection Committee Together With Nfa Supply Officer In The Presence Of Coa Representative. The Result Of Inspection Shall Be Binding Upon The Supplier Should The Latter Opt Not To Be Present. F. Failure To Deliver The Items On The Specified Delivery Period For Any Cause Not Attributable To Nfa Shall Make The Supplier Liable To A Penalty. G. All Expenses, Losses And Damages Which May Be Incurred While The Items For Delivery Are In Transit Shall Be Borne By The Supplier. 1. Replacement Of Rejects/bad Orders A. All Rejected Items Shall Remain With The Nfa Until The Delivery Of The Replacements Within Seven (7) Calendar Day After Receipt Of Notice Of Rejection. B. Expenses Incurred In The Delivery Of Replacement Shall Be Borne By The Supplier. 2. Billing Supplier Shall Bill Nfa Upon Delivery Completion, Acceptance And Inspection Of The Office Furniture And Fixture, And After The Complete Submission Of The Required Documents As Mentioned In Item B.5. 3. Warranty The Supplier Shall Issue A Certificate Of Warranty Of One (1) Year After Acceptance By Nfa Of The Delivered Goods, In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of One (1) Year, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Is Either In 5% Retention Money Or A Special Bank Guarantee Equivalent To 5% Of The Contract Price. The Said Amount Shall Only Be Released After The Lapse Of The Warranty Period Provided However, That All The Conditions Imposed Under This Contract Have Been Fully Met. The Nfa Shall Promptly Notify The Contractor In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Contractor Shall Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Nfa. B. Obligations Of The Nfa 1. Shall Issue Purchase Order, Notice Of Award, And Notice To Proceed Indicating Therein Items Needed, Delivery Period And Place Of Delivery. 2. Shall Conduct Inspection Of The Delivered Office Furniture And Fixture As To The Required Specification, In The Presence Of The Supplier Or Authorized Representative By The Inspection Committee With The Presence Of The Coa Representative As Observer. The Result Of Which Shall Be Binding Upon The Supplier Should The Latter Opt Not To Be Present. The Technical Inspection Committee Is Composed Of The Following: Chairman : Goldwin T. De Leon – Pest Control Officer Members : Engr. Rufino C. Bedonia – Engineer Ii Rochelle C. Velasquez – Mpo Iii 3. The Nfa Property Inspection Committee Shall Issue An Inspection And Acceptance Report For The Supply And Delivery Of Materials And Labor For The Installation Of The Modular Tables In Accordance With The Nfa Specifications. 4. Should There Be Defects, Nfa Shall Notify The Supplier Immediately On The Occurrence And Reasons For Rejects And Advise The Same For The Replacement Within Seven (7) Calendar Days From The Receipt Of The Notice Of Rejection. Failure To Replace The Specified Rejected Item Within Delivery Period For Any Cause Not Attributable To Nfa Shall Make The Supplier Liable To Liquidated Damages As Specified Under Item I. 5. The Nfa Shall Pay The Supplier Upon Presentation Of The Following Documents: A. Delivery Receipt/charge Invoice (original Copy) B. Purchase Order (original Copy) C. Notice Of Award (photocopy) D. Notice To Proceed (photocopy) E. Certificate Of Inspection By The Nfa (original Copy) F. Certificate Of Completion (original Copy) G. Certificate Of Acceptance (original Copy) Cheque Payment Shall Be Made Within Fifteen (15) Working Days Upon Submission Of Complete Documents As Enumerated In Above Subject To Usual Nfa Accounting And Auditing Rules And Regulations. F. Penalties Failure Of The Supplier To Complete The Delivery Of The Office Furniture And Fixture Within The Specified Period Of Time For Any Cause Not Attributable To Nfa Shall Make The Contactor Liable To Pay A Liquidated Damages Which Shall Be At Least Equal To 1/10 Of 1% Of The Cost Of The Unperformed Portion For Every Day Of Delay. Once Cumulative Amount Of Liquidated Damages Reached Ten Percent (10%) Of The Amount Of The Contract, The Contract Shall Be Rescinded Without Prejudice To Other Courses Of Action And Remedies Open To It. This Is In Accordance With Section 68 Of Ra 9184. G. Special Provisions It Is Mutually And Expressly Agreed Upon By Both Contracting Parties That No Charge Adjustment, Increase Or Alteration Shall Be Made In The Original Amount Of The Agreed Price Because Of Any Fluctuations Or Increase In The Cost Of Material / Labor And For Any Other Causes Whatsoever During The Effectivity Of The Contract. H. Breaking Of Tie In Case Of A Tie In The Lowest Calculated Bid (lcb) Between Two Bidders, This Shall Be Resolved Through Toss Coin. In Case Of Multiple Ties, It Shall Be Resolved Through Draw Lots. I. Reservation Clause The National Food Authority Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Frederick B. Dulay Assistant Branch Manager Conforme: _________________________ Supplier Name And Signature Date: _________________________ Prepared By: Technical Working Group (twg) Hyacinth V. Nayona Thea Faye R. Bautista Accounts Analyst Accounts Analyst Recommending Approval: Branch Procurement Committee (bpc) Julie C. Garcia Harold Ryan F. Espiritu Administrative Officer V Engineer Iii Garry Paul F. Cortez Frederick B. Dulay Acting Bsqao Assistant Branch Manager Chairperson Approved: Rodolfo W. Corpuz Branch Manager Hope