National Bureau Of Investigation Tender

Description Request For Quotation ______________________________ Rfq No. 2024-05-008 Pr No. 2024-05-640 Date: May 16, 2024 Name Of Company: ________________________________________________________________ Address: _________________________________________________________________ Name Of Hotel/establishment: _____________________________________________________ Address: _________________________________________________________________________ The National Bureau Of Investigation (nbi) Through Its Special Bids And Awards Committee, Undertakes The Alternative Mode Of Procurement In Accordance With Section 53.10 Of The Implementing Rules And Regulations Of Republic Act No. 9184, Hereby Invites All Interested Suppliers/distributors To Quote Their Lowest Price On The Items Listed Below, Subject To The Conditions Stated Herein: Name Of The Project: Lease Of Venue With Meals And Accommodation For The Nbi Mid-year Assessment And Catch-up Planning For Fy2024 Date: May 29 To 31, 2024 Approved Budget For The Contract: One Million Eight Hundred Fourteen Thousand Two Hundred Ninety Five Pesos Only (₱1,814,295.00) Terms Of Reference: Please See Attached Lessors Of Known Qualifications Are Invited To Submit Their Sealed Quotations/proposals Manually, Signed By Them Or Their Authorized Representative, Not Later Than 21 May 2024, 09:30 A.m. At The National Bureau Of Investigation, 3rd Floor Pms/sbac Office V-tech Tower G. Araneta Corner Maria Clara Street, Quezon City Subject To The Terms And Conditions Provided In This Rfq. The Following Documentary Requirements Are Required To Be Submitted: 1. Philgeps Registration Number; 2. Latest Income/business Tax Return; 3. Current Mayor’s/business Permit Or Similar Documents; 4. Duly Accomplished Request For Quotation And Financial Offer; And 5. Statement Of Compliance With The Technical Specifications. For Any Clarification, You May Contact Us At Email Address Nbibacsec@gmail.com Or At Telephone No. 8523-2441. Atty. Antonio M. Pagatpat Chairperson, Special Bids And Awards Committee Technical Specifications: Instructions: 1 Accomplish This Rfq Correctly And Accurately. 2 Do Not Alter The Contents Of This Form In Any Way. 3 Technical Specification With Asterisks (*) Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 4 Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Project Title: Lease Of Venue With Meals And Accommodation For The Nbi Mid-year Assessment And Catch-up Planning For Fy 2024 After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Technical Specifications: Yes No Remarks I. Availability 1 Date: May 29-31, 2024 (3 Days 2 Nights)* Ii. Location And Site Condition Yes No Remarks 1 Within Clark Pampanga 2 At Least Fifty (50) Free Parking Space Reserved Within Or Near Venue* Iii. Neighborhood Data Yes No Remarks 1 Proper Waste Management System Such As Regular Garbage Collection And With Sanitary Permit For Appropriate Authority 2 Proximity To Police And Fire Stations 3 Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue Yes No Remarks 1 Structural Condition Yes No Remarks The Foundation Is Made Of Concrete And Structural Steel Materials Or Combinations Of Both.* 2 Functionality Yes No Remarks I. Conference Room A. Available One (1) Conference Room* B. Classroom Type Table Set-up For At Least 171 Participants* C. No Obstructing Pillars D. Amenities Include: - Secretariat's Table (for 6 Pax)* - Lecturer's / Facilitator's Table (for 2 Pax)* - Microphone, At Least Three (3) Units* - Projector Screen And Table For Lcd Projector* - Sufficient Airconditioning* - Free Pads, Pencils And Candies - Free And Steady Wi-fi Connection* - Inclusive Of Electricity Charges For Use Of Laptops, Projector And Other Equipment* E. Audible/operational Sound System* 3 Facilities: Yes No Remarks I. Continuous Water Supply And Accessible Comfort Rooms* Ii. Compliance With The Standards Provided By The Building Code Of The Philippines* Iii. At Least One (1) Operational Elevator (24/7)* Iv. Accessible Emergency Exit And Alarm, And Standby Fire Extinguisher Or Automatic Sprinkler* V. Available Telephone And/or Internet Connection Within The Premises Of The Building* 4 Other Requirements: Yes No Remarks I. Provision Of Janitorial And Maintenance Services* Ii. Ambience Promotes Learning Iii. Adequate Security Service (24/7)* 5 Catering Services Yes No Remarks I. Buffet Meals Is Located Inside The Conference Room/events Venue And/or Outside Of, But Near The Conference Room/events Venue Ii. Meals For 171 Participants For A 3 Days 2 Nights Stay Composed Of The Ff: May 29, 2024* A. Buffet Lunch* - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * B. Pm Snacks* - Pastry, Soup Or Sandwich Of Different Variety* - Drinks (free Flowing Coffee Or Tea)* B. Buffet Dinner* - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * May 30, 2024* A. Am Snacks* - Pastry, Soup Or Sandwich Of Different Variety* - Drinks (free Flowing Coffee Or Tea)* B. Buffet Lunch* - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * C. Pm Snacks* - Pastry, Soup Or Sandwich Of Different Variety* - Drinks (free Flowing Coffee Or Tea)* D. Buffet Dinner - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * May 31, 2024* A. Am Snacks* - Pastry, Soup Or Sandwich Of Different Variety* - Drinks (free Flowing Coffee Or Tea)* B. Buffet Lunch * - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * Iii. Provision Of Free Freely-flowing Coffee And Tea* 6 Room Accommodation Yes No Remarks I. Three (3) Twin Sharing Occupancy Room For 1 Night With Breakfast* (may 28, 2024)* Ii. Eighty (80) Twin Sharing Occupancy Room For 2 Nights With Breakfast* (may 29 & 30, 2024)* Iii. Eleven (11) Single Occupancy Room For 2 Nights With Breakfast* (may 29 & 30, 2024)* V. Client's Satisfactory Rating Based On Online Hotel Reviews Terms Of Payment: Payment Shall Be Made Through Land Bank's Lddap-ada/bank Transfer Facility, Within Thirty (30) Days After Submission Of Billing And User Acceptance Of The Product. Bank Transfer Fee Shall Be Charged Against The Creditor's Account. Payment Details: Banking Institution: Account Number: Account Name: Branch: _______________________________________ Signature Over Printed Name _______________________________________ Designation _______________________________________ Office Telephone No. / Mobile Telephone No. _______________________________________ Email Address/es   Financial Offer Please Quote Your Best Offer For The Items Below. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Total Quotation, And Does Not Reflect The Guaranteed Price. The Final Number Of Participants Shall Be Confirmed At Least Five (5) Days Prior To The Scheduled Function Date, Which Shall Be The Basis For The Contract Price. Please Do Not Leave Any Blank Items. Indicate “0” If Item Is Being Offered For Free. Lease Of Venue With Meals And Accommodations For The Conduct Of Nbi Mid Year Assessment And Catch-up Planning For Fy 2024 Approved Budget For The Contract (abc): One Million Eight Hundred Fourteen Thousand Two Hundred Ninety-five Pesos (₱1,814,295.00) Offered Quotations: Item A1 Please Fill In Your Offered Rate (php) B1 Maximum Number Of Pax C1 Maximum Number Of Meals A1 X B1 X C1 Subtotal Functionality: Function Room: (name Of Function Room) N/a Meals – Am Snacks 171pax 2 Meals – Buffet Lunch 171pax 3 Meals – Pm Snacks 171 Pax 2 Meals- Buffet Dinner 171 Pax 2 Accommodations: 1. Three (3) Twin Sharing Room Occupancy For 1 Night With Breakfast Included (may 28, 2024) (name Of Twin Sharing Room) 3 Rooms 1 Night 2. Eighty (80) Twin Sharing Room Occupancy For Participants For 2 Nights With Breakfast Included (may 29 & 30, 2024) (name Of Twin Sharing Room) 80 Rooms 2 Nights 3. Eleven (11) Vip Single Room For 2 Nights With Breakfast Included (may 29 & 30, 2024) (name Of Vip Room) 11 Rooms 2 Nights Total Offered Quotation ______________________________________ Signature Over Printed Name _______________________________________ Designation _______________________________________ Office Telephone No. / Mobile Telephone No. _______________________________________ Email Address/es   Table Of Rating Factors For Lease Of Venue With Meals And Accommodation For The Nbi Mid-year Assessment And Catch-up Planning Fy 2024 Rating Factors Weight (%) Rating I Availability 100 - Date: May 29-31, 2024 (3 Days, 2 Nights) Ii. Location And Site Condition Within Clark, Pampanga 50 At Least Fifty (50) Free Parking Space Reserved Within Or Near Venue* 50 100 - Iii. Neighborhood Data Proper Waste Management System Such As Regular Garbage Collection And With Sanitary Permit For Appropriate Authority 40 Proximity To Police And Fire Stations 30 Proximity To Banks, Postal, And Telecommunications Service Provider 30 100 - Iv. Venue Structural Condition 10 - The Foundation Is Made Of Concrete And Structural Steel Materials Or Combinations Of Both. * Functionality 20 - Conference Room / Events Venue A. Available One (1) Conference Room/events Venue B. Classroom Type Table Set-up For At Least 171 Participants C. No Obstructing Pillars D. Amenities Include: - Secretariat's Table W/ Chairs (for 6 Pax) - Lecturer's/facilitator's Table (for 2 Pax) - Microphone, At Least Three (3) Units - Projector Screen And Table For Lcd Projector - Sufficient Air Conditioning - Free And Steady Wi-fi Connection - Inclusive Of Electricity Charges For Use Of Laptops, Projector And Other Equipment E. Audible/operational Sound System Facilities: 10 - Continuous Water Supply And Accessible Comfort Rooms* Compliance With The Standards Provided By The Building Code Of The Philippines* At Least One (1) Operational Elevator (24/7) Accessible Emergency Exit And Alarm, And Standby Fire Extinguisher Or Automatic Sprinkler* Available Telephone And/or Internet Connection Within The Premises Of The Building* Other Requirements: 10 - Provision Of Janitorial And Maintenance Services* Ambience Promotes Learning Adequate Security Service (24/7) * Catering Services 25 - Buffet Meals Is Located Inside The Conference Room/events Venue And/or Outside Of, But Near The Conference Room/events Venue Meals For 171 Participants For A 3 Days 2 Nights Stay Composed Of The Following: May 29, 2024 1. Buffet Lunch - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * 2. Pm Snack - Pastry, Soup Or Sandwich Of Different Variety - Drinks (free Flowing Coffee Or Tea)* 3. Buffet Dinner - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * May 30, 2024 1. Am Snack - Pastry, Soup Or Sandwich Of Different Variety - Drinks (free Flowing Coffee Or Tea)* 2. Buffet Lunch - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * 3. Pm Snack - Pastry, Soup Or Sandwich Of Different Variety - Drinks (free Flowing Coffee Or Tea)* 4. Buffet Dinner - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * May 31, 2024 1. Am Snack - Pastry, Soup Or Sandwich Of Different Variety - Drinks (free Flowing Coffee Or Tea)* 2. Buffet Lunch - Salad/soup* - Main Courses Three (3) Variants Of Meat/fish* - Vegetables* - Rice* - Desserts* - Drinks (free Flowing Coffee And At Least One Round Of Iced Tea/juice For Lunch) * Room Accommodation 25 - Three (3) Twin Sharing Occupancy Room For 1 Night With Breakfast* (may 28, 2024)* Eighty (80) Twin Sharing Occupancy Room For 2 Nights With Breakfast * (may 29 & 30, 2024)* Eleven (11) Single Occupancy Room For 2 Nights With Breakfast* (may 29 & 30, 2024)* 100 - I. Availability X (.3) - Ii. Location And Site Condition X (.1) - Iii. Neighborhood Data X (.1) - Iv. Venue X (.5) - Factor Value - Note: Passing Rate Is 80% Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties, And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 7. The Item/s Shall Be Delivered On The Date/s Indicated In The Technical Specification. 8. The National Bureau Of Investigation Shall Confirm The Final Number Of The Rooms And Participants At Least Five (5) Days Prior To The Scheduled Function Date. This Shall Be The Basis For The Contract Price. 9. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The National Bureau Of Investigation Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 10. The Submitted Quotation Shall Provide A 10% Allowance For The Scheduled Meals As Per The Final Number Of Participants In Each Function For The Increase In Attendance. If The Actual Attendance Exceeds The 1% Allowance, Additional Persons Shall Be Charged The Same As Quoted. 11. The Charge For The Additional Persons Shall Be Contained In Amendment To Contract. 12. The National Bureau Of Investigation Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 13. The National Bureau Of Investigation Shall Prefer Send Bill Arrangements For Payment.