Municipality Of Tuba, Benguet Tender

Description Invitation To Bid For The Venue/accommodation/facilities/ Food/facilitators & Transportation For The Annual Team Building For The Municipal Officials And Employees Project Id No. 2025-02-014 1. The Municipality Of Tuba, Through The Annual Budget Cy 2025 For The Contract Approved By The Sangguniang Bayan Intends To Apply The Sum Of One Million Seven Hundred Fifty Thousand Pesos (php1,750,000.00) For The Invitation To Bid For The Venue/accommodation/ Facilities/food/facilitators & Transportation For The Annual Team Building For The Municipal Officials And Employees With Project Id No.: 2025-02-014 Being The Abc To Payments Under The Contract For Lot. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Bid Opening. Specification: Item No. Unit Item And Description/specifications Qty Unit Cost Total Cost 1 Lot A. Venue/accommodation/facilities/food/ Facilitators & Transportation 172 1,750,000.00 Specifications I. Availability - Venue Must Be Available On May 21-23, 2025 And May 28-30, 2025; There Must Be 3 Available Rooms Upon Arrival Purposely For Senior Citizen Participants Ii. Location And Site Condition - Located Within Luzon Area - With Available Swimming Pool Or Waterpark Or Beach For Water Activities And Recreation Iii. Neighborhood Data - Must Have Business Permit And The Facilities Are Properly Maintained - Accessible To Police And Fire Station, Banking, Restaurant And Hospital Facilities Iv. Venue 1. Structural Condition – Must Be In Good And Well-maintained Building Facilities And Parking Space For At Least 8 Vans & 1 Pick-up Vehicles 2. Functionality: A. Conference/function Room • One (1) Air-conditioned Conference/ Function Room That Can Accommodate The Participants During Regular Meals, Opening And Closing Activity, Indoor Team Building Activities And Can Be Used As Holding Area And Available From 8;00 Am To 11:00 Pm For The Whole Duration Of The Activity; • With Good Lighting And Well Ventilated Rooms • Provision Of The Following:  Tables And Chairs Set-up  Sound/audio System  Widescreen And Lcd Projector  Unlimited Wifi Internet Connections  At Least 3 Microphones  Free Flowing Brewed Coffee And/ Or Tea During The Whole Duration Of The Activities  Water Station And Disposable Cups For The Whole Duration Of The Activities  Tarpaulin B. Team Building Activity Venue/facilities • Open Space/field Conducive For Outdoor Team Building Activities Enough To Accommodate 86 Pax Per Batch And For The Set-up Of Team Building Stations • Clean And Safe For The Participants And Facilitators V. Room Accommodation (for 3 Days And 2 Nights Per Batch) • Air-conditioned Room Enough To Accommodate 86 Pax Per Batch With Single, Double Sharing, Triple Sharing And/or Quadruple Sharing Occupancy • Nearby The Team Building Activity Area • With Private Toilet And Bath Room • With Complete Toiletries • With Complete Beddings • Complementary Bottled Drinking Water To Be Replenished Daily • Preferably Within One (1) Building/facility, If Not Possible, In More Than One (1) Building/location But Nearby For Easy Communication And Contact • Free Access To All Hotel/resort Recreational Facilities • Room Type:  Single Occupancy  Double Occupancy  Triple Sharing  Quadruple Sharing Vi. Food Services A. First Day (86 Pax/batch) • Lunch (assisted Buffet To Be Served At 12:00 Nn Onwards Or Upon Arrival Of The Participants)  Combination Of 2 Meats, 1 Fish, 1 Vegetable, Unlimited Rice, Plus Dessert And Bottled Water • Pm Snacks – 3:00 Pm  Products Produced In The Locality Except Cookies And A Choice Of Bottled Water Or Juice • Dinner (assisted Buffet To Be Served At 7:00 Pm)  Combination Of 2 Meats, 1 Fish, 1 Vegetable, Unlimited Rice, Plus Dessert And Bottled Water B. Second Day (86 Pax/batch) • Breakfast (assisted Buffet To Be Served At 6:30 Am)  Breakfast Menu Of The Venue, With Dessert And A Choice Of Water Or Juice • Am Snacks To Be Served At 9:30 Am  Products Produced In The Locality Except Cookies, Plus Bottled Water • Lunch (assisted Buffet To Be Served At 12:00 Nn)  Combination Of 2 Meats, 1 Fish, 1 Vegetable, Unlimited Rice, Plus Dessert And Juice • Pm Snacks To Be Served At 3:00 Pm  Products Produced In The Locality Except Cookies, And A Choice Of Bottled Water Or Juice C. Third Day (86 Pax/batch) • Breakfast (assisted Buffet To Be Served At 7:00 Am)  Breakfast Menu Of The Venue, With Dessert And A Choice Of Water Or Juice • Am Snacks To Be Served At 9:00 Am  Products Produced In The Locality Except Cookies, And A Choice Of Bottled Water Or Ice Tea • Lunch (assisted Buffet To Be Served At 12:00 Nn)  Combination Of 2 Meats, 1 Fish, 1 Vegetable, Unlimited Rice, Plus Dessert And A Choice Of Water Or Juice Note: Special Request Of Food For Cancer Patient Participants (if Any) Shall Be Considered By The Service Provider. Vii. Facilitators The Facilitators Must Possess The Following Characteristics:  Must Be Knowledgeable And Capable Of Handling Group Activities With 3 Teams Per Batch, Composed Of At Least 28 Individuals Per Team  Effective Communication Skills  Open To Change  Keen Observation Skills  Demonstrates Unwavering Positivity  Authentic  Maintains Constant Neutrality  Energetic Personality  Promotes Constructive Feedback Inclusions:  Character Focused Team Building Program  Program Host  Game Master  Logistics  Sde Avp  Raw Photos  Materials For All The Activities  Certificates For Special Awards Vi. Transportation  Van Or Bus To Transport The 172 Pax For 2 Batches Or 86 Participants/batch From Baguio City To The Venue And Vise Versa  Must Be In Good Condition And Fit For Long Travel  With Air Condition  Toll Fees Included Total 1,750,000.00 3. The Municipality Of Tuba Now Invites Bids For The Above Procurement Project. Delivery Of The Goods/services Is Required On May 21-23, 2025 And May 28-30, 2025. Bidders Should Have Completed, Within Two (2) Years Upon The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 5. Prospective Bidders May Obtain Further Information From The Municipality Of Tuba And Inspect The Bidding Documents At The Address Given Below During Office Hours (8:00 Am To 5:00 Pm, Monday To Friday Except Holidays). 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On February 11, 2025 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees (official Receipt And Order Of Payment). 7. The Municipality Of Tuba Through The Bac Will Hold A Pre-bid Conference On February 19, 2025 At Bac Office, Municipal Hall, Poblacion, Tuba, Benguet At 9:00 Am. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission On Or Before March 5, 2025 At 8:30 Am. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On March 5, 2025 At 9:00 A.m. At The Given Address Below At The Municipal Bids And Awards Committee Office, Municipal Building, Poblacion, Tuba, Benguet. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. In Case There Will Be A Tie Between Bidders All Those Who Have Passed Post-qualification And Offered The Same Financial Bid Price, A Tie-breaking Method Through “draw Lots” Will Be Used To Determine The Winning Bidder. 12. The Municipality Of Tuba Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 35.6 And 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 13. Failure To Sign Each And Every Page Of The Bid Form, Including The Attached Schedule Of Prices Shall Be A Ground For The Rejection Of Bid. 14. For Further Information, Please Refer To: Arlene D. Bangit, Edith G. Labbot, Venus P. Rimando, Kevin B. Yaris, Jennylyn T. Wakat And Helen M. Kimpa-oy At The Municipal Hall, Poblacion, Tuba, Benguet From 8:00 Am To 5:00 Pm Only, Mondays To Fridays At Tel No. (074) 442-1267 And E-mail At Bac_lgutuba2020@yahoo.com. However, Any Queries Relative To The Contents Of The Bid Documents And The Project Requirements Can Only Be Made By Bidders Who Purchased The Bid Documents Not Later Than Ten (10) Days Prior To The Submission And Opening Of Bids And Have Viewed And Ordered Through Our Posting At Philgeps. 15. You May Visit The Following Website For Downloading Of Bidding Documents: Tuba.gov.ph Date Of Posting: February 11, 2025 – March 5, 2025 Janet V. Mariano Bac Chairperson