Municipality Of Pototan, Iloilo Tender

Description Republic Of The Philippines Province Of Iloilo Municipality Of Pototan Bids And Awards Committee Tel No. (033) 321-2596 Email Address: Bacsecpototan20@gmail.com Date: Rfq No.: G2025-01-006 (np-sv) Company/business Name: Address: Business/mayor’s Permit: Tin: Philgeps Registration Number (required): The Municipality Of Pototan, Through Its Bids And Awards Committee (bac), Intends To Procure The Supply And Delivery Of Office Supplies For Used Of Comelec For May 12,2025 National And Location Election, Through 52.1(b) – (shopping For Ordinary Office Supplies And Equipment) Under 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Please Submit Your Proposal For The Item/s Described And Required Herein, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq). Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative On Or Before 2:00 Pm Of February 7,2025 Addressed To: Reina B. Perez Chairperson, Bids And Awards Committee Office Of The Bids And Awards Committee, Local Government Center M.b. Peñaflorida St., Pototan, Iloilo Pursuant To Appendix A “documentary Requirement For Alternative Methods Of Procurement” Of Annex “h” Of 2016 Revised Irr Of Ra No. 9184, Bidders Shall Prepare And Submit The Required Documentary Requirements. In Addition, Bidders Shall Submit Separate Copies Thereof (original, Copy 1 Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2 With A “certified True Copy” Stamp With Signature. Non-compliance Shall Be A Ground For Declaration Of Failure/disqualification. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. The Following Documents Are Required To Be Submitted Along With Your Proposal On Or Before The Above Set Deadline. For Any Clarification, You May Contact Us At Telephone No. (033) 321-2596 Or Email Address At Bacsecpototan20@gmail.com. Riza M. Holland Head, Bids And Awards Committee Secretariat Terms And Conditions: 1. All Entries Must Be Filled-up, Written, Or Printed Legibly. Failure To Use This Form Will Result To Disqualification Of Your Bid. 2. Delivery Period: Delivery Should Start Within Seven (7) Days Upon Receipt Of Notice To Proceed And Within 7 (seven) Calendar Days. 3. Bids And Bid Securities Shall Be Valid For One Hundred Twenty (120) Calendar Days From The Date Of The Opening Of Bids. 4. Bids Exceeding From The Approved Budget For The Contract (abc) Shall Be Disqualified. 5. The Participating Bidder/supplier Or An Authorized Representative Must Indicate An Email Address Or Working Fax Number. Notice To The Bidder Through Either Of These Means (email/working Fax Number) Is Considered Sufficient Notice. 6. The Supplier /awardee(s) Must Conform To The Notice Of Award Within Three (3) Calendar Days From Notice Of Such Award And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award. Otherwise, The Award Shall Be Forfeited Or Cancelled. 7. If The Certificate Of Product Registration (cpr) Is Required, The Supplier/bidder Is Encouraged To Submit Their Clear Copy Of The Cpr Prior To The Day Of The Bidding Or Canvass For Pre-checking/examination To Determine If It Is Responsive To Or Covers The Item(s) Bid Or Purchased. 8. The Awardee Shall Be Responsible For The Source(s) Of His Supplies, Materials, Equipment And Shall Make Deliveries In Accordance With The Schedule, Quality And Specifications Of Award And Purchase Order. Failure Of The Awardee To Comply With The Same Shall Be Ground For The Cancellation Of The Award And Purchase Order Issued To The Awardee. 9. All Deliveries By The Suppliers Shall Be Subject To Inspection And Acceptance By The Representative Of The General Services Office And End User. 10. Rejected Deliveries Shall Be Construed As Non-delivery Of The Product (s)/item (s) So Ordered And Shall Be Subject To Liquidated Damages, Subject To The Terms And Conditions Prescribed Under Paragraph 11 Hereof. 11. Supplier Shall Guarantee His Deliveries To Be Free From Defects. Any Defective Item (s) /product(s) Therefore That Maybe Discovered By The End-user Within The Warranty Period After Acceptance Of The Small Shall Be Replaced By The Supplier Within Seven (7) Calendar Days Upon Receipt Of A Written Notice To That Effect. 12. Performance Security Or Warranty Security, As The Case May Be, Shall Be Required By The Winning Bidder In Accordance With The Provisions Of R.a. No. 9184 And Its Revised Implementing Rules And Regulations. 13. When An Occurrence Of A Tie, Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 14. The Supplier Must Indicate Its Complete Business/mailing Address. Otherwise, The Lack Thereof Is A Ground For Disqualification. 15. All Offers/quotations Must Be Properly Sealed And Marked In Envelopes. Non-compliance Is A Ground For Disqualification. 16. The Printed Name And Signature Of The Bidder/supplier Or Its Authorized Representative Must Be Legible And Verifiable And Must Indicate His/her Position. Non-compliance Is A Ground For Disqualification. 17. Bidders Shall Submit Separate Copies Thereof (original, Copy 1 Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2 With A “certified True Copy” Stamp With Signature In Each And Every Document. Non-compliance Shall Be A Ground For Declaration Of Failure/disqualification. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Project Title: Supply And Delivery Of Office Supplies For Used Of Comelec For May 12,2025 National And Location Election Minimum Technical Specifications Offered Technical Specification/service "statement Of Compliance (“comply” Or “not Comply”)" Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Item Description 1 Bondpaper A4 2 Bondpaper Short 3 Bondpaper Long 4 Expandable Envelope 5 Plastic Paper Fastener 6 Metal Fastener 7 Ballpen Black 0.5mm 8 Ballpen Blue 0.5mm 9 Ballpen Red 0.5mm 10 Sign Pen 0.5mm Blue 11 Pencil #2 12 Correction Tape 5mm X 12m 13 Log Book 500 Sheets 14 Log Book 200 Sheets 15 White Folder Long 16 Brown Envelope Long 17 Brown Envelope Short 18 Mailing Envelope Long 19 Dater 20 Stapler With Remover 21 Staple Wire #35 5m 22 Scissor Medium (stainless) 23 Flat Rubber Bands 350g 24 Stamp Pad No. 2 Blue 25 Stamp Pad Ink Blue 26 Mkg Ups 650va / 360w 27 Cyber Power Ups- Ut800eg 28 Printer Ecotank Mfp Wifi Integrated Ink 29 Ink 003 Black 30 Ink 003 Cyan 31 Ink 003 Magenta 32 Ink 003 Yellow 33 Ink 664 Black 34 Ink 664 Cyan 35 Ink 664 Magenta 36 Ink 664 Yellow 37 Tote Eco Bag Xl 38 Steno Notebook 39 Alcohol 40 Alcohol 250 Ml 41 Magazine Box W/ Cover 42 Thermal Paper (76mm X 60m 43 Fire Extinguisher 10lbs Project Title: Supply And Delivery Of Office Supplies For Used Of Comelec For May 12,2025 National And Location Election "approved Budget For The Contract (abc) One Hundred Forty-two Thousand Six Hundred Pesos (p142,600.00)" Item Unit Description Quantity Brand Name Unit Cost "total Cost (qty X Unit Cost)" 1 Ream Bondpaper A4 40 2 Ream Bondpaper Short 30 3 Ream Bondpaper Long 10 4 Pc Expandable Envelope 100 5 Box Plastic Paper Fastener 50 6 Box Metal Fastener 20 7 Pc Ballpen Black 0.5mm 300 8 Pc Ballpen Blue 0.5mm 60 9 Pc Ballpen Red 0.5mm 60 10 Pc Sign Pen 0.5mm Blue 60 11 Pc Pencil #2 60 12 Pc Correction Tape 5mm X 12m 50 13 Pc Log Book 500 Sheets 3 14 Pc Log Book 200 Sheets 5 15 Pc White Folder Long 200 16 Pc Brown Envelope Long 300 17 Pc Brown Envelope Short 100 18 Pc Mailing Envelope Long 300 19 Pc Dater 3 20 Pc Stapler With Remover 3 21 Pc Staple Wire #35 5m 20 22 Pc Scissor Medium (stainless) 5 23 Box Flat Rubber Bands 350g 5 24 Pc Stamp Pad No. 2 Blue 6 25 Bot Stamp Pad Ink Blue 10 26 Unit Mkg Ups 650va / 360w 1 27 Unit Cyber Power Ups- Ut800eg 1 28 Unit Printer Ecotank Mfp Wifi Integrated Ink 1 29 Bot Ink 003 Black 10 30 Bot Ink 003 Cyan 10 31 Bot Ink 003 Magenta 10 32 Bot Ink 003 Yellow 10 33 Bot Ink 664 Black 10 34 Bot Ink 664 Cyan 10 35 Bot Ink 664 Magenta 10 36 Bot Ink 664 Yellow 10 37 Pc Tote Eco Bag Xl 100 38 Pc Steno Notebook 300 39 Gal Alcohol 3 40 Bot Alcohol 250 Ml 300 41 Pc Magazine Box W/ Cover 50 42 Roll Thermal Paper (76mm X 60m 100 43 Pc Fire Extinguisher 10lbs 1 Total Offered Quotation In Words: In Figures: ____________________________ Signature Over Printed Name ____________________________ Position/designation ____________________________ Office Telephone/fax/mobile ____________________________ Email Address