Municipality Of Pototan, Iloilo Tender

Description Republic Of The Philippines Province Of Iloilo Municipality Of Pototan Bids And Awards Committee Tel No. (033) 321-2596 Email Address: Bacsecpototan20@gmail.com Date: Rfq No.: G2025-02-022 (np-sv) Company/business Name: Address: Business/mayor’s Permit: Tin: Philgeps Registration Number (required): The Municipality Of Pototan, Through Its Bids And Awards Committee (bac), Intends To Procure The Supply And Delivery Of Meals For The 2-day Workshop On Gad Planning & Budgeting Cy2026 For Gad Focal Persons Of 50 Barangays Of This Municipality On March 20-21,2025 At Gregorio Cordero Sports Complex,through 53.9 (negotiated Procurement – Small Value Procurement) Under 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Please Submit Your Proposal For The Item/s Described And Required Herein, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq). Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative On Or Before 2:00 Pm Of March 4,2025 Addressed To: Reina B. Perez Chairperson, Bids And Awards Committee Office Of The Bids And Awards Committee, Local Government Center M.b. Peñaflorida St., Pototan, Iloilo Pursuant To Appendix A “documentary Requirement For Alternative Methods Of Procurement” Of Annex “h” Of 2016 Revised Irr Of Ra No. 9184, Bidders Shall Prepare And Submit The Required Documentary Requirements. In Addition, Bidders Shall Submit Separate Copies Thereof (original, Copy 1 Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2 With A “certified True Copy” Stamp With Signature. Non-compliance Shall Be A Ground For Declaration Of Failure/disqualification. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. The Following Documents Are Required To Be Submitted Along With Your Proposal On Or Before The Above Set Deadline. For Any Clarification, You May Contact Us At Telephone No. (033) 321-2596 Or Email Address At Bacsecpototan20@gmail.com. Riza M. Holland Head, Bids And Awards Committee Secretariat Terms And Conditions: 1. All Entries Must Be Filled-up, Written, Or Printed Legibly. Failure To Use This Form Will Result To Disqualification Of Your Bid. 2. Delivery Period: Delivery Should Start Within Seven (7) Days Upon Receipt Of Notice To Proceed And Within 7 (seven) Calendar Days. 3. Bids And Bid Securities Shall Be Valid For One Hundred Twenty (120) Calendar Days From The Date Of The Opening Of Bids. 4. Bids Exceeding From The Approved Budget For The Contract (abc) Shall Be Disqualified. 5. The Participating Bidder/supplier Or An Authorized Representative Must Indicate An Email Address Or Working Fax Number. Notice To The Bidder Through Either Of These Means (email/working Fax Number) Is Considered Sufficient Notice. 6. The Supplier /awardee(s) Must Conform To The Notice Of Award Within Three (3) Calendar Days From Notice Of Such Award And Enter Into Contract With The Procuring Entity Within Ten (10) Calendar Days From Receipt By The Winning Bidder Of The Notice Of Award. Otherwise, The Award Shall Be Forfeited Or Cancelled. 7. If The Certificate Of Product Registration (cpr) Is Required, The Supplier/bidder Is Encouraged To Submit Their Clear Copy Of The Cpr Prior To The Day Of The Bidding Or Canvass For Pre-checking/examination To Determine If It Is Responsive To Or Covers The Item(s) Bid Or Purchased. 8. The Awardee Shall Be Responsible For The Source(s) Of His Supplies, Materials, Equipment And Shall Make Deliveries In Accordance With The Schedule, Quality And Specifications Of Award And Purchase Order. Failure Of The Awardee To Comply With The Same Shall Be Ground For The Cancellation Of The Award And Purchase Order Issued To The Awardee. 9. All Deliveries By The Suppliers Shall Be Subject To Inspection And Acceptance By The Representative Of The General Services Office And End User. 10. Rejected Deliveries Shall Be Construed As Non-delivery Of The Product (s)/item (s) So Ordered And Shall Be Subject To Liquidated Damages, Subject To The Terms And Conditions Prescribed Under Paragraph 11 Hereof. 11. Supplier Shall Guarantee His Deliveries To Be Free From Defects. Any Defective Item (s) /product(s) Therefore That Maybe Discovered By The End-user Within The Warranty Period After Acceptance Of The Small Shall Be Replaced By The Supplier Within Seven (7) Calendar Days Upon Receipt Of A Written Notice To That Effect. 12. Performance Security Or Warranty Security, As The Case May Be, Shall Be Required By The Winning Bidder In Accordance With The Provisions Of R.a. No. 9184 And Its Revised Implementing Rules And Regulations. 13. When An Occurrence Of A Tie, Among Bidders Takes Place, I.e., Two Or More Of The Bidders Are Determined And Declared As The Lowest Calculated And Responsive Bidder (lcrb), The Winning Bidder Shall Be Determined By Draw Lots Upon Notice To The Bidders Concerned And/or Their Authorized Representatives In Accordance With The Relevant Circulars Issued By The Government Procurement Policy Board (gppb). 14. The Supplier Must Indicate Its Complete Business/mailing Address. Otherwise, The Lack Thereof Is A Ground For Disqualification. 15. All Offers/quotations Must Be Properly Sealed And Marked In Envelopes. Non-compliance Is A Ground For Disqualification. 16. The Printed Name And Signature Of The Bidder/supplier Or Its Authorized Representative Must Be Legible And Verifiable And Must Indicate His/her Position. Non-compliance Is A Ground For Disqualification. 17. Bidders Shall Submit Separate Copies Thereof (original, Copy 1 Copy 2) And Each Set Of Documents Must Clearly Indicate Whether The Same Is Original, Copy 1, Or Copy 2 With A “certified True Copy” Stamp With Signature In Each And Every Document. Non-compliance Shall Be A Ground For Declaration Of Failure/disqualification. In The Event Of Any Discrepancy Between The Original And The Copies, The Original Shall Prevail. After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Project Title:supply And Delivery Of Meals For The 2-day Workshop On Gad Planning & Budgeting Cy2026 For Gad Focal Persons Of 50 Barangays Of This Municipality On March 20-21,2025 At Gregorio Cordero Sports Complex Minimum Technical Specifications Offered Technical Specification/service "statement Of Compliance (“comply” Or “not Comply”)" Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Item Description 1 Meals (snacks: Am & P.m. For 2 Days) Bread & Water 2 Meals (lunch For 2 Days) First Day: Fried Chicken Chopsuey Butterscotch Rice Softdrinks Second Day: Pork Afritada Beefsteak Macaroons Rice Softdrinks Project Title: Supply And Delivery Of Meals For The 2-day Workshop On Gad Planning & Budgeting Cy2026 For Gad Focal Persons Of 50 Barangays Of This Municipality On March 20-21,2025 At Gregorio Cordero Sports Complex "approved Budget For The Contract (abc) Seventy-eight Thousand Four Hundred Pesos (p78,400.00)" Item Unit Description Quantity Brand Name Unit Cost "total Cost (qty X Unit Cost)" 1 Pax Meals (snacks: Am & P.m. For 2 Days) 140 Bread & Water 2 Pax Meals (lunch For 2 Days) 140 First Day: Fried Chicken Chopsuey Butterscotch Rice Softdrinks Second Day: Pork Afritada Beefsteak Macaroons Rice Softdrinks Total Offered Quotation In Words: In Figures: ____________________________ Signature Over Printed Name ____________________________ Position/designation ____________________________ Office Telephone/fax/mobile ____________________________ Email Address