Municipality Of La Trinidad, Benguet Tender

Description Invitation To Bid For The Procurement Of Continuing System Digitalization Of Civil Registrar Records (phase 2) 1. The Municipal Government Of La Trinidad, Through The General Fund (gf) 2025 Intends To Apply The Sum Of Four Million Pesos (php4,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Continuing Digitalization Of Civil Registrar Records (phase 2). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Municipal Government Of La Trinidad, Benguet Now Invites Bids For The Project: Project Reference No.: 2025-03-1088-mcro Name Of Project: Procurement Of Continuing System Digitalization Of Civil Registrar Records (phase 2) Project Location: La Trinidad, Benguet Contract Duration: Brief Description: Within Four Hundred (400) Calendar Days Upon Receipt Of Notice To Proceed (ntp) Item Qty. Unit Description Estimated Unit Cost (php) 1 1 Lot Scope Of Work: ⁃ Continuation Of Birth Records Digitization Beyond The Initial 1100,000 Records From Phase 1 (estimated 130,000 Records, Or 780,000 Pages More Or Less) |- Addition Of Digitization Of Death Records, Including All Supporting Attachments (estimated 25,000 Records, Or 150,000 Pages More Or Less) ⁃ Continue Validation And Organization Of Record Attachments To Ensure Proper Linking And Accuracy. Integration Of Technological Enhancements, Including: ⁃ Mobile Access And Remote Encoding For Authorized Personnel. ⁃ Enhanced Data Security Measures For Confidentiality And Integrity. ⁃ Advanced Data Analytics For Birth And Death Records To Support ⁃ System Improvements For Efficiency And Accessibility. Reducing Processing Time And Improving Public Service Delivery. - Continuous Data Management & System Development ⁃ Workflow Optimization ⁃ Continuous User Training And Support ⁃ Disaster Recovery And Business Continuity 4,000,000.00 Terms Of Reference: ⁃ The Proponent Or Service Supplier Shall Provide The Manpower Needed For Digitalization Of The Remaining Birth Records And Incorporating All Death Records. Additionally, This Phase Introduces Key Technological Advancements, Including Mobile Access (web-based) Within Lan Connection Only, Remote Encoding, Enhance Security Features, And Advanced Date Analytics For Improved Records Management And Service Delivery; - The Proponent Shall Deliver A Complete And Working Civil Registry Management Information System Capable Of Embodying The Scope Of This Project Under Section Iv Of This Proposal. The System Should Be Ready, Existing And Available During Post Qualification Of The Proponent Bidder. Three (3) Years Service Warranty Terms Of Payment: -payment Scheme: 25% Per Milestone Supported By Accomplishment Reports And Inspection Documentation -amount Per Milestone: Php1,000,000.00 -progress Equivalent: • Approximately 38,750 Records, Or • Roughly 230,000 Pages, Digitalized And Encoded -total Progress For Completion: 155,000 Records Or 920,000 Pages (based On Estimates For Remaining Birth And Death Records) ***nothing Follows*** Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The 2016 Revised Irr Of Ra No. 9184. 4. Prospective Bidders May Obtain Further Information From The Bids And Awards Committee Of The Municipal Government Of La Trinidad, Benguet And Inspect The Bidding Documents At The Municipal General Services Office-extension, 1st Floor Brgy. Pico Barangay Hall, Km. 5 Pico, La Trinidad, Benguet From 8:00am To 5:00pm, Mondays To Fridays. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On May 12 – June 4, 2025, At Municipal General Services Office-extension, 1st Floor Brgy. Pico Barangay Hall, Km. 5 Pico, La Trinidad, Benguet And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Of Five Thousand Pesos (php5,000.00). It May Also Be Downloaded Free Of Charge From The Philippine Government Electronic Procurement System (philgeps) Website, Provided That Bidders Pay The Applicable Fee For The Bidding Documents No Later Than The Submission Of Their Bids. 6. The Municipal Government Of La Trinidad, Benguet Will Hold A Pre-bid Conference On May 21, 2025, At 10:00am At The 2nd Floor Municipal Disaster Risk Reduction Office, Km. 5 Pico, La Trinidad, Benguet Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Municipal General Services Office-extension, 1st Floor Brgy. Pico Barangay Hall, Km. 5 Pico, La Trinidad, Benguet On Or Before June 4, 2025, At 9:00am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 15. 9. Bid Opening Shall Be On June 4, 2025, At 10:00am At The 2nd Floor Municipal Disaster Risk Reduction Office, Km. 5 Pico, La Trinidad, Benguet. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Municipal Government Of La Trinidad, Benguet Reserves The Right To Reject Any And All Bids, Annul The Bidding Process, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Corazon A. Uyaan Head Bac Secretariat Bids And Awards Committee Office Municipal General Services Office-extension 1st Floor Brgy. Pico Barangay Hall, Km. 5 Pico, La Trinidad, Benguet Contact Nos.: 0969–334–9233 Or (074) 619–2103 E-mail Address: Bac01latrinidad@yahoo.com Approved: (sgd.)yoshio P. Labi Chairperson Noted: (sgd.)romeo K. Salda Head Of The Procuring Entity