MUNICIPALITY OF DUE AS Tender

Description 1 A. Digitalization Of Payments For Collection And Disbursement Which Include The Following: I. Collection Or Accounts Receivable (ar) Process A Crucial Process For Lgu To Manage Outstan- Ding Invoices And Ensure Timely Payment From Their Clients/customers. This Includes The Follow- Ing Transactions; 1. Sales Invoice/billing Statement 2. Customer Payment - Official Receipt A. Real Property Tax B. Community Tax C. General Or (cash Collections) D. Burial Permit Ii. Disbursement Or Accounts Payable (ap) Process A Process To Manage The Payment Due To Vendors/suppliers For The Goods And Services Delivered. This Includes The Following Transactions; 1. Request For Payment/obligation Request 2. Ap Invoice 3. Check Voucher/disbursement Voucher 4. Check Printing 5. Journal Entry Voucher 6. Budget Module A. Annual B. Supplemental C. Status Of Appropriation, Allotment, Obligations And Balances (saaob) D. Allotment Release Order By Expensed Class (aro) E. Augmentation F. Budget Checking Iii. Approval Workflow Availability Of Approval Workflow For Each Transaction Iv. Approval Matrix Availability Of Approval Matrix Per Condition Multi-level Approval V. Transaction Print Out The System Allows Print Out Of Transaction Forms By Screen Print-out, Form Print- Out Or Using A Pre Printed Forms Vi. Electronic Signature System Provided E-signature Per Transaction Form Vii. Collection Or Ar Reports System Generated Reports Per Transaction Viii. Disbursement Or Ap Reports System Generated Reports Per Transaction Ix. Bir Reports System Generated Reports X. Dashboard A Dashboard Report Will Be Provided To Quickly Access The Report Per User And Per Transaction Xi. Attachment Of Documents For Defined Transactions A Facility To Upload Scanned Supporting Documents For Each Transaction Xii. User Account & Access Maintenance User Account And Access Definition Per Transaction, Forms And Reports Xiii. Maintenance And Support Provides 1 Year Maintenance And Support For System A. Level 2 Support B. Back-up & Recovery B. Digitization Features - Ensure That Sufficient Descriptive, Technical And Functional Metadata Is Created To Meet Mutual- Ly Agreed Upon Standards. - Metadata Will Enable Retrieval Of The Material And Record At The Level Of Archival Control As Determined By The Municipality Of The Office Concerned (e.g., Item Or File Unit Level). - The Metadata Pertaining To The Physical Records In An Xls Format Which Are Already In Place In Certain Department Offices. - The Metadata Will Be Created For Basic 4-5 Fields Which Enables Efficient Retrieval Of Scanned Documents. Terms Of Reference 1. Has Extensive Experience In Digitization For At Least 10 Years, As Evidenced By Reference Letters Issued By Agencies Clearly Stating The Number Of Years Such Activity Was Being Undertaken In Said Centers. 2. Provider Shall Submit The Following Documents As Part Of The Bidding Process: A. Certificate Of Incorporation From The Securities And Exchange Commission B. Articles Of Incorporation C. Latest Audited Financial Statement 3. Provider Will Deliver One Supporting Software Copy Of The Digitized Materials To Each Municipal Office, Including All The Technical And Functional Metadata, On A Portable Hard Drive Or Similar Device Or As Otherwise Mutually Agreed Upon. 4. Digitization Server And Collection & Disbursement System Server: One Unit Computer (i7, 16gb Ram, 4tb Hdd, 512gb Ssd, Monitor, Keyboard, Mouse, Ups, Windows 10pro, Ms Office 2019 Pro, Mss Sql 2014 License). 5. Digitization Up To 50,000 Pages. 6. Scanning Of Documents For 1 Department Only. 7. Digitizing Files And Records Up To A3 In Size. This Include Scanning Of Any Document Which Are Bound Large Blue Prints, Civil Registers Or Similar Records. 8. Business And Kpi Management 9. Deployment Of Manpower (labor/digital Worker/encoder) And Training 10. Project System Mobilization, Installation And Configuration. 11. Interaction With Relevant Authority And Account Management. 12. Develop Digital Repository, Data Extraction And Attachment Of Digital Documents 13. Creation Of Metadata Based On Parameters Agreed. 14. System's Users And Account Maintenance 15. Pre-requisites For Systems Set-up Provided By Bls: 1. (1) Client Pc And (1) Scanner - This Will Be Pulled Out By Bls Once Scanning And Training Is Completed.