Mindanao State University Tender

Description Republic Of The Philippines Mindanao State University General Santos City Email Add: Bac@msugensan.edu.ph Tel. No. 0998 9986 209 Request For Quotation Company Name: ____________________ Reference No. 960-25/05-26-2025 Address: __________________________ Quotation No. 916-25 The Mindanao State University General Santos City Through Office Of The Vice Chancellor Of The Academic Affairs (ovcaa) Intends To Procure Hotel And Accommodation With Dinner For 3 Nights For The Evaluation Of Programs Requesting For Authority To Offer (8 Programs) In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Approved Budget For The Contract (abc) Is Two Hundred Thousand And Four Hundred Pesos 00/100 Only (php200,400.00). Please Quote Your Best Offer For The Item/s Listed Below, Subject To The Terms And Condition Provided Herein. Submit Your Quotation Duly Signed By Your Authorized Representative Not Later Than June 03, 2025 In A Sealed Envelope At The Bac Secretariat, 2nd Floor Administrative (“y”) Bldg. Fatima, General Santos City. Randy P. Asturias, D’eng. Bac Chairman The Following Documents Are Required To Be Submitted Along With Your Quotat/proposal: Latest Business/mayor’s Permit Philgep Registration Certificate Income Tax Return And, Duly Signed Omnibus Sworn Statement Code General Description Qty Unit Unit Price Amount 1 Hotel Accommodation (3 Nights, 2 Person Per Room, 12 Rooms) 24 Pax 2 Dinner (3 Nights) 30 Pax Nothing Follows After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, I/we Quote You On The Items At Prices Noted Above. _________________________________ Signature Over Printed Name Of Bidder Tel./cellphone Nos.: ________________ E-mail Address: ____________________ __________________________________ Signature Over Printed Name Of Canvasser Instructions: Accomplish This Rfq Correctly And Accurately. Submit All The Required Documentary Requirements, Using The Forms Attached Herewith. Failure To Submit The Required Documents Will Disqualify Your Quotation. Terms And Conditions: Late Submission Shall Not Be Accepted. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. Quotation Exceeding The Approved Budget For The Contract (abc) Shall Be Rejected At Bid Opening. Price Quotation Shall Be In Philippine Peso And Shall Include All Taxes, Duties And/or Levies Payable. Delivery Period Within Thirty (30) Calendar Days. Warranty Shall Be For A Period Of Six (6) Months For Supplies & Materials, One (1) Year For Equipment. The Services Shall Be Delivered According To The Requirement In The Price Quotation. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Bidder Or Its Duly Authorized Representative/s. Award Of Contract Shall Be Made To The Lowest Calculated And Responsive Quotation. The Msu Shall Have The Right To Inspect And/ Or To Test The Services To Confirm Their Conformity To The Technical Specifications. The Msu-gsc Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Payment Shall Be Processed After Delivery And Upon The Submission Of The Required Supporting Documents, In Accordance With Existing Accounting Rules And Regulations. Liquidated Damages Equivalent To One Tenth Of One Percent Of The Value Of Services Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Msu Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Contract Amount, Without Prejudice To Other Courses Of Action And Remedies Open To It. ________________________________ Signature Over Printed Name Of Bidder ________________________________ Position/designation Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract Form [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract Form [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of The Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable; )]; [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/ Foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original , Complete, And All Statements And Information Provided Therein Are True And Correct; [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [name Of Bidder] Complies With Existing Labor Laws And Standards; And [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: Carefully Examining All Of The Bidding Documents; Acknowledgement All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code.