Tenders of Landkreis Teltow Fl Ming

1. Subject of the contract: The subject of the contract is the operation of the shared accommodation for asylum seekers and refugees at the Jüterbog location, Waldauer Weg 11 A. 2. Term of the contract: The contract begins on November 1st, 2024 and has a term of 24 months. It therefore ends regularly on October 30th, 2026. After that, the client has the option to extend the contract for up to a further 6 months under the offer conditions. The client must exercise the option by June 15th, 2026, midnight at the latest. The takeover of the operation takes place on October 31st, 2024. 3. Scope of the service: According to Section 1 Paragraph 1 of the State Reception Act (Lawng), the reception and temporary accommodation of late repatriates and foreign refugees as well as the implementation of the Asylum Seekers Benefits Act (Asylblg) are public tasks that are assigned to the districts and independent cities as a mandatory task to be carried out in accordance with instructions. The reception obligation extends to all groups of people according to Section 2 Lawng. As long as care outside of the shared accommodation, i.e. with living space, is not possible, the people are to be temporarily accommodated in temporary accommodation facilities according to Section 2 Lawng (Section 4 Paragraph 1 Lawng). The Teltow-Fläming district is obliged to build and maintain the temporary accommodation facilities required for this (shared accommodation, housing associations and transitional housing) and to guarantee the care of the group of people named in Section 2 Lawng (Section 4 Paragraph 2 Lawng). According to Section 1 Paragraph 3 Laufng, the rural districts, independent cities, offices and independent municipalities work for the group of people in Section 2 No. 1 and 2 Laufng in consultation with the other providers of integration measures and assistance and at the same time within the scope of their self-administrative tasks towards a rapid provision of housing and other integration. According to Section 4 Paragraph 3 Laufng, the rural districts and independent cities can also commission third parties to operate temporary accommodation and to provide care and social advice to the people in accordance with Section 2 Laufng. The Teltow-Fläming district is making a building in the town of Jüterbog available for the central accommodation of refugees and asylum seekers for communal accommodation. It was originally a dormitory for trainees, which will be renovated in the following years. During the term of the contract, construction work will take place on the property and on the building. The building is divided into individual rooms without their own sanitary areas. Shared use of rooms includes washrooms, kitchens, hallways and stairs, as well as the laundry room and common room. According to the provisions of Section 11 and Appendix 3 of the Implementation Ordinance to the State Reception Act (laufngdv), the building can currently accommodate up to 125 people. The contract is for the overall operation of this shared accommodation. The building is provided by the Teltow-Fläming district in the standard required by Section 11 and Appendix 3 of the Implementation Ordinance to the State Reception Act (laufngdv) and is fully equipped with the necessary furniture. The service includes the following partial services: A. Operation of the shared accommodation, in particular - Management and administration of the shared accommodation - Ongoing maintenance of the buildings and furnishings including repairs and replacement equipment in accordance with the rental agreement, including, if necessary, control of pest infestation, in any case ongoing monitoring - Commissioning of maintenance and safety inspection services as required - Enforcement of order and security in the shared accommodation B. Accommodation of asylum seekers and refugees assigned by the Teltow-Fläming district C. Social advice and support for the assigned persons (time scope at least 8 hours from Monday to Thursday, excluding public holidays, Fridays, excluding public holidays, at least 6 hours between 8:00 a.m. and 5:30 p.m., flexibility possible within the framework), corresponding to at least 1.5 positions (full-time equivalents). D. Continuous surveillance and security of the shared accommodation at least outside the hours when social workers or other staff are present by an experienced and suitable security company (calculation basis with a minimum time frame of 130 hours/week) E. Regular cleaning of buildings, glass and, if necessary, laundry as maintenance cleaning, care of the outdoor facilities, including winter service if necessary. Maintenance cleaning must be carried out in the sanitary areas daily from Monday to Friday (working days except Saturdays), and in the other areas at least twice a week. Residents should be recruited for this work through community work. 4. Quality of service: For the operation of the shared accommodation and the advice and care of the assigned asylum seekers and foreign refugees from various countries, the minimum conditions for the operation of shared accommodation and social care according to the reimbursement regulation to the State Reception Act in the current version represent the legally binding basis of the minimum necessary quality standards. In addition, the operator provides residents with a WiFi network of sufficient quality free of charge. The operator provides sufficient qualified specialist staff to advise and support asylum seekers and refugees in accordance with the requirements of the minimum requirements for the operation of shared accommodation and social care in the reimbursement regulation for the state reception law in the current version. This specialist staff is fluent in German and, in addition to knowledge of English and advanced basic knowledge of at least one other foreign language, has the empathy and sensitivity to provide care in accordance with the principles of social work. The staff is also responsible for ensuring that residents receive care if this cannot be provided by the residents themselves due to an official measure. In addition, the operator ensures the ongoing operation and organizational management of the shared accommodation through suitable other staff. In addition, 0.5 staff positions are to be provided for maintenance work on the building. For the cleaning work and the maintenance of the outdoor facilities, residents are primarily to be recruited through community work. These costs are borne by the client. If recruitment is not possible, the cleaning intervals mentioned must be secured by the contractor in another way. The operator has corresponding experience with shared accommodation from at least three verifiable reference properties. The operator is also responsible for securing the security of the facility and uses a suitable security company for this purpose. Cooperation with the local regulatory authorities and the police is not a new challenge for the security company employed. The security company has suitable and experienced staff for this purpose. The staff employed has fluent German skills. The operator ensures that its own employees and the employees of third parties employed are paid in accordance with the provisions of the Brandenburg Public Procurement Act and provides evidence of this on request. It also monitors that the staff meet the requirements for carrying out the task. In addition to the pure security duties, the staff employed are the first point of contact for urgent problems of asylum seekers and foreign refugees when the local social worker is absent. They also support care measures in exceptional situations. The security company has relevant experience with shared accommodation from at least three proven reference objects. The operator acts as a partner in the local specialist networks within the scope of the tasks assigned to it and comprehensively integrates the shared accommodation for asylum seekers and refugees into the existing community structures through broad social-spatial approaches on site. 5. Pricing: The price for operating the combined apartments is offered in the form of a basic flat rate for occupancy-independent operation and a cost rate per accommodated asylum seeker or refugee per month. VAT must be included in the cost rate in the offer and a total price must be stated. The necessary maintenance costs and the operating costs within the meaning of the operating cost allocation regulation are borne by the Teltow-Fläming district. All other costs incurred, in particular the expenses for necessary replacement purchases and repairs of the inventory provided by the district, the costs for value maintenance, cosmetic repairs and repairs as a result of improper use or damage, the costs for cleaning the common rooms and areas, except for community work, as well as the outdoor facilities, any necessary pest control, general material and administrative costs, the necessary qualified security guards and all other necessary operating expenses are included in these cost rates. The provision and operation of a WiFi network, which is available to residents free of charge, must also be included in these costs. The basic flat rate and the occupancy-dependent cost rates cover all of the provider's expenses for carrying out the assigned tasks in the required quality.

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