Land Transportation Office Region Vii Tender

Description Bac-itb-epa-2024-002 Invitation To Bid For The Lease Contract For Impounding Area, Storage Area And Office Space 1. The Land Transportation Office – Region 7, Through The National Expenditure Program (nep) Fy 2025 Intends To Apply The Sum Of The Contract Which Is Six Million Pesos (php6,000,000.00) Only Being The Approved Budget For The Contract (abc) To Payments Under The January 1, 2025 To December 31, 2025 Lease Contract For Impounding Area, Storage Area And Office Space With The Following Detailed Requirements. Any Proposal Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Space Specifications A Property With The Following Technical Specifications Taking Into Consideration The Rating Factors Under Appendix A Of Gppb Resolution No. 8-2009, Implementing Guidelines For Lease Of Privately-owned Real Estate: A. Location And Site Condition 1. Location. Location Must Be Within Cebu City Or Talisay City, Cebu. 2. Accessibility. The Property Must Be Adjacent To A National Road And Accessible Directly To The Main Thoroughfare By Public Transport, Such As Puvs And Taxis. 3. Topography And Drainage. The Property Shall Be In An Area Where At Least A 1.5meter Standard Storm Drainage System Is In Place. It Must Have An Adequate And Properly Installed Drainage System And Not Located In A Flood Prone Area. 4. Sidewalk. The Property Shall Have Ample Pedestrian Sidewalks For Pedestrian Passage. 5. Parking Space. The Property Must Have An Exclusive Parking Space Within The Building Or Within The Property Premises For Lto Ro 7 Official Vehicles Including Employees, Guests And Transacting Clients With Motor Vehicles. B. Neighborhood Data 1. Prevailing Rental Rate. Property’s Rental Rate Must Not Be More Than Php 80.00 - Php 100.00 Per Square Meter, Per Month (inclusive Of Vat). 2. Sanitation And Health Condition. The Property Must Be Located In A Sanitary And Healthy Environment. It Must Have Proper Garbage Facilities And Complies With The Health And Sanitation Standard Required Under The Sanitation Code Of The Philippines. 3. Adverse Influence. The Property Must Be Free From Informal Settlers. 4. Property Utilization. The Property’s Highest And Best Use Is For An Impounding And Storage Area And Office Space Of Land Transportation Office Region 7. 5. Police And Fire Stations. The Property Must Be Located Within Two (2) Kilometers From Police And Fire Stations. 6. Other Services. The Property Must Be Accessible To Government And Health Service Centers. C. Real Estate 1. Structural Condition. The Area Must Have A Perimeter Fence Of At Least 5 Feet High And An Entrance And Exit Of At Least Three (3) Meters In Width. 2. Functionality. I. The Building Space Must Be Adequate For The Lto Ro7’s Area Requirement Of At Least 5,000square Meters Floor Area; Ii. Impounding Area. The Property Must Have An Area For Impounding Of Motor Vehicles With An Area Of At Least 5,000 Square Meters. 3. Facilities. The Area Must Have The Following Facilities/amenities: A. Main Meter For Electrical And Water Supply Exclusively For The Use Of The Land Transportation Office Region 7 And Be Charged And Shoulder By The Lessee; B. Sufficient Supply Of Water Within The Leased Property At All Times; C. Building/structure At Least 5,000 Floor Area In Area For Office Use With The Following Requirements: • With Comfort Room • Electrical Lines • Water Supply Ii. Qualification The Lessor Must Be The Absolute Owner Of The Property Subject Of Lease Contract And It Shall Be Free From Any Liens And Encumbrances. Iii. Duration Of The Contract The Lease Term Shall Be For A Period From January 1, 2025 And Shall Expire On December 31, 2025 (12months). The Lease May Be Renewed Upon The Agreement Of Both Parties. When No Winning Bidder Is Declared By The Procuring Entity For The Following Years Public Bidding, The Existing Lessor Will Holdover Until A New Winning Bidding Is Awarded. Iv. Approved Budget Of The Contract The Approved Budget For The Contract For Twelve (12) Months Lease Is Six Million Pesos (php6,000,000.00) Inclusive Of Government Taxes And Charges. Vi. Alterations The Land Transportation Office Region 7, Shall Have The Right To Make Improvements Within The Leased Premises And Employ Its Own Contractors. Vii. Naming And Signage The Land Transportation Office Region 7 Shall Be Allowed To Erect Or Put-up Appropriate Signage. Viii. Mode Of Procurement The Mode Of Procurement Shall Be Through Public Bidding, Particularly Lease Of Real Property, As Provided Under Section 53 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Ix. Criteria For Evaluation The Bidder Shall Be Evaluated In Accordance With The Guidelines For Lease Of Privately-owned Real Estate (appendix A Of The Irr Of Ra 9184). X. Payment A. Monthly Payment A Monthly Payment Of Rent Shall Be Made Ten (15) Days From Receipt Of The Billing Statement. B. Advance Rent Upon Signing Of The Contract Of Lease, The Land Transportation Office Region 7 Shall Pay An Amount Equivalent To A One (1) Month Rent Of The Lease Term. The Payment Shall Serve As An Advance Rent Payment Applicable To The First Month Of The Lease Term. Xi. Penalty Failure And/or Delay On The Submission Of Billings Shall Result To 3% Deduction Chargeable From The Rent/lease Payment. ------****------ 2. The Land Transportation Office-region 7 Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By January 1, 2025 To December 31, 2025 (12 Months). Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Land Transportation Office - Regional Office No. 7 Bids And Awards Committee-secretariat, Mvic Complex., Subangdaku, Mandaue City, Cebu And Inspect The Bidding Documents At The Address Given Below During 9:00am – 3:00pm/monday-friday. Land Transportation Office-regional Office No. 7 Administrative Division -property And Supply Section Mvic Complex, Subangdaku, Mandaue City, Cebu 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On October 21-november 11, 2024; 3:29pm From The Given Address Below: Land Transportation Office-region 7 (lto7) Finance And Management Division – Regional Cashier Mvic Complex, Subangdaku, Mandaue City, Cebu And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Ten Thousand Pesos (php10,000.00) At The Lto7-financial & Management Division, Mvic Complex, Subangdaku, Mandaue City, Cebu. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Photocopy To Be Presented And Submitted At Lto 7-property & Supply Section, M. Logarta St., Mandaue City, Cebu Or Electronically At Lto7bac@gmail.com Before The Deadline Of Submission And Opening Of Bids. Note: Sale And Payment Of Bidding Documents Shall Only Be Done At The Lto 7-financial And Management Division (regional Cashier), Mvic Complex, Subangdaku, Mandaue City, Cebu Accompanied By A Letter Of Intent Stating Your Interest To Purchase The Bidding Documents And Participate In The Bidding. 6. The Land Transportation Office-region 7- Bids And Awards Committee Will Hold A Pre-bid Conference On October 28, 2024 / 03:30pm At (see Address Below) Lto 7 Cebu City District Office - Conference Room 4th Flr. Robinsons Galleria, Gen. Maxilom Ave. Cor. Sergio Osmeña Extension, Brgy. Tejero, Cebu City 6000 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual/hardcopy Submission At The Office Address Indicated Below On Or Before November 11, 2024 (monday) 03:29pm. Late Bids Received At 03:30pm Onwards Shall Not Be Accepted. Lto 7 Cebu City District Office-conference Room 4th Flr. Robinsons Galleria, Gen. Maxilom Ave. Cor. Sergio Osmeña Ext. Brgy. Tejero, Cebu City 6000 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 11, 2024 (monday) At 03:30pm (face-to-face) At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Authorized Representatives Who Will Attend The Activity Physically. Lto 7 Cebu City District Office-conference Room 4th Flr. Robinsons Galleria, Gen. Maxilom Ave. Cor. Sergio Osmeña Ext.brgy. Tejero, Cebu City 6000 10. The Land Transportation Office-region 7 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joel T. Maloloy-on Bac Chairman Lto 7- Cebu City District Office 4th Flr. Robinsons Galleria, Gen. Maxilom Extension, Sergio Osmeña Jr Boulevard Cebu City, 6000 Cebu Queries/clarifications (addressed To The Procuring Entity: Glen G. Galario) May Be Sent At The Email Address Below At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids: Lto7bac@gmail.com 12. You May Visit The Following Websites: To Request Copies Of The Bidding Documents, You May Visit The Philgeps Posting And Download The Associated Components Or Contact The Bac Secretariat At (032) 425-1311 Or Email At Lto7bac@gmail.com. [october 16, 2024] (signature Redacted) Joel T. Maloloy-on Bac Chairman