JUVENILE JUSTICE AND WELFARE COUNCIL Tender

Description The Juvenile Justice And Welfare Council (jjwc), Through The Advocacy And Communication Division (acd), Intends To Apply The Sum Of One Hundred Ninety-eight Thousand Pesos (php 198,000.00) As The Approved Budget For The Contract (abc) Chargeable Against The Jjwc 2024 Gaa Funds For The Procurement Of Services Of A Duly Accredited Iso 9001:2015 Certifying Body For The Juvenile Justice And Welfare Council (jjwc) Quality Management System (qms) Surveillance Audit. I. Background The Government Quality Management Program (gqmp) Aims To Enhance Quality Improvement In The Public Sector, Ensuring Consistency And Products And Services Through Effective Quality Management Systems (qms). The Juvenile Justice And Welfare Council (jjwc) Exemplifies Dedication To Excellence By Obtaining Qms Certification In 2019 And Consistently Improving For Over Four (4) Years. Continuing Forward, Jjwc Is Committed To Sustaining And Elevating Its Quality Management Efforts, Aiming For The Exceptional Delivery Of Services To Its Customers And Relevant Interested Parties. As Such, Jjwc Is Poised To Undergo A Surveillance Audit This Year. Given This, There Is A Need To Procure The Services Of A Certifying Body That Possesses The Requisite Qualification To Conduct Surveillance Audits Of Jjwc’s Adherence To Iso 9001:2015 Standards. Ii. Objectives The Overall Objectives Is To Engage The Services Of A Certifying Body That Shall Assess The Compliance Of The Established Jjwc Quality Management System Covering Jjwc’s Secretariat Processes To Iso 9001:2015 Standards, And Secure A Continuous Certification Thereto. Iii. Project Sites The Following Are The Main Sites/offices Included In The Project, With Their Location: Site 1 Juvenile Justice And Welfare Council – National Secretariat 140 Maginhawa Street, Barangay Sikatuna, Quezon City Site 2 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office I Quezon Avenue, San Fernando, La Union Site 3 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Filed Office Ii 3 Dala Na Pagyaya, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan Site 4 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Iii Government Center, Maimpis, San Fernando, Pampanga Site 5 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Iv-calabarzon Alabang Zapote Road, Alabang, Muntinlupa City Site 6 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Iv-mimmaropa 1680 F. T. Benitez Cor. Gen. Malvar St., Malate, Manila Site 7 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office V Embarcadero De Legazpi, Legazpi City Site 8 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Vi M.h. Del Pilar St., Molo, Iloilo City Site 9 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Vii Mj Cuenco Avenue Corner Gen. Maxilom Avenue, Cebu City Site 10 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Viii Magsaysay Blvd., Tacloban City Site 11 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Ix General Vicente Alvarez St., Zamboanga City Site 12 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office X Masterson Avenue, Upper Carmen, Cagayan De Oro City Site 13 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Xi Suazo St., Corner Magsaysay Ave., Davao City Site 14 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Xii 9506-purok Bumanoag, Brgy. Zone 3, Koronadal City Site 15 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Car 40 North Drive, Baguio City Site 16 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Ncr 389 San Rafael St., Corner Legarda St., Sampaloc Manila Site 17 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Dswd Field Office Caraga R. Palma St., Butuan City Site 18 Regional Juvenile Justice And Welfare Committee – Regional Secretariat Ministry Of Social Services And Development Barmm Mssd-barmm, Brgy. Semba Dos, Maguindanao Iv. Scope Of Work And Implementation Schedule The Certifying Body Is Expected To Provide The Following Services: Item Activities And Deliverables Target Date 1 Preparation For The Surveillance • Submission Of Technical Proposal Including Indicative Audit Plan For Year 3 (e.g. Number Of Audit Sites To Be Subjected To Surveillance Audits, Etc.) To Be Agreed Upon By The Two Parties At The Start/effectivity Of Consultancy • Attendance Alignment Meeting • Submission Of Audit Plan/itinerary April 2024 Within Fourteen (14) Days Befor The Audit Schedule 2 Conduct Of Surveillance Audit • Conduct Of Surveillance Audit • Submission Of Audit Reports Detailing Observations, Opportunities For Improvement, And Any Nonconformity To Iso 9001:2015 Standard Or Documented Information And Suggestions On How To Address Them No Later Than Seven (7) Working Days After The Conduct Of The On-site Audit. • Evaluation And Confirmation Of Correction/corrective And Preventive Actions Not Lated Than 19 July 2024 (within Seven (7) Days After The Conduct Of The Audit 3 Issuance Of Attestation • Issuance Of Attestation • Provision Of The Following: A) Complimentary A3 Size Certificate With Frame; B) Complimentary All-weather Tarpaulin With Logo Within One (1) Month From The Conduct Audit Or Receipt And Confirmation Of Corrective Action (if Any) Notes: 1. In The Event Of Unforeseen Circumstances Beyond The Jjwc’s Control, The Activities Including Timelines And Requirements May Be Modified. Any Chenges Must Be Done By Mutual Consent. 2. The Certifying Body Shall Include In Their Audit Activies Aprocedure For Client Appeals, As Agreed By Both Parties. If Resolutions On Good Terms For Disputes Between Jjwc And The Certification Body Cannot By Made, The Jjwc Shall Be Afforded The Right To Lodge Appeals About The Decisions Of The Audit Team To An Independent Arbitrator, Independently From This, The Legal Path Is Open To Both Parties. 3. At All Times, The Cb Shall Perform Its Services With The Highest Standard Of Professional, Ethical Competence, And Integrity, And Shall Abide By The Auditing Principels, Terminologies, And Guidelines As Specified In Iso/iec 17021:2015 And Iso 19011:2018 – Guidelines For Auditing Management Systems, And Other Relevant Issuances. 4. All Information, Data, And Records Are Property Of Jjwc And Are Confidential In Nature, And Shall Be Treated With Utmost Confidentiality At All Times By The Certifying Body. 5. The Cb Shall Accommodate Requests Of Gqmc, Dbm-spid And Other Oversight Agencies For Information/documents Relative To The Agency’s Qms Certification, And Shall Ensure Compliance Wit Hthe Requirements Of The Said Agencies For The Validation Of Jjwc’s Qmc Certification. 6. The Jjwc Reserves The Right To Pre-terminate The Contract In Case The Certification Body Fails To Comply With Minimum Requirements, Deliverables, And/or Performance Ratings. Vi. Qualifications Of Service Provider The Certifying Body Shall Have The Following Qualifications: 1. Accredited By The International Accreditation Forum (iaf). 2. Accredited By The Department Of Trade And Industry – Philippine Accreditation Bureau (dti-pab). 3. Accredited To Audit And Certify Qms For The Specified Scope (iaf 36 For Public Administration). 4. Must Have Conducted Qms Audits Using The Iso 9001:2015 Standards To At Least Five (5) Organizations In The Philippines, Of Which, Two (2) Are For Government Institutions. The Audit Team Shall Have The Following Qualifications: 1. Should Be Composed Of At Least Three (3) Members, One Of Which Shall Be Designated As The Lead Auditor. 2. The Audit Team Lead And Members Must Be A Holder Of Any Bachelor’s Degree, And Must Have Conducted A Qms Audit Using The Iso 9001:2015 Standards To At Least Two (2) Organizations In The Philippines, One Of Which Must Be A Government Institution. 3. The Audit Team Lead And Members Must Be An International Register Of Certificated Auditors (irca) Qms-certified Auditor. Vii. Evaluation Criteria Pursuant To R.a> No. 9184 And Its Revised Irr, The Proposals/bids Received Shall Be Evaluation Based On Quality-cost Based Evaluation (qcbe). The Criteria And Rating System For The Selection Of The Winning Certifying Body Are As Follows: Evaluation Criteria Weight Technical Proposal 80% • Applicable Experience - Must Have Conducted Qms Audits Using The Iso 9001:2015 Standards To At Least Five (5) Organizations In The Philippines, Of Which, Two (2) Are Government Institutions 20 • Qualification Of Auditors • Must Be And International Register Of Certificated Auditors (irca) Qms-certified Auditor. Must Have Conducted A Qms Audit Using The Iso 9001:2015 Standards To At Least Two (2) Organizations In The Philippines, One Of Which Must Be A Government Institution. 20 • Person-days • At Least One (1) Person-day Per Audit Site Will Be Spent To Audit Specific Technical And Complex Processes. 20 • Track Record • With At Least Three (3) Or More Clients On A Similar Sector As Jjwc Were Provided With Certification 20 Financial Proposal - Shall Not Exceed The Approved Budget For The Contract (abc) Of One Hundred Ninety-eight Thousand Pesos (php 198,000.00) And Shall Be Deemed To Include The Const Of All Taxes, Duties, Fees, Levies, And Other Charges Imposed Under Applicable Law - Financial Proponents Received In Excess Of The Abc Shall Be Automatically Rejected 20% Total 100% Passing: 85% Viii. Other Terms And Conditions 1. Replacement Of Any Team Member Shall Require Prior Written Approval Of Jjwc 2. The Jjwc Shall Provide The Audit Team With The Logistical Requirements Of The Activity Such As Assessment Venue, Meals, Transportation, Including Airfare, Board And Lodging (inclusive Of Meals), And Necessary Supplies. Ix. Payment Of Remuneration: Payments Shall Be Based On The Completion Of The Following Activities As Evidenced By The Submission And Acceptance Of The Required Deliverables For The Jjwc Secretariat Processes: • Submission Of Audit Plan • Conduct Of Surveillance Audit • Submission Of Audit Report And Confirmation Of Corrective Actions, If Any. • Issuance Of Attestation Certificate The Total Contract Amount Is Inclusive Of All Applicable Taxes And Fees. Further, Payment Shall Be Based On Actual Person-days Served. In Case There Is A Lesser Number Of Audit Sites Compared To The Identified Project Sites, The Billing Statement Must Be Adjusted In Accordance With The Actual Person-days Served. X. Contract Period The Contract Perod Or Term For The Service Described In This Terms Of Reference (tor) Is Valid Until December 31, 2024. It Is Expected That The Certifying Bnody Shall Initiate The Services, As Agreed, After Receipt Of The Contract Of Services. In View Of These, The Jjwc Now Invites Interested Consultants To Bid In This Procurement And Submit The Following: 1. Letter Of Expression Of Interest Addressed To The Bids And Awards Committee Chairperson 2. Eligibility And Technical Documents: A) Updated Mayor’s Permit B) Philgeps Registration No. C) List Of Audit Team Leaders And Members D) Curriculum Viated Of The Lead And Members Of The Audit Team, With The Following Information: • Educational Background • Experience In Qms Audit Using Iso 9001:2015 Standards • Client • Project And Scope • Role • Project Duration E) Company’s Proof Of Accredication From The International Accreditation Forum (iaf) F) Company’s Proof Of Accreditation From The Department Of Trade And Industry Philippine Accreditation Bureau (pab) To Audit And Certify Qms For Iaf 36 For Public Administration. G) Company Profile H) List Of Ongoing And Finished Projects Related To Auditing Qms Based On Iso 9001:2015 Standards – Separated Into Government And Private (preferably, Proof Of Engagements And Performance Evaluation Are Attached) I) Copy Of Irca Certifications Of The Audit Team Leaders And Members 3. Financial Proposal Inclusive Of Applicable Taxes And Fees Please Submit The Aforementioned Documents In A Sealed Envelope Stating The Title And Number Of The Procurement Activity At Jjwc Bac Secretariat, #140 Maginhawa St., Sikatuna Village, Diliman, Quezon City Or Send Through Email At Mycachero@jjwc.gov.ph Copy Furnish Procurement@jjwc.gov.ph On/or Before 20 May 2024 At 3:00 Pm Or The Latest Update Of Deadline Specified In The Notice At Philgeps. The Consulting Services Shall Be Procured Through Small Value Procurement Pursuant To Section 53.9 Of The Implementing Rules And Regulations (irr) Of The Republic Act No. 9184 (government Procurement Reform Act) And Proposals Shall Be Evaluated Through Quality-cost Based Evaluation (qcbe) Method. Ma. Victoria L. Rivera Chairperson Bids And Awards Committee Juvenile Justice And Welfare Council C/o Bac Secretariat #140 Maginhawa Street, Sikatuna Village, Quezon City Tel: (02) 8921-0565