Hvac Tenders

Details: Visn 2: New York/ New Jersey va Heathcare Network 632-21-120: Install Hazard Shower & Eyewash Stations statement Of Work (sow) July 12, 2023 table Of Content: Section Description 1.0 Scope 1.1 Nara Records Management 1.2 Information Security Privacy 1.3 Contractor Confined Space Entry Requirements 1.4 Infection Control Risk Assessments (icra) General Notes 2.0 Tasks 3.0 Implementation Of Work 4.0 Period Of Performance (pop) 5.0 Additional Notes 1.0 Scope the Contractor Shall Provide All Manpower As Required, Including All Technical And Logistical Resources, And Perform All Operations Necessary To Provide The Following Services And Develop The Deliverables As Described In This Document. Note That The Terms Contracting Officer Representative (cor) And Contracting Officer Technical Representative (cotr) May Be Used Interchangeably And Refer To The Same Entity. this Project Is Located At The Veteran Affairs (va) Northport Ny Campus At 79 Middleville Road, Northport Ny 11768. The Campus Contains Approximately 268 Acres, Approximately 107 Of Those Acres Have Been Declared A Historic District. The Northport Va Campus Was Opened In 1928 As A Neuropsychiatric Veteran S Hospital And Consists Of Numerous Facilities Providing Physical Infrastructure For Patient Care, Research, Education And Administration. due To Modifications That Were Done To The Structures Over The Years, The Existing Emergency Eyewash And Shower Stations May Not Be Adequate For The Current Space Program Or May Not Be Required At All. Emergency Eyewashes And Showers Are First Aid Rather Than Preventive Measures And Must Be Readily Available In Spaces Where Occupants May Be Exposed To Hazardous Chemicals. Emergency Eyewash And Shower Stations Are Not To Be Used In Lieu Of Appropriate Personal Protective Equipment (ppe). Evaluation Of Areas For Emergency Eyewashes And Showers Was Conducted As If Ppe Were Not Used. the Scope Of This Project Is To Provide New Emergency Eyewash And Drench Shower Stations To The Required Spaces And Upgrade Or Remove Existing Stations. The Contractor Shall Furnish Labor And Materials And Perform Work For Installations, Upgrades, Or Removal Of Emergency Eyewash And Shower Stations As Shown On Contract Documents (e.g. Sow, Drawings, Schedules, Specifications). Work May Include General Demolition, Construction, Alterations, Mechanical, Electrical, & Plumbing Work, Necessary For The Successful Execution And Completion Of The Project. this Document Adheres To The Requirements Of: the Joint Commission Perspectives (march 2021) vha Directive 7704: Emergency Eyewash And Shower Program (october 12, 2021) ansi Z358.1- 2014 specification 22 40 00 Section 2.4: Emergency Fixtures va Plumbing Design Manual (https://www.cfm.va.gov/til/dmanual/dmplbg.pdf) va Plumbing Specifications (https://www.cfm.va.gov/til/spec.asp#22) the Contract Completion Time Is 300 Calendar Days From Receipt Of Notice To Proceed. work Shall Be Governed By: this Statement Of Work (sow), attachment 1: Equipment Schedule attachment 2: Building Floor Plans attachment 3: Project Specifications hazard Assessments: veterans Affairs Medical Center Northport (vamc) Safety Office Has Performed Hazard Assessments, Including A Review Of The Chemicals Used, Across The Facility To Determine Where Emergency Drench Showers And Eyewashes Are Needed For Immediate Use When Exposure To Corrosive Materials Occurs. Assessments Were Completed As A Prelude To The Development Of This Procurement Package Whenever A Change In Chemicals, Processes, Or Controls Could Result In Changes Warranting The Addition Or Removal Of Emergency Drench Showers And Eyewashes. this Work May Require After-hours Or Weekend Work Implementation Due To Ongoing Service Location Processes, And/ Or Requirements For Water Supply Shutdowns Following Lockout-and Tagout Procedures In Coordination With Va Cor And Plumbing Shop. identification Of Deficiencies Are To Be Itemized Before Implementation Of Work During Walkthroughs, However, When Additional Issues Are Identified During Work Processes, Notifications Will Be Provided To The Project Cor For Resolution. Contractors And Subcontractors Are Responsible To Confirm Conditions Before The Initiation Of Work. accessibility Criteria: emergency Flushing Equipment Should Be Located: in Accessible Locations That Require No More Than 10-seconds (or 55ft) Unobstructed Travel (no Latching Doors) And On The Same Level As The Hazard. This Distance May Need To Be Reduced At Areas Where Extremely Corrosive Chemicals Are Used. in A Well-lit Area. water Flow Is Established Between 33-inches And 53-inches From The Standing Grade, And Minimum 6-inches From A Wall, Free Of Obstructions. the Eyewash Station Must Have Hands-free, Stay-open Valves (single Action Operation So That, After Actuation, Water Continues To Flow). in An Area Clear Of Any Obstruction That May Impede Employee Access. Employees Will Not Be Required To Pass Through A Locked Or Latched Doorway. worker Must Be Able To Flush Both Eyes Simultaneously For At Least 15 Minutes. in A Location Marked By Highly Visible Signage. placement And Design Must Meet Accessibility Requirements Of The Architectural Barriers Act (when Applicable), Va Barrier Free Design Guide (pg-18-13) And Latest Edition Of The Va Plumbing Design Manual. selection Criteria: only Ansi-approved Eyewashes And Drench Showers Shall Be Purchased And Installed. ansi-approved Self-contained Eyewashes Are Acceptable Upon Review And Approval By The Facility Safety Manager. portable Eyewash Stations Must Also Meet Ansi Z358.1-2014 Requirements. personal Eyewash Flushing Bottles Are Acceptable Only If The Hazard Is Biological. installation: emergency Eyewashes And Drench Showers Will Be Installed In Accordance With Manufacturer's Specifications, Va Specifications And Ansi Installation Standards. the Equipment Must Be Installed On A System Capable Of Delivering The Required Quantity And Temperature Of Water. provide Domestic Cold And Hot Water Lines For Each Emergency Eyewash/ Shower Station. Refer To Attachment #1 For Additional Requirements. provide New Isolation Valves On The Domestic Cold & Hot Water Supply Lines For Maintenance Purposes. Provisions Shall Be Made To Prevent Unauthorized Shut Off. the Tepid Water Line Shall Be Supplied By An Asse Approved Thermostatic Mixing Valve (tmv). All Emergency Eyewashes And Drench Showers Will Deliver Tepid Water (60-100 Degrees Fahrenheit). No Emergency Eyewash Or Drench Shower Will Be Connected Solely To A Hot Water Supply. Obtain Cor Approval Prior To Setting The Final Tmv Temperature Set Point. emergency Showers Shall Be Capable Of Delivering Flushing Fluid At A Minimum Of 20 Gpm For A Minimum Of 15 Minutes. Emergency Eyewashes Shall Be Capable Of Delivering Flushing Fluid To The Eyes Not Less Than 0.4 Gpm For 15 Minutes. emergency Shower Shall Provide A Flushing Fluid Column That Is At Least 82in And Not More Than 96 In. In Height From The Surface On Which A User Stands. control Valve Shall Remain Open Without The Use Of The Operator S Hands Until Intentionally Closed. all New Domestic Water Pipe, Fittings And Components Shall Be Insulated And Labeled Properly. portable Wall Hung Emergency Eyewash Units Shall Be Properly Fastened To The Wall / Structure. Confirm And Coordinate With Cor Prior To Installing For Review And Approval Of Fastening Method. removal/demolition: emergency Eyewashes And Drench Showers Determined To No Longer Be Needed Are To Be Tagged As Do Not Use , Water Supply Turned Off, Work Order Submitted For Priority Removal, And Removed From Service As Soon As Possible. Dedicated Fixture Water Supply Piping Leading To Decommissioned Emergency Eyewash And/ Or Drench Shower Units Will Be Cut Back To The Nearest Active Branch/main And Capped To Prevent Dead Legs. all Removed/ Discarded Devices Shall Remain On-campus Until Determined Otherwise By Cor. activation And Testing: 1. Engineering Service Will Maintain Emergency Eyewashes And Drench Showers In Accordance With The Manufacturer's Specifications And Ansi Z358.1. Modifications That Void The Ansi Approval Are Not Allowed. Each New And Existing Device Shall Be Fitted With A New Test Tag (from The Manufacturer). Water Preservative Solution Bottles Shall Be Administered As Required And Documented. 1.1 Nara Records Management contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As National Archives And Records Administration (nara) Records Policies, Including But Not Limited To The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter Xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, Regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion. in Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or Falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As Amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation. in Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data. the Department Of Veterans Affairs Northport Medical Center And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of Mutilation. Records May Not Be Removed From The Legal Custody Of The Department Of Veterans Affairs Northport Medical Center Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. Willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, Alteration, Or Destruction Of Records, Contractor Must Report To Northport V.a. The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230. the Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or Equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know. The Contractor Shall Ensure That The Appropriate Personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The Head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or Equipment Is No Longer Required, It Shall Be Returned To The Department Of Veterans Affairs Northport Medical Center Control, Or The Contractor Must Hold It Until Otherwise Directed. Items Returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer. Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph (4). the Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any Contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of Information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The Contractor (and Any Sub-contractor) Is Required To Abide By Government And The Department Of Veterans Affairs Northport Medical Center Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. the Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With The Department Of Veterans Affairs Northport Medical Center Policy. the Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public The Department Of Veterans Affairs Northport Medical Center Information That Are Not Specifically Tied To Or Authorized By The Contract. the Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act. the Department Of Veterans Affairs Northport Medical Center Owns The Rights To All Data And Records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The U.s. Government For Which The Department Of Veterans Affairs Northport Medical Center Shall Have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52.227-11 Through Far 52.227-20. training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including Initial Training And Any Annual Or Refresher Training. 1.2 Information Security Privacy information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). the Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. the Contractor Certification & Accreditation (c&a) Requirements Do Not Apply, And A Security Accreditation Package Is Not Required, As Stated In Privacy Form 6500.6. this Contract Does Not Involve Va Sensitive Information And Contractor Personnel Do Not Require Access To Va Systems. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/ Subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of Va. 1.3 Contractor Confined Space Entry Requirements contractor Will Be Informed By The Medical Center S Cotr, (in-charge Of The Confined Space Work), If The Workplace Is A Permit-required Or Non-permit Required Confined Space, And If That Confined Space Entry Is Allowed Only Through Compliance With A Permit Space Program Meeting The Requirements Of Medical Center Memorandum 001-183 Confined Space Program. contractor Will Be Informed By The Cotr Of Any Hazards Known To The Medical Center For The Space In Question And Will Determine If A Confined Space Work Permit Is Required. contractor Will Be Apprised By The Medical Center S Cotr, (in-charge Of The Confined Space Work), Of Any Precautions Or Procedures That The Medical Center Has Implemented For The Protection Of Employees In Or Near Permit Space Where Contractor Personnel Will Be Working. the Medical Center S Cotr, (in-charge Of The Confined Space Work), Will Advise The Contractor Of How To Fill Out The Required Forms And Gain The Necessary Confined Space Entry Permits From The Va Fire Department And Be Responsible For The Contractor Following The Requirements Of Cm 001-183 Confined Space Program. the Medical Center S Cotr, (in-charge Of The Confined Space Work), And Contractor Will Coordinate Entry Operations When Both Medical Center Personnel And Contractor Personnel Will Be Working In Or Near Permit Spaces As Required By 29 Cfr 1910.146(d)(11) And 1926.21(b)(6). contractor Will Obtain Any Available Information Regarding Permit Space Hazards And Entry Operation From The Medical Center S Cotr, (in-charge Of The Confined Space Work). at The Conclusion Of The Entry Operations, The Medical Center S Cotr, (in-charge Of The Confined Space Work), And Contractor Will Discuss Any Hazards Confronted Or Created In Permit Spaces. the Contractor Is Responsible For Complying With This Medical Center Memorandum 001 183 Confined Space Program, 29 Cfr 1910.146(d) Through (g) And 1926.21(b)(6). The Medical Center Will Provide Rescue And Emergency Services Required By 29 Cfr 1910.146(k) And 1926.21(b)(6). prior To Awarding A Contract To Commence Entry Operations, The Contractor Shall Submit Proof Of Training Required Under 29 Cfr 1910.146(g) To The Medical Center Contracting Officer And The Medical Center S Cotr, (in-charge Of The Confined Space Work). questions Regarding The Medical Center S Permit-required Confined Space Entry Program Can Be Addressed To The Va Fire Department (ext. 2769) And Cotr. 1.4 Infection Control Risk Assessments (icra / Wicra) - General Notes the Vamc Requirements Shall Be Met At All Times. The Icra Status Will Be Reviewed Weekly By The Cor. Contractor Will Coordinate All Work With Cor. contractor Shall Utilize Critical Branch Power For Any Dust Mitigation Equipment, I.e., Negative Air Machine (nam). If Critical Branch Power Is Not Readily Accessible, Contractor Shall Run A Temporary Critical Circuit Back To The Nearest Critical Branch Panel. At No Time Shall There Be Extension Cords And/ Or Temporary Wiring Laid Out Within The Egress Corridors And/ Or Veteran Patient Areas. Any Temporary Wiring Shall Be Installed In The Ceiling Space. contractor Shall Maintain All Exits During Construction In Compliance With Nfpa 101 Life Safety Codes Including: nfpa 101-4.6.10 2015 Construction, Repair, And Improvement Operations. nfpa 101-7.1.10 2015 Means Of Egress Reliability. nfpa 101-18.7.9 2015 Requirements For Emergency Lighting Systems. nfpa 241 2010 Standard For Safeguarding Construction And Demolition Operations. contractor Shall Provide A Zippered Door At Entrance To The Work Area. Containment Barriers Shall Seal Work Area Air-tight. place Tacky Mats At Entrance And Exit Of Work Area. contain Construction Waste Before Transport In Tightly Covered Containers. Coordinate Access Routing Of Materials, Waste, And Personnel Through The Facility With The Cor. seal Ventilation Grills And Open Ducts In Work Area With Visqueen. contractor Shall Submit A Water Infection Control Risk Assessment (wicra) Form For Each Work Location. 2.0 Tasks Project Tasks Are As Follow: task 1: Remove Selected, Existing Emergency Eyewash And/ Or Drench Shower Units task 2: Install New Emergency Eye/face Wash, Combination Shower & Eye/face Units task 3: Upgrade Existing Emergency Eyewash And/ Or Drench Shower Units task 4: Signage And Visibility task 5: Activation, Testing, And Demonstration Of Meeting Compliance Criteria note: Contractor Must Obtain A Notice To Proceed (ntp) Prior To Performing Work And Prior To Purchasing Equipment. Contractor Shall Submit All Product Submittals And Receive Approval From Cor As A Requirement To Receiving Ntp. task 1: Remove Selected, Existing Emergency Eyewash And/or Drench Shower Units attachment #1 Identifies Emergency Eyewash And Drench Shower Stations And Accessories Which Are To Be Removed By The Contractor. The Items Listed Below Shall Also Be Performed By The Contractor: contractor Shall Coordinate With Cor Prior To Commencing Demolition Work In Order To Coordinate Shut Down With The Facility And To Obtain All Required Permits And Approval From Cor To Commence Work. contractor Will Furnish All Labor And Materials To Remove Specified Stations And To Restore Damaged Walls, Ceilings, And Floors To Original Conditions Before Continuing With Work At Other Locations. all Discarded Devices Are To Be Inspected And Approved By The Cor Prior To Being Removed Offsite By The Contractor. domestic Cold And Hot Water Lines Serving The Emergency Fixture Shall Be Isolated Prior To Device/piping Removal Or Alteration. Prior To Start Of Work, Provisions Shall Be Made To Locate And Temporarily Flag Additional Upstream Valves In Case The Main Fixture Valves Are Not Holding Once The Pipes Are Cut. This Will Greatly Reduce The Risk Of Flood Damage. emergency Fixtures That Are To Be Removed Completely Or Relocated Shall; Have The Domestic Water Piping Cut And Capped Back To Active Main/riser To Prevent Deadlegs . The Emergency Fixture Waste Piping (if Any) Shall Be Cut And Capped Back To Main Active Branch/ Riser. If Piping Extends Below Ground, Cut And Cap At Floor. All Applicable Pipe Hangers, Fittings And Appurtenances Shall Be Removed And Discarded. emergency Fixtures That Are To Be Retrofitted With Thermostatic Mixing Valves (tmv) Shall; Existing Piping, Fittings, Hangers And Components That Are To Remain, Shall Be Inspected By The Contractor And Replaced With New Wherever Deemed In Need Of Repair. faucet Mounted Eyewashes That Are Removed Shall Be Replaced With A New Laminar Flow Control That Is Compatible With The Existing Faucet. task 2: Install New Emergency Eye/face Wash, Combination Shower Eye/face Wash Units contractor Will Provide All Labor, Materials, And Supplies To Conduct A Comprehensive Inspection Of All Emergency Eyewash And Drench Showers Station Across The Facility. There Are Approximately 127 Stations, Refer To Attachment #1 For New Work Requirements. Contractor Is To Furnish All Labor And New Materials To Install The Emergency Fixture And/or New Plumbing Components As Required. contractor Shall Coordinate With Cor Prior To Commencing New Work In Order To Coordinate Shut Down With The Facility And To Obtain All Required Permits And Approval. As Part Of This Requirement, Contractor May Be Required To Establish A Work Exclusion Zone By Erecting Temporary Dust Control Barriers And Dust Control Measures As Required In Specifications And Infection Control. domestic Cold And Hot Water Lines Serving The Emergency Fixture Shall Be Isolated Prior To Device/ Piping Alteration. Prior To Start Of Work, Provisions Shall Be Made To Locate And Temporarily Flag Additional Upstream Valves In Case The Main Fixture Valves Are Not Holding Once The Pipes Are Cut. This Will Greatly Reduce The Risk Of Flood Damage. provide New Domestic Cold And Hot Water Piping To Each New Emergency Fixture, With New Ball Valves, Insulation, Labels, Hangers, Fittings, Approved Temperature Gauge And All Required Appurtenances. Provide New Waste Piping As Required, Including Trap And Venting. all New Pipe Wall Penetrations Shall Be Sealed In An Approved Manner To Maintain Wall Fire Rating. restore Damaged Walls, Ceilings, Floors, And Paint To Original Conditions Before Continuing With Work At Other Locations. new Countertop Mounted Eye/face Wash Shall Be Compatible With Existing Pre-drilled Countertop Hole. If None Exist, Contractor Shall Drill New Hole In Accordance With Manufacturer Specifications And Shall Exercise Great Care To Not Damage The Surrounding Countertop Surface Areas. Provide With New Escutcheons. Task 3 Upgrade Selected, Existing Emergency Eyewash And/ Or Drench Shower Units furnish All Labor And Materials To Upgrade Existing Eyewash And Drench Shower Systems To Achieving Z358.1-2014 Compliance For Tepid Water And Other Required Parameters. Follow The Sequential Steps Outlined In Task # 2. Attachments # 1 And # 2 Detail The Locations Where Upgrades Are To Be Implemented To Meet Osha/ Ansi Compliance. â· Replace Existing Cold And Hot Water Stop Valves With New Ones. Insulate Existing Piping To Remain And Label Accordingly. Task 4 Signage And Visibility contractor Will Provide All Labor, Materials, And Supplies To Install Signage Identifying The Location Of The Emergency Eyewash And Drench Shower Stations Identified In Attachment # 1, Which Identifies Where New Signage Is To Be Installed, And Where Existing Signage Is To Be Removed. Contractor Shall Coordinate And Obtain Approval From Cor Prior To Installing New Signage. Task 5 Activation, Testing, And Demonstration Of Meeting Compliance Criteria following Emergency Eyewash And Drench Shower Upgrades, Repairs, Installation, Contractor Shall Demonstrate Proper Function Of Each Unit For Compliance With Applicable Regulations And Guidance. test All Piping, Stop Valves, Thermostatic Mixing Valves, And Eyewash / Drench Showers At Each Location For Water Leaks And Proper Function. Confirm Water Flows Are Within Uniform Guidelines For Performance Use And Specified Temperature Range Limitations. (read More At The Ansi Blog: Ansi Z358.1-2014: Emergency Eyewash & Shower Standard Https://blog.ansi.org/?p=158175) perform An Annual Retest And Readjustment Of All Temperature Limiting Devices Within 12 Months Of Task 5 Completion Date. 3.0 Implementation Of Work contractor Will Be Responsible For Supervision Of Labor, Proper Tool Selections And Use, Equipment, Supplies, And Logistical Needs To Complete The Project In Safe And Professional Manner. Contractor S Staff And Subcontractors Will: obtain And Display Security Id Badges From The Va Prior To The Initiation Of Any Work At The Facility. Security Badges Are To Be Worn At All Times On Their Person. utilize Required Personal Protective Equipment (ppe) As Required By Osha, Vamc, And Contractor S Accident Prevention Plan. osha And Vamc Required Safety Training Certifications Will Include (but Not Be Limited To) 30-hour Construction Safety For The Team S Competent Person (cp) And Osha 10-hour Construction Safety Training Certifications For All Other On-site Workers. contractors And Subcontractors Will Follow Facility Covid-19 Safety Protocols And Masking Policy. Similarly, The Facility S No Smoking Policy Must Be Adhered To. contractor Will Provide A Clean And Safe Environment That Is Broom Swept And Mopped At The End Of Each Workday. contractor Will Ensure That Hot Work/ Burn Permits, Infection Control, And Interim Life Safety Measure (ilsm) Permits Are Posted Where Work Is Being Done Each Day. contractor Will Provide Advanced Notice Of Water Line Shutdowns, Limit Their Duration, And Ensure That All Water Lines Are Adequately Flushed Prior To Returning To Operational Status In Accordance With State And Local Codes. the Cor Must Be Notified Of Any Work That Penetrates Floor, Walls, Or Ceiling. All Penetrations Must Be Closed And Sealed By End Of Shift/ Close Of Business Before Va Fire Department (vafd) Conducts Closing Inspections As Per National Fire Protection Association (nfpa), Federal, State, And Local Codes. contractor Is Responsible To Post Safety Signage Relative To The Specific Area Being Worked In For The Protection Of Employees, Veteran Patients, And Visitors. at Conclusion Of Project, Contractor Shall Provide Complete Plumbing Systems Upgrade Details To Update Facility Infrastructure Diagrams And Drawings. Include Any Incidental Apparatus, Appliances, Material Labor, And Services Necessary To Complete Work In All Respects And Be Fully Ready For Operation. all Plumbing Works Shall Be Designed, Installed, Tested, And Cleaned In Accordance With All Applicable Codes Including The Current State And Local Building, Mechanical, Electrical, Plumbing, And Energy Codes, Nfpa Requirements, And The Va Design Requirements. where Valves Are Installed Behind Walls Or Concealed Locations, Contractor Shall Furnish And Install Access Panels. Panels Shall Match Existing. contractor Shall Coordinate With Cor Regarding Other Plumbing, Hvac, Fire Protection, Medical Gases, And Electrical Work So As Not To Conflict In Location With Other Work That May Be Existing Or Ongoing. all New Domestic Cold, Hot, And Hot Water Return Piping Shall Be Insulated. Refer To Specifications For Insulation Type And Thickness. contractor Shall Not Cut Any Structural Members Without First Securing Written Approval From Va. all Underground Water Piping Shall Be A Minimum Of 18 Inches Below Grade Or Finished Floor Unless Otherwise Noted. upon Completion Of Work, Contractor Shall Remove All Tools, Appliances, Surplus Materials, And Scrap. All Identified Existing Equipment To Be Removed Shall Be Returned Or Turned Over To The Owner. All Above Grade Piping Will Be Removed And Disposed Of As Per Va Requirements. when Conflicts In Specifications Or Drawings, Or Between Either Occur, The Items Of Greater Quantity Or Higher Cost Shall Be Provided. confirm The Exact Location And Size Of Existing Soil, Waste, Vent, Hot And Cold-water Piping Mains From The Actual Work Area. All New Lines Are To Be Routed Two And/ Or From Verified Locations. contractor Shall Visit The Job Site And Inspect All Existing Conditions Affecting Work. Submission Of Proposal Shall Be Construed As Indicating Such Knowledge. No Additional Payment Will Be Made On Claims That Arise From Contractor S Failure To Comply With This Requirement. contractor Is Responsible For Checking Field Conditions Prior To Bidding And Report Any Problems Or Conflicts To The Cor Within 2-days Of Discovery. Any Changes Resulting From Conditions Arising During Implementation Which Are Not Reported To The Va Is Attention Or To Be Made By Contractor With No Additional Cost To The Owner. Is It Contractor S Responsibility To Confirm Existing Conditions And Reporting Discrepancies To And Report Discrepancies In A Timely Manner That Will Forfeit Contractors Right To Claim, Compensation For Any Extension Time Extensions, Or Material Return/ Replacement Charges That Might Occur. contractor Shall Clean And Sanitize Each New Segment Of Domestic Water Piping Prior To Placing In Service Records Of Witnessed Test Reports Shall Be Available At The Time Of Final Inspection. contractor To Furnish All Equipment And Material Submittals For Review And Approval Prior To Construction. 4.0 Period Of Performance (pop) scheduling Of All Work Must Be Arranged And Coordinated With The Va-cor A Minimum Of Two (2)-weeks In Advance So That Affected Services And Departments Can Adjust Work And Process Flows. Also, Scheduling For Required Engineering Alert Announcements To Facility Leadership, Employees, Patients, And Other Contractors For Domestic Water Supply Systems Shutdowns Must Be Made Within Thin The Same Advanced Notice Scheduling To Implement Work. work Will Begin After Issuance Of Notice To Proceed (ntp). The Contractor Shall Submit The Schedule Of Values For Approval By The Va 15-days After Ntp. All Submittals Must Be Approved By Va Prior To Beginning Work. Contractor Has 30 Calendar Days Ntp To Submit All Products To Be Used In The Project. The Total Project Duration Time Is 300 Days. contractor To Provide 1 Year Warranty On Parts & Labor Upon Acceptance Of The Completed Project. contractor To Provide All Close Out Documentation 30 Days Prior To Completion Of Project. upon Acceptance Of Closeout Documentation By The Va, Contractor Can Apply For Final Payments. place Of Performance: department Of Veterans Affairs Va Medical Center Northport Ny 79 Middleville Rd. northport, Ny 11768 5.0 Additional Notes the Contractor Shall Prepare A Spreadsheet Showing Details Of Each Location S Requirements And Status In Detail And Maintain The Spreadsheet As A Running Status Summary Of The Work. An Electronic Version Of Attachment 2: Equipment Location And Installation Schedule Will Be Provided To Be Used For This Purpose. the Contractor Shall Prepare A Spreadsheet Showing The Schedule Of The Proposed Work. the Contractor Shall First Make A Request In Writing (email) Requesting Any Interruption Of Any Service Two Weeks In Advance. Request For Interruption Of Any Utility Services Must Approved By The Cor. if Any Wall Penetrations Are Anticipated To Be Required, The Contractor Shall Notify The Cor In Advance. The Contractor Shall Comply With All Va Fire Department (vafd) Penetration Requirements Including Obtaining Permits As Required Through Fire Rated Assemblies (including Floor Slabs) As Described In Specification 22 07 11, Section 3.1 (m)(1) And (2). note That This Contract Does Not Involve Va Sensitive Information Or Data. contractor Shall Be Responsible To Plan And Coordinate All Work With The Cor Who Will Coordinate And Provide Access. Contractor Is Responsible For Safety, Record Keeping, Security Monitoring, And Inspection Of Area. Contractor Shall Maintain Certified Payroll And Daily Logs. contractor Shall Provide The Cor With A List Of Contractor Staff Participating In The Work And Shall Submit In Writing An Id Request With Company Name, Address, Telephone Number, Name Of Each Individual Contractor Employee Or Subcontractor Employee And Position Title, Ss# (by Fax Or Encrypted Email), Home Address, Copy Of Osha 10-hour Construction Safety Training Certificate, And Copy Of Osha 30-hour Construction Safety Training Certificate (for Supervisors). See Specification Section 01 00 00 For A Complete List Of Required Documents. note That This Contract Does Not Involve Va Sensitive Information Or Data.

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0559. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238220 (plumbing, Heating, And Air-conditioning Contractors) Size Standard $19 Million. this Is An Sdvosb Set-aside. va Connecticut Healthcare System West Haven Campus Requires Chiller Maintenance Services For An Inventory Of Chillers Both Serving The Entire Campus Along With Local Designated Clinical Spaces. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Preventative Maintenance And Emergency (unscheduled) Repair Of Air Cooled And Water-cooled Chillers, Vfd S, Controls, And Spare Parts Inventory. Please Reach Out To Melissa Metevelis Melissa.metevelis@va.gov For All Technical Questions With The Below Sow. Please Price In A Base Plus 4 Oy Format. all Interested Companies Shall Provide Quotations For The Following: statement Of Work chiller Maintenance And Repair background va Connecticut Healthcare System West Haven Campus Requires Chiller Maintenance Services For An Inventory Of Chillers Both Serving The Entire Campus Along With Local Designated Clinical Spaces. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Preventative Maintenance And Emergency (unscheduled) Repair Of Air Cooled And Water-cooled Chillers, Vfd S, Controls, And Spare Parts Inventory. justification veterans Health Administration (vha) Seeks To Continue To Improve The Operational Capabilities Of Campus Chillers By Establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. location Of Services va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 period Of Performance base Contract Period Shall Be 06/03/2024 06/02/2025. The Contract Will Also Contain The Provision For (4) Annual Option Years: qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. the Contractor Shall Maintain Sufficient Stock Of Parts Needed For Repair And Maintenance Of The Equipment Or Be Able To Secure Parts Within Twenty-four (24) Hours. All Parts Used Shall Be New Oem Parts Only. Reverse Engineered And/or Refurbished Parts Shall Not Be Utilized Under The Terms Of This Contract Without Explicit Permission, In Writing, From The Contracting Officer. subcontracting Of Ay Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Complete The Work For The Services Described In This Document Including Preventative Maintenance, Inspection, Calibration, And Unscheduled Repairs. scheduled Maintenance Shall Be Completed Monday Through Friday And During Regular Business Hours Of 8:00 A.m. And 4:30 P.m. Acknowledgment And Response Of An Emergency Service Call Shall Be Within 2 Hours. manufacturer qty model Number size serial Number location york 1 ylaa0120se46xxc 120 Tons saym-183670 b1 - 6th Floor trane 1 rtac2004uq0nuafnl1wx1ddnba0fn11nr0exn 200 Tons u07m06753 b1 - 6th Floor trane 1 rtac2004uq0nuafnl1wx1ddnba0fn11nr0exn 200 Tons u07m06754 b1 - 6th Floor trane 1 cgam026f2w02axd2a1a1b1dxx a1a1a4axx8b1a1a3a1d1xxcxx 26 Tons u20m83623 b2 - Penthouse drake Refrigeration 1 pwc90s2-t3-z (water Cooled) 10 Tons d06h0446 b1 - Ground york 1 ylaao115se46xca 115 Tons skym-401170 b1 - 9th Floor airstack (6 Modules) 1 pmp3007dabmn 180 Tons ad11-126 b2 - 6th Floor filtrine 1 pcp-200-33ar-ssd 3 Tons 1/20/9474 b1 - Subground no Work Shall Be Performed On Government Holidays Unless An Emergency Status Has Been Indicated By The Va Contracting Officer. description Of Services: maintenance, Inspections And Testing To Maintain Compliance With: vha Directive ansi/ashrae/ashe Standard vha Hefp Hvac Design Manual Revised November 01, 2022. startup And Inspection Of Eight (8) Chillers. annual Cooling Systems Shut-down Inspections On All Eight (8) Chillers. hydronic System: Circulation Pumps, Air Separator, Pressure Expansion Tanks scheduled Maintenance Requirements: the Manufacturer Maintenance Procedures Take Precedence Over Other Recommended Maintenance Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. air Cooled Chiller: frequency: (quarterly) check Unit For Proper Operation, Excessive Noise, Or Vibration. run System Diagnostics Test. review Chiller Logs. check Oil Level In Oil Separator Sight Glass. Add Oil As Necessary. Pull Oil Sample On Trane Chillers Only. Follow Manufacturer Instruction Otherwise. check Liquid Line Sight Glass, Oil, And Refrigerant Pressures. record System Operating Temperatures And Pressures In The Checklist. check Programmable Operating Set Points And Safety Cutouts. Assure They Are Correct For The Application. verify Motor Amperage Load Limit. thoroughly Clean Evaporator And Condenser. inspect Plumbing And Valves For Leaks, Adjust As Necessary. check Compressor And Evaporator Heater Operation. check Superheat On The Evaporator And The Economizer Feed To The Compressor. check Condenser Sub-cooling. Check For Dirt In The Panel. Check Door Gasket For Sealing Integrity. clean Chiller. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. frequency: (semi-annually) all Procedures In The Quarterly Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. perform All Check Items In The Quarterly Schedule. perform Analysis On Oil Filter. Change If Necessary. Check Compressor Oil Pump And Seals. Check Oil Heater And Thermostat. Check All Strainers, Valves, Etc. conduct Vibration Analysis Of Motor & Assembly: Check All Alignments To Specifications. Check All Seals. lubricate Shaft Bearings And Motor Bearings As Required. check Superheat And Sub-cooling Temperatures. check Contactors, Sensors, And Mechanical Safety Limits. check The Chiller For Leaks. Add Refrigerant If Low. Record Amounts And Address Leakage Problems. thoroughly Clean Intake Side Condenser Coils, Fans, And Intake Screens. perform Any Additional Maintenance Tasks As Recommended In The Manufacturer S Operation And Maintenance Manuals. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. frequency: (annually) all Procedures In The Quarterly Maintenance. all Procedures In The Semi-annual Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. complete All Monthly Maintenance Checks. check The Oil Level And Refrigerant Charge. have A Qualified Laboratory Perform A Compressor Oil Analysis To Determine System Moisture Content And Acid Level. leak Test The Chiller, Check Operating And Safety Controls, And Inspect Electrical Components For Proper Operation. inspect All Piping Components For Leaks And Damage. Clean All Water Strainers. clean And Repaint Any Components That Show Corrosion. clean The Condenser Coils. clean The Condenser Fans. Check The Fan Assemblies For Proper Clearance In The Fan Shroud Openings And For Motor Shaft Misalignment Or Abnormal End-play, Vibration And Noise. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. water Cooled Chiller: frequency: (quarterly) check Unit For Proper Operation, Excessive Noise Or Vibration. run System Diagnostics Test. review Chiller Logs. check Oil Filters. Add Oil As Necessary. check Y-strainers. check Pump Gaskets And Seals. inspect Plumbing And Valves For Leaks, Adjust As Necessary. tighten All Electrical Components. record System Operating Temperatures And Pressures In The Checklist. check Programmable Operating Set Points And Safety Cutouts. Assure They Are Correct For The Application. verify Motor Amperage Load Limit. check Contactors. check Vfd S. clean Chiller. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. frequency: (semi-annually) all Procedures In The Quarterly Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loose Connections. perform All Check Items In The Semi-annual Schedule. perform Analysis On Oil Filter. Change If Necessary. Check Compressor Oil Pumps And Seals. Check Heater And Thermostat. Check All Strainers, Valves, Etc. conduct Vibration Analysis Of Motor And Assembly: Check All Alignments To Specifications. Check All Pump Gaskets And Seals. check Contactors, Sensors, And Mechanical Safety Limits. check The Chiller For Leaks. Add Refrigerant If Low. Record Amounts And Address Leakage Problems. thoroughly Clean The Condenser. perform Any Additional Maintenance Tasks As Recommended In The Manufacturer S Operation And Maintenance Manuals. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To Va Contracting Officer, Cor, And Chief Engineer. frequency (annually) all Procedures In The Quarterly Maintenance. all Procedures In The Semi-annual Maintenance. disconnect Power Source And Lock Out. Check Electrical Wiring And Connections; Tighten Loos Connections. complete All Monthly Maintenance Checks. vacuum Dust And Dirt From Coils-fin check The Oil Level And Refrigerant Charge. inspect All Piping Components For Leaks And Damage. Clean All Water Strainers. clean And Repaint Any Components That Show Corrosion. flush Evaporator. flush Condenser-coaxial. test Compressor Oil. change Oil Filters. clean Chiller. perform Operational Test And Return To Service. remove Debris From Worksite. fill Out Maintenance Checklist And Report Deficiencies To The Va Contracting Officer, Cor, And Chief Engineer. motor Starter/variable Frequency Drive (5 Hp To Less Than 100 Hp): frequency: (annually) vacuum Dust And Dirt From Heat Sink Fins. check Ventilation Fans For Proper Operation And Clean As Needed. check Line Voltage, Motor And Output Phase Balance. complete Rcm Procedure Cm-0002 (qualitative Infrared Thermography). visually Inspect For Broken Parts, Contact Arcing, Or Any Evidence Of Overheating. check Motor Nameplate For Current Rating And Controller Manufacturer S Recommended Heater Size (report Discrepancy) check Line And Load Connections For Tightness (check Manufacturer S Recommended Heater Size (report Discrepancy) check Heater Mounting Screws For Tightness. check All Control Wiring Connections For Tightness. on Units Equipped With Motor Reversing Capacity, Check Mechanical Interlock. on Units Equipped With Two-stage Starting. Check Dash Pots And Timing Controls For Proper Operation. Adjust As Required. on Units Equipped With Variable Speed Starters: record The Vfd Parameter Settings Using Mct-10 confirm The Vfd Doors And Covers Are In Place And Properly Closed. check Tightness Of Connections To Resistor Bank. check Resistor Coils And Plates For Cracking, Broken Wires, Mounting And Signs Of Overheating. Clean As Required. check Tightness Of Connections To Drum Controller. check Contacts Of Drum Controller For Arcing And Overheating. Apply A Thin Film Of Lubricant To Drum Controller Contacts And To Rotating Surfaces. check Starter Contact Connections By Applying A Thin Film Of Black Contact Grease To Line And Load Stabs, Operate Contacts And Check Surface Contact. lubricate All Moving Parts With Manufacturer Recommended Lubricant. clean Interior Of Cabinet. clean Exterior Of Cabinet. energize Circuit And Check Operation Of Starter And Any Pilot Lights. Replace As Required. panel, Electronic Controls: frequency: (annually) clean Panel Interior. verify Functionality Of Supported Devices. clean Ventilation Filter And Fan (if Applicable). record And Report Equipment Damage Or Deficiencies. record Results In The Equipment History Log. frequency: (bi-annually) replace Battery Where Applicable. spare Parts And Expendables Inventory refrigerant compressor Oil propylene Glycol hoses Of Different Sizes sealant unscheduled/emergency Repairs & Service Calls Requirements: unscheduled Repairs Shall Be Performed At The Direction Of The Va Contracting Officer. The Vendor And The Va Contracting Officer Will Agree On The Scope Of Work, Labor Hours, And Parts Cost Prior To The Commencement Of Work. contingency Allowance $15,000.00 For Parts. Contractor Shall Submit A Quarterly Balance With All Parts Utilized And Documented To Include Service Dates. emergency Service And Repairs Are Available On A 24 Hour Per Day Basis And Will Be Invoiced At The Prevailing Straight Time Or Overtime Contract Customer Rate. vendor Shall Submit The Following Associated With Unscheduled Repairs. labor Hours: Minimum 6 Hours parts Cost: Minimum Total $500.00 submittals/deliverables the Contractor Shall Submit Two (2) Hard Copies And Electronic Copy Of All Maintenance, Test, Inspection, Repair And Installation Data/reports To The Cor Within Three (3) Business Days. the Contractor Shall Submit Any Waste Manifest Documents As Applicable. special Instructions contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 15 And Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Date Of Service, The Model, Serial Number, And Location Of Equipment Serviced, The Name Of The Representative, And The Services Performed, And Parts Replaced And Labor Hours. The Reports Shall Be Delivered Within Five Business Days. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. va Reserves The Right To Close Down Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. to Prevent Unnecessary Venting Of Refrigerant, Epa-recommended Methods (hot Water And/or Electric Blankets) Must Be Used To Pressurize The Vessels. in Order To Use Epa-recommended Methods, the Isolation Valves On The Chilled Water And Condenser Water Lines Must Shut Off The Circulation Completely. The Temperature Of The Equipment Room Should Be 70 Degrees F Or Higher. Access Connections To The Condenser Water And Chilled Water Circuits Must Be Provided. if These Conditions Cannot Be Met, The Refrigerant Must Be Removed And The Vessel Pressurized, Using Dry Nitrogen And A Trace Gas. This Additional Procedure Is Outside The Scope Of This Agreement. Calculate Refrigerant Loss And Report To The Customer. Repair Minor Leaks As Required (valve Packing, Flare Nuts). Visually Inspect Condenser Tubes For Cleanliness. Check Vanes For Free And Smooth Operation. Check Mechanical Linkages For Wear. check Purge Unit Controls For Proper Operation. Check And Clean Purge Drum As Required. Clean The Condenser Coil. Clean Strainers Or Replace Filters As Required. Check The Purge Compressor Assembly For Leaks As Required. Check The Purge Unit For Proper Operation. controls And Safeties Calibrate And Record. Test Operation Of Chilled Water Pump And Condenser Water Pump Starter Auxiliary Contacts. lubrication System: Pull Oil Sample For Spectroscopic Analysis. Check Oil For Acid Content And Discoloration. Make Recommendations To The Customer Based On The Results Of The Test. Measure And Record The Oil Pump Voltage And Amperage. Verify The Operation Of The Oil Heater. Measure Amps And Compare Readings With The Watt Rating Of The Heater. Change The Oil Filter. Verify The Oil Level. clean The Motor And Starter Cabinet. Inspect Wiring And Connections For Tightness And Signs Of Overheating And Discoloration. Check Condition Of The Contacts For Wear And Pitting. Check Contactors For Free And Smooth Operation. Check The Mechanical Linkages For Wear, Security, And Clearances. Check Tightness Of The Motor Terminal Connections. Meg The Motor And Record Reading. Verify The Operation Of The Electrical Interlocks. billing: Billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. terms And Conditions user Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For Repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Services Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Service If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Newington Vamc Wd 2015-4119 (rev-26) And West Haven Vamc Wd 2015 4127 (rev-26), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due Nlt 05/31/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0559 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Sources Sought Notice For Architect - Engineering Services For 630a4-22-900, Design Brooklyn Chiller Plant synopsis this Announcement Is Not A Request For Proposal. The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request. The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement. the Department Of Veterans Affairs Is Seeking A Qualified Architect-engineering (ae) Firm To Provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For Project 630a4-22-900, Design Brooklyn Chiller Plant At New York Harbor Healthcare System Brooklyn Campus, 800 Poly Place, Brooklyn, Ny 11209. this Requirement Is Being Procured In Accordance With The Brooks Act As Implemented In Far Subpart 36.6. Applicable Naics Code Is 333415 And Small Business Size Standard Of $1,250 Million. Magnitude Of Construction Is Between $2,000,000 And $5,000,000. This Is A 100% Service-disabled Veteran-owned Small Business (sdvosb) Set Aside. The Anticipated Award Date Of The Proposed Architectural And Engineering Contract Is On Or Before September 30, 2024. Potential Contractors Must Be Registered In Sam (www.sam.gov) And Visible/certified In Vertcert (https://veterans.certify.sba.gov/) At Time Of Submission Of Their Qualifications To Be Considered For An Award. As A Prospective Offeror Or Bidder For This Service-disabled Veteran-owned Small Business (sdvosb) Set Aside, You Are Verifying Your Company Meets The Status Requirements Of A Sdvosb Concern As Established By Vaar 852.219-10. Note - Offerors Are Referred To 852.219-11 (d)(1) Services. In The Case Of A Contract For Services (except Construction), It Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Sba-listed Sdvosbs. To Assure Compliance With This Clause, All Firms Submitting A Sf330 For This Sources Sought Notice Are Required To Indicate What Percentage Of The Cost Of Contract Performance Will Be Expended By The Concerns Employees And In Which Discipline(s) And Percentage Of Cost Of Contract Performance To Be Expended (and In What Disciplines) By Any Other Subcontracted Or Otherwise Used Small Or Large Business Entity(s). Any Subcontracted Or Otherwise Business Entity(s) Used Must Be Identified By Name, Office Location And Size/type Of Business (i.e., Sdvosb, Vosb, 8(a), Large, Etc.) scope Of Work: provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-built Documentation, And All Other Related Information For A/e Services To Design Brooklyn Chiller Plant Project At The New York Harbor Healthcare System-brooklyn Campus. specific Requirements: the A/e Shall Provide All Necessary Architect-engineer (a/e) Services For Development Of Construction Documents For The Above Project At The New York Harbor Healthcare System-brooklyn Campus. provide All Necessary Architect/engineer Services To Complete Construction Documents For The Replace Chillers #1, #2, #4 And #5 Project At The New York Harbor Healthcare System-brooklyn Campus. the A/e Shall Replace The Existing 800-ton Natural Gas Engine Chiller #1, The 700-ton Natural Gas Absorption Chiller #2, The 500-ton Natural Gas Absorption Chiller #4 And The 900-ton Electrical Centrifugal Chiller #5 With New Chillers. the A/e Shall Perform A Thorough Study Of The Existing Chiller Plant Operations To Determine The Best Type Of New Chiller To Be Installed. The A/e Shall Review The Different Chiller Options Available And Provide A Narrative Of The Positives And Negatives For Each Chiller. The A/e Shall Provide A Life Cycle Cost Analysis To Determine The Most Cost-effective Chillers For The Facility. the Project Design Includes Modifying The Existing Piping, Valves, Control Valves, Pumps, Mechanical & Electrical Connections, Concrete Pads, And Building Management System As Required For The Installation Of The New Chiller. The Project Design Includes Installing New Electrical, Mechanical, Structural, And Associated Piping And Insulation For The New Chiller. The Design Includes Installing A Strainer On The Condenser Water Supply Lines To Each Chiller In The Plant. The Project Design Also Includes Installing A Beam For Removing The New Chiller Condenser And Evaporator Cover Plates For Tube Cleaning. the Chiller Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Converting The Existing Opc Chiller Plant From A Primary Secondary Pumping Plant To A Variable Primary Pumping Plant And Reconfiguring The Chilled Water Supply And Return Piping So That Any One Chiller From The Opc Chiller Plant Or Any One Chiller From The Main Chiller Plant Will Be Able To Run Both Building 15 And Building #1 Chilled Water Systems. The Project Design Includes Installing New Primary Pumps And Variable Speed Drives In The Opc Chiller Plant. The New Primary Pumps And Controls Shall Be Tied Into The Existing Building Management Head End Control System In The Chiller Plant. the Project Design Includes Installing A Manual Transfer Switch To Connect The 800- Ton Electric Centrifugal Chiller #3 And New Chiller #5 To The Emergency Generator Power System. all Work Shall Conform To Va Criteria And Regulation. The Project Design Shall Comply With Va Hvac Design Standards & Criteria, Ashrae 90.1 And All Applicable Nfpa Codes. the A/e Shall Provide All A/e Services Necessary For Preparation Of Complete Construction Documents And Construction Period Services. Work Includes Verification Of Existing As-built Drawings, Preparation Of Contract Drawings & Specifications, And Detailed Cost Estimate. the A/e Shall Provide Complete Contract Drawings & Specifications Including Demolition, Architectural, Plumbing, Fire Protection, Structural And Mechanical & Electrical Drawings For Construction. the A/e Shall Provide Construction Period Services To Include Submittal Review; Shall Also Provide Response To Rfi, Site/visits/inspections And Prepare As-built Drawings From Contractor Mark-up. the Architect/engineer Shall Provide Calculations Comparing The Energy Consumption Of The Existing Chiller Plant To The New Proposed Chiller Plant And Determine The Cost Savings For The Medical Center. All Energy Saving Calculations And Life Cycle Cost Analysis Shall Be Included As Part Of The Design Package For All Phases. the A/e Shall Be Responsible For Development Of The Construction Phasing Plan, Infection Control Risk Assessment Plan And The Interim Life Safety Measures Plan. the Architect/engineer Is Responsible For Completing The Va Privacy And Information Security Awareness Training. the A/e Shall Be Required To Provide 30%, 60%, 90% And 100% Design Drawings And Specifications For Review. The A/e Shall Follow The Submission Instructions Outlined In Va Program Guide Pg 18-15 Volume C. the Chiller Replacement Work Shall Begin When The A/c Plant Goes Offline November 1st And Be Completed By March 23rd When The A/c Plant Will Be Ready To Go Online. the A/e Shall Provide A Share Point Or Ftp Site That The Va Does Not Have Restricted Access To For Drawing Transfer, Submittal Submission And Review During The Project. industrial Hygienist n/a all Designs Shall Conform To Nfpa 101 Life Safety Code, Nfpa 99 Healthcare Facilities, Nec, Ashrae 90.1 And Va Standards & Criteria. the Following Must Be Incorporated Into The A/e Design: meet With Va Engineering Staff To Determine The Exact Functional Requirements To Be Used For The Design. recommend Various Options For The Hospital Engineers To Evaluate. Options Should Include Completion Time, Phasing, Noise, Dust, Infection Control, Construction Cost, Impact, Feasibility, And Compliance With Overall Hospital Objectives. provide All Necessary Site Survey Work To Verify As-built Drawings And Field Conditions. provide Construction Period Services And Site Visits. the A/e Shall Have All Available As-built Drawings (it Is The A/e S Responsibility To Verify The Accuracy Of Said Drawings): mechanical electrical architectural structural plumbing document Reviews The A/e Shall Furnish And Provide Three (3) Sets Of Drawings And Specifications And Detailed Cost Estimates At Completion Stages Of 30%, 60%, 90% And 100%. Provide Three (3) Sets Of Completed Contract Drawing And Specifications For Bidding Purpose And Three (3) Copies Of 100% Detailed Cost Estimate. mylars And As-built Drawings: contract Originals Shall Be Prepared On Standard Va Drawing Sheets Using Autocad (version 14 And 2016). The A/e Shall Provide One (1) Set Of Drawings To The Va For Record Plans At The Completion Of Design. The A/e Shall Incorporate All The Construction Changes To The As-built Drawings At The Completion Of The Construction And The A/e Shall Turn Over The Changes In The As-built Drawings To The Va. 1.1 Nara Records Management 1. Contractor Shall Comply With All Applicable Records Management Laws And Regulations, As Well As national Archives And Records Administration (nara) Records Policies, Including But Not Limited to The Federal Records Act (44 U.s.c. Chs. 21, 29, 31, 33), Nara Regulations At 36 Cfr Chapter xii Subchapter B, And Those Policies Associated With The Safeguarding Of Records Covered By The privacy Act Of 1974 (5 U.s.c. 552a). These Policies Include The Preservation Of All Records, regardless Of Form Or Characteristics, Mode Of Transmission, Or State Of Completion. 2. In Accordance With 36 Cfr 1222.32, All Data Created For Government Use And Delivered To, Or falling Under The Legal Control Of, The Government Are Federal Records Subject To The Provisions Of 44 U.s.c. Chapters 21, 29, 31, And 33, The Freedom Of Information Act (foia) (5 U.s.c. 552), As amended, And The Privacy Act Of 1974 (5 U.s.c. 552a), As Amended And Must Be Managed And scheduled For Disposition Only As Permitted By Statute Or Regulation. 3. In Accordance With 36 Cfr 1222.32, Contractor Shall Maintain All Records Created For Government use Or Created While Performing The Contract And/or Delivered To, Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law. Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data. 4. The Department Of Veterans Affairs At The Nyhhs-brooklyn Campus And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records, Including All Forms Of mutilation. Records May Not Be Removed From The Legal Custody Of The Department Of Veterans affairs Nyhhs- Brooklyn Campus Or Destroyed Except For In Accordance With The Provisions Of The agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity. willful And Unlawful Destruction, Damage Or Alienation Of Federal Records Is Subject To The Fines And penalties Imposed By 18 U.s.c. 2701. In The Event Of Any Unlawful Or Accidental Removal, Defacing, alteration, Or Destruction Of Records, Contractor Must Report To Northport V.a. The Agency Must report Promptly To Nara In Accordance With 36 Cfr 1230. 5. The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any inadvertent Or Unauthorized Disclosures Of Information, Data, Documentary Materials, Records Or equipment. Disclosure Of Non-public Information Is Limited To Authorized Personnel With A Need-to-know As Described In The [contract Vehicle]. The Contractor Shall Ensure That The Appropriate personnel, Administrative, Technical, And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information, Data, Documentary Material, Records And/or Equipment Is Properly Protected. The Contractor Shall Not Remove Material From Government Facilities Or Systems Operated Or Maintained On The Government S Behalf, Without The Express Written Permission Of The head Of The Contracting Activity. When Information, Data, Documentary Material, Records And/or equipment Is No Longer Required, It Shall Be Returned To The Department Of Veterans Affairs nyhhs- Brooklyn Campus Control, Or The Contractor Must Hold It Until Otherwise Directed. Items returned To The Government Shall Be Hand Carried, Mailed, Emailed, Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The [contract Vehicle]. Destruction Of records Are Expressly Prohibited Unless In Accordance With Paragraph (4). 6. The Contractor Is Required To Obtain The Contracting Officer's Approval Prior To Engaging In Any contractual Relationship (sub-contractor) In Support Of This Contract Requiring The Disclosure Of information, Documentary Material And/or Records Generated Under, Or Relating To, Contracts. The contractor (and Any Sub-contractor) Is Required To Abide By Government And The Department Of veterans Affairs Nyhhs- Brooklyn Campus Guidance For Protecting Sensitive, Proprietary Information, Classified, And Controlled Unclassified Information. 7. The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or authorized By The Contract And In Accordance With The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Medical Center Policy. 8. The Contractor Shall Not Create Or Maintain Any Records Containing Any Non-public The Department of Veterans Affairs Nyhhs- Brooklyn Campus Information That Are Not Specifically Tied To Or authorized By The Contract. 9. The Contractor Shall Not Retain, Use, Sell, Or Disseminate Copies Of Any Deliverable That Contains information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act. 10. The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Owns The Rights To All Data And records Produced As Part Of This Contract. All Deliverables Under The Contract Are The Property Of The u.s. Government For Which The Department Of Veterans Affairs Nyhhs- Brooklyn Campus Shall have Unlimited Rights To Use, Dispose Of, Or Disclose Such Data Contained Therein As It Determines To be In The Public Interest. Any Contractor Rights In The Data Or Deliverables Must Be Identified As required By Far 52.227-11 Through Far 52.227-20. 11. Training. All Contractor Employees Assigned To This Contract Who Create, Work With, Or Otherwise Handle Records Are Required To Take Vha-provided Records Management Training. The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies, Including initial Training And Any Annual Or Refresher Training. 1.2 Information Security Privacy 1. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or administration Of This Contract Or Information Developed By The Contractor/subcontractor In performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor's Rights To Use Data As Described In Rights In Data - General, Far 52.227-14(d) (1). 2. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access to, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cotr And Simultaneously, the Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy incidents, Or Any Unauthorized Disclosure Of Sensitive Information, Including That Contained In system(s) To Which The Contractor/subcontractor Has Access. 3. The C&a Requirements Do Not Apply, And A Security Accreditation Package Is Not Required. 1.3 Contractor Confined Space Entry Requirements 1. Contractor Will Be Informed By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), If The Workplace Is A Permit-required Or Non-permit Required Confined Space, And If That Confined Space Entry Is Allowed Only Through Compliance With A Permit Space Program Meeting The Requirements Of Medical Center Memorandum 001-183 Confined Space Program. 2. Contractor Will Be Apprised Of The Elements Including The Hazards Identified And The Medical center S (last Employer) Experience With The Space That Makes The Space In 17question A Permit Space By The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 3. Contractor Will Be Apprised By The Medical Center S Cotr/project Manager, (in-charge Of The confined Space Work), Of Any Precautions Or Procedures That The Medical Center Has Implemented For The Protection Of Employees In Or Near Permit Space Where Contractor Personnel Will Be Working. 4. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), Will Advise The Contractor Of How To Fill Out The Required Forms And Gain The Necessary Confined Space Entry Permits From The Fire Department And Be Responsible For The Contractor Following The Requirements Of Cm 001-183 Confined Space Program. 5. The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work), And Contractor Will Coordinate Entry Operations When Both Medical Center Personnel And Contractor Personnel Will Be Working In Or Near Permit Spaces As Required By 29 Cfr 1910.146(d)(11) And 1926.21(b)(6). 6. Contractor Will Obtain Any Available Information Regarding Permit Space Hazards And Entry operation From The Medical Center S Cotr/project Manager, (in-charge Of The Confined Space work). 7. At The Conclusion Of The Entry Operations, The Medical Center S Cotr/project Manager, (in Charge of The Confined Space Work), And Contractor Will Discuss Any Hazards Confronted Or Created In Permit Spaces. 8. The Contractor Is Responsible For Complying With This Medical Center Memorandum 001 183 confined Space Program, 29 Cfr 1910.146(d) Through (g) And 1926.21(b)(6). The Medical center Will Provide Rescue And Emergency Services Required By 29 Cfr 1910.146(k) And 1926.21(b)(6). 9. Prior To Awarding A Contract To Commence Entry Operations, The Contractor Shall Submit Proof Of training Required Under 29 Cfr 1910.146(g) To The Medical Center Contracting Officer And The medical Center S Cotr/project Manager, (in-charge Of The Confined Space Work). 10. Questions Regarding The Medical Center S Permit-required Confined Space Entry Program Can Be addressed To The Va Fire Department (ext. 2769) And Cotr/ Project Manager. selection Criteria Descriptions the Submitted Sf-330s Will Be Evaluated On The Following Criteria: this Acquisition Will Be In Accordance With Far Part 36.602-1 And Vaar Part 836.602-1. The Following Evaluation Criteria Will Be Used To Evaluate Sf-330 Technical Proposals: the A/e Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For All Services. Evaluation Criteria (1) Through (4) Are Considered Most Important And Equal Among Themselves; Criteria (5) And (10) Are Of Slightly Less Importance Than (1) Through (4) But Are Equal Value Among Themselves. (1) Professional Qualifications Necessary For Satisfactory Performance Of Required Services. (2) Specialized Experience And Technical Competence. (3) Capacity To Accomplish The Work In The Required Time. (4) Past Performance. (5) Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. (6) Location In The General Geographical Area Of The Project And Knowledge Of The Locality Of The Project; Provided, That Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms, Given The Nature And Size Of The Project. criterion 1 - Specialized Experience And Technical Competence In The Type Of Work Required, Including, Where Appropriate, Experience In Energy Conservation, Pollution Prevention, Waste Reduction, And The Use Of Recovered Materials. Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Similar To Those Anticipated Under This Contract With Regard To: experience With Architectural Design And Space Planning Within A Health Care Setting, Including Veterans Affairs Medical Centers (vamc) Design, Surgical Design, Existing Facility Renovation, Tight-space Design, And Phased Planning. experience With Structural Design, Mechanical, Electrical, Fire Protection, And Plumbing Evaluation And Design Within A Health Care Setting, Including Vamc Design, Surgical Design, Existing Facility Renovation. experience With Design For High-tech, High-cost Equipment Installation With Structural Support, Including Chiller Plant Design. submission Requirements: Provide Up To Ten (10) Projects Completed Or Substantially Completed Within The Past Five (5) Years That Best Illustrate Specialized Experience Of The Proposed Team In The Areas Outlined Above. Example Projects Shall Note Project S Square Footage. All Projects Provided In The Sf-330 Must Be Completed By The Office/branch/regional Office/individual Team Member Proposed To Manage And/or Perform Work Under This Contract. To Enable Verification, Firms Should Include The Duns Number Along With Each Firm Name In The Sf-330 Part 1, Section F Item 25 Firms From Section C Involved In This Project, Block (1). Include A Contract Number Or Project Identification Number In Block 21. Include An E-mail Address, And Phone Number For The Point Of Contact In Block 23(c). Include In The Project Description The Contract Period Of Performance, Award Contract Value, Current Contract Value, A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above. If The Contractor Served As A Subcontractor On A Project, Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project. If A Project Was Performed By A Joint Venture, And Not All Joint Venture Partners Are On The Team Proposed For This Contract, The Offeror/team Should Specifically Address The Work Performed By The Joint Venture Partner Offering/teaming On This Contract. Likewise, If The Offeror/team Member Worked As A Subcontractor On A Project, The Description Should Clearly Describe The Work Performed By The Offeror/team Member And The Roles And Responsibilities Of Each On The Project, Rather Than The Work Performed On The Project As A Whole. If The Project Description Does Not Clearly Delineate The Work Performed By The Entity/entities Offering/teaming On This Contract, The Project Could Be Eliminated From Consideration. note: If The Offeror Is A Joint Venture, Information Should Be Submitted As A Joint Venture; However, If There Is No Information For The Joint Venture, Information Should Be Submitted For Either Joint Venture Partner, Not To Exceed A Total Of Ten (10) Projects For This Criterion. Projects Shall Be Submitted On The Sf-330. For Submittal Purposes, A Task Order On An Idiq Contract Is Considered A Project, As Is A Stand-alone Contract Award. Do Not List An Idiq Contract As An Example Of A Completed Project. Instead, List Relevant Completed Task Orders Or Stand-alone Contract Awards That Fit Within The Definition Above. Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated. failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. all Information For Criterion 1 Should Be Submitted In Part 1, Section F Of The Sf-330. The Government Will Not Consider Information Submitted In Addition To Part 1, Section F In Evaluating Criterion 1. criterion 2 - Professional Qualifications Necessary For Satisfactory Performance Of Required Services. Offerors Will Be Evaluated In Terms Of The Qualifications, Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work. Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And/or Will Provide Unusual Or Unique Expertise. submission Requirements: Provide Resumes For All Proposed Key Personnel. Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract. Provide Professional Registration, Certification, Licensure And/or Accreditation. Indicate Participation Of Key Personnel In Example Projects In The Sf-330 Part 1 Section G. criterion 3 - Capacity To Accomplish The Work In The Required Time. Firms/teams Will Be Evaluated In Terms Of Their Ability To Plan For And Manage Work Under The Contract And Capacity To Accomplish The Work In The Required Time. submission Requirements: Describe The Firm S Ability To Concurrently Perform And Manage Multiple Projects In Different Locations To Meet Aggressive Schedules, Multiple Disciplines, And Control Costs And The Firm S Capacity To Accomplish Multiple Projects Simultaneously. criterion 4 - Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies And Private Industry In Terms Of Work Quality, Compliance With Schedules, Cost Control, And Stakeholder/customer Satisfaction. Evaluating Past Performance And Experience Will Include Information Provided In Cpars/acass For Criterion 1 Projects And May Include Other Information Provided By The Firm, Customer Inquiries, Government Databases, And Other Information Available To The Government Including Contacts With Points Of Contact In Other Criteria. Failure To Provide Requested Data, Accessible Points Of Contact, Or Valid Phone Numbers Could Result In A Firm Being Rated Lower. Note: Past Performance Information For Projects Listed Under Criterion 1. submission Requirements: Submit A Completed Cpars/acass Evaluation For Each Project Under Criterion 1. If A Cpars/acass Evaluation Is Not Available, Ensure Correct Phone Numbers And Email Addresses Are Provided For The Client Point Of Contact. If Requested By The Client, Questionnaires May Be Submitted Directly To The Government's Point Of Contact, Network Contracting Office 2 Attn: Vladimir Stoyanov Via Email At Vladimir.stoyanov@va.gov Prior To The Response Date. criterion 5 - Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team. submission Requirements: Offerors Shall Submit Evidence Of Individuals Experience And Qualifications In Their Respective Fields. Additionally, Documentation Must Be Provided To Show These Individuals Have Worked Together As A Team On Previous Projects And Their Role. (completing Sections E, F, And G, On The Sf-330 Meets The Documentation Requirement). Furthermore, Offerors Shall Describe The Ability Of The Firm To Manage, Coordinate And Work Effectively With Team Members, Both Internal Staff And Consultants. Discuss The History Of Working Relationships With Team Members, Including Joint Venture Partners Where Applicable. criterion 6 - The Area Of Consideration Is Restricted To Firms With Offices And Key Personnel To Be Assigned To The Designs Located Within A 650-mile Radius Of The Nyhhs-brooklyn Campus As Measured On Google Maps Using The Measure Distance Feature From The Prime Designer S Address Listed In Veteran Small Business Certification (vetcert) To The Nyhhs-brooklyn Campus At 800 Poly Place Brooklyn, Ny 11209. Firms Shall Have Knowledge Of The Locality Of The Project And Local Market Conditions. evaluation Scoring evaluation Factors 1, 2, 3, 5, And 6 Will Be Evaluated Using The Following Adjectival Ratings As Follows: outstanding: Proposal Meets Requirements And Indicates An Exceptional Approach And Understanding Of The Requirements. Strengths Far Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Very Low. good: Proposal Meets Requirements And Indicates A Thorough Approach And Understanding Of The Requirements. Proposal Contains Strengths Which Outweigh Any Weaknesses. Risk Of Unsuccessful Performance Is Low. acceptable: Proposal Meets Requirements And Indicates An Adequate Approach And Understanding Of The Requirements. Strengths And Weaknesses Are Offsetting Or Will Have Little Or No Impact On Contract Performance. Risk Of Unsuccessful Performance Is Moderate. marginal: Proposal Does Not Clearly Meet Requirements And Has Not Demonstrated An Adequate Approach And Understanding Of The Requirements. The Proposal Has One Or More Weaknesses Which Are Not Offset By Strengths. Risk Of Unsuccessful Performance Is High. unacceptable: Proposal Does Not Meet Requirements And Contains One Or More Deficiencies. Proposal Is Not Awardable. The Firm S Proposal Demonstrates A Misunderstanding Of The Requirement, And The Approach Fails To Meet Performance Standards. The Firm S Proposal Has Major Omissions And Inadequate Details To Assure Evaluators That The Offeror Understands Requirement. the Ratings Identified Below Will Be Used In The Evaluation Of Past Performance (criterion 4): substantial Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A High Expectation That The Offeror Will Successfully Perform The Required Effort. No Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. satisfactory Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has A Reasonable Expectation That The Offeror Will Successfully Perform The Required Effort. Little Doubt Exists Based On The Offeror S Past Performance That They Could Satisfy The Requirements Of The Contract. unknown Confidence (neutral): No Recent/relevant Performance Record Is Available, Or The Offeror S Performance Record Is So Sparse That No Meaningful Confidence Assessment Rating Can Be Reasonably Assigned. limited Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectation That The Offeror Will Be Able To Successfully Perform The Required Effort. Some Doubt Exists Based On Past Performance That They Could Satisfy The Terms And Conditions Of The Contract. no Confidence: Based On The Offeror S Recent/relevant Performance Record, The Government Has Little Expectations That The Offeror Will Be Able To Successfully Perform The Required Effort. Significant Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract. selection Interview: interviews Will Be Scheduled With Firms Slated As The Most Highly Qualified. Firms Slated For Interviews May Be Asked To Explain Or Expand On Information Contained In The Sf-330 Submittal Through A Formal Interview Or A Discussion Questionnaire As Determined By The Contracting Officer. general Information: all Design And Work Will Conform To The Current Edition Of The Va Master Specifications And Va Design Standards As Published At The Following Site: Www.cfm.va.gov; Asme, Osha, Ibc 2009, Nfpa And Nec Building Codes And Standards. Coordinate All Work Through The Contracting Officer S Representative (cor) In The Facilities Management Service. The A-e Will Provide Documents At Each Submission As Indicated In The Statement Of Work. unless Paper Offers Are Specifically Authorized, All Responses To This Pre-solicitation Notice Must Be Submitted Electronically As Described Below. The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires. Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non-compliance With The Terms Of The Solicitation. You Must Submit Your Electronic Offer, And Any Supplemental Information (such As Spreadsheets, Backup Data, Technical Information), Using Any Of The Electronic Formats And Media Described Below. in Addition, Contractors Are Notified Of The Award Via An Electronic Notice Of Award E-mail. The Award Document Will Be Attached To The Notice Of Award E-mail. acceptable Electronic Formats (software) For Submission Of Offers files Readable Using The Current Microsoft* Office Version Products: Word, Excel, Powerpoint, Or Access. Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas, Macro, And Format Information. Print Or Scan Images Of Spreadsheets Are Not Acceptable. Please See Security Note Below For Caution Regarding Use Of Macros. When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad 2017 And One Set In Adobe Pdf. (purpose: Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files). files In Adobe* Pdf (portable Document Format) Files: When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch, Or Greater. another Electronic Format. If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions, E-mail The Contracting Officer Who Issued The Solicitation. Please Submit Your Request At Least Ten (10) Calendar Days Before The Scheduled Closing Date Of The Solicitation. Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer. please Note That We Can No Longer Accept .zip Files Due To Increasing Security Concerns. e-mail Submission Procedures: subject Line: Include The Solicitation Number, Name Of Company, And Closing Date Of Solicitation. Use Only One Of The Terms Quotation, Offer, Or Bid Depending On The Solicitation Type. size: Maximum Size Of The E-mail Message Including The Attachment Is Twenty-five (25) Megabytes. The Sf330, In Its Entirety, Shall Not Exceed One Email Of 25mb. Only One Email Is Permitted Unless Otherwise Stated In This Paragraph Or In Writing By The Contract Officer Submitting The Solicitation. the Microsoft Outlook © Email Time/date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission. The Date And Time Stamp In Recipients Inbox Is The Official Record Of Receipt. security Issues, Late Bids, Unreadable Offers late Submission Of Offers Is Outlined At Far Parts 52.212-1(f), 52.214-7, And 52.215-1(c)(3). Particular Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission. please See Far 15.207(c) For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers. to Avoid Rejection Of An Offer, Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus-free. Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus, Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14.406 And Far 15.207(c). the Virus Scanning Software Used By Our E-mail Systems Cannot Always Distinguish A Macro From A Virus. Therefore, Sending A Macro Embedded In An E-mail Message Or An E-mail Attachment May Cause The E-mail Offer To Be Quarantined. You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable. password Protecting Your Offer Is Not Permitted. The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals. important Notice: Apparent Successful Offerors Must Apply For And Receive Verification From The Department Of Veterans Affairs Center For Verification And Evaluation (cve) In Accordance With 38 Cfr Part 74 And Vaar 819.70 By Submission Of Documentation Of Veteran Status, Ownership, And Control Sufficient To Establish Appropriate Status, Offerors Must Be Both Visible And Verified By The Department Of Veterans Affairs Center For Verification And Evaluation Prior To Contract Award. Failure To Be Both Verified By Cve And Visible On Vetcert Prior To Contract Award Will Result In The Offeror S Proposal Being Deemed Non-compliant. All Offerors Are Urged To Contact The Cve And Submit The Required Documents To Obtain Cve Verification Of Their Sdvosb Status If They Have Not Already Done So. 852.219-10 Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside (jul 2016) (deviation) (a) Definition. For The Department Of Veterans Affairs, Service-disabled Veteran-owned Small Business Concern Or Sdvsob : (1) Means A Small Business Concern: (i) Not Less Than 51 Percent Of Which Is Owned By One Or More Service-disabled Veterans Or, In The Case Of Any Publicly Owned Business, Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Service-disabled Veterans Or Eligible Surviving Spouses (see Vaar 802.201 Surviving Spouse Definition); (ii) The Management And Daily Business Operations Of Which Are Controlled By One Or More Service-disabled Veterans (or Eligible Surviving Spouses) Or, In The Case Of A Service-disabled Veteran With Permanent And Severe Disability, The Spouse Or Permanent Caregiver Of Such Veteran. (iii) The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System (naics) Code Identified In The Solicitation Document. (iv) The Business Has Been Verified For Ownership And Control Pursuant To 38 Cfr 74 And Is So Listed In The Vetcert Database, (https://veterans.certify.sba.gov/); And (v) The Business Will Comply With Subcontracting Limitations In 13 Cfr 125.6, As Applicable (2) Service-disabled Veteran Means A Veteran, As Defined In 38 U.s.c. 101(2), With A Disability That Is Service-connected, As Defined In 38 U.s.c. 101(16). (b) General. (1) Offers Are Solicited Only From Verified Service-disabled Veteran-owned Small Business Concerns. Offers Received From Concerns That Are Not Verified Service-disabled Veteran-owned Small Business Concerns Shall Not Be Considered. (2) Any Award Resulting From This Solicitation Shall Be Made To A Verified Service-disabled Veteran-owned Small Business Concern. (c) Agreement. A Service-disabled Veteran-owned Small Business Concern Agrees That In The Performance Of The Contract, The Concern Will Comply With The Limitation On Subcontracting Requirements In 13 Cfr §125.6. (d) A Joint Venture May Be Considered A Service-disabled Veteran Owned Small Business Concern If The Joint Venture Complies With The Requirements In 13 Cfr 125.15, Provided That Any Reference Therein To Sdvosb Is To Be Construed To Apply To A Va Verified Sdvosb As Appropriate. (e) Any Service-disabled Veteran-owned Small Business Concern (non-manufacturer) Must Meet The Requirements In Far 19.102(f) Of The Federal Acquisition Regulation To Receive A Benefit Under This Program. special Note: An A/e Firm Failing To Provide Any Of The Documentation Detailed In The Sources Sought Notice May Be Determined As Non-responsive And May Not Be Considered.

Details: Expert And Design Work 446446 / 2023","","starting points","consultant tasks Consisting of Pieksämäki City Maintenance Work, Small Investment Projects As well as Needs and Project Plans Construction, Site Supervision and Design Tasks on a Site-by-Site Individually Negotiable Scope Based on Hourly Billing. Other types of tenders can also be organized among the framework agreement partners.","All units and companies of the city group can order the consulting services described in this program. Be informed in advance of the exact total value of the works to be ordered.","","during the contract period, the Orders will be primarily executed between the framework contract partners, but the Customer will not commit to any order or purchase quantity. This Framework Arrangement Nor Obliges the Subscriber to Acquire the Services Referred to in this Framework Arrangement Only Through This Framework Arrangement.","","orders take into account the Prior Experience, Special Expertise, Resources of the Consultants presented as well as the Suitability of each Consultant to Handle the Assignment in question at any given time. When ordering the work, the customer evaluates, among other things, the equivalence of the contract partner's reference work with the content of the procurement, as well as the requirements of the authorities in the handling of the tasks.","","when the anticipated value of the procurement based on the framework arrangement falls below or exceeds the national threshold value intended by the law on public procurement and concession agreements, the provisions in force at the time of the publication of the request for tenders shall be followed In the Pieksämäki Small Procurement Instructions It is said.","","the projects are located in the Pieksämäki City Area. Travel and accommodation costs, as well as the time spent on them, are included in the hourly billing rates. Destinations can be e.g. City-owned or leased public administrative and office facilities, day care centers, schools, health care facilities, cultural, sports and youth services facilities, or facilities of group companies (e.g. facilities or properties that use Pieksämäki water).","" ,"mainly, expert work can be performed elsewhere than at the premises that are the object of the procurement, but the customer has the right to demand a contract partner's on-site visit to the projects, if the customer considers that the performance of the task in question requires it. ","the framework agreement will be concluded for the years 2023–2024 and it is possible to continue the agreement as options for the years 2025 and 2026. The use of the options will be decided separately at the end of the years 2024 and 2025.","","project schedules","the schedules of the various tasks will be agreed upon by the Technical I work together with the responsible persons on a project-by-project basis. Consultants are required to adhere to the agreed schedule.","","Organization of projects","Content of tasks","areas:","1. Master and Architectural Design (sheet)","2. Structural design (rak)","3. Lvia planning","4. Electrical design","5. Ground structure planning (geo)","6. Construction And Site Supervision","7. HVAC Control And Construction","8. Supervision And Construction Of Electrical Works","9. Aha surveys","10. Condition assessments and condition surveys ","charging principles","contract documents","decision-making process","money transactions","","more details about the Procurement Description in Appendix 1.

Details: Statement Of Work medical Gas Deficiencies va Connecticut Healthcare System (vachs) va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 background va Connecticut Healthcare System Requires The Replacement Of A Master Alarm Medical Gas Panel And Installation Of Distribution Piping To Support The Building 2 Vacuum System. justification an Annual Survey Was Conducted. Deficiencies Include The Master Alarm Panel Located In Building 1 Operator Booth And Installation Of Distribution Piping To Support The Building 2 Vacuum System. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, West Haven Va Medical Center Located At 950 Campbell Avenue, West Haven, Ct 06516. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. licensed Medical Gas Installer Meeting Asse 6030 Medical Gas Systems Verifier Certification. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Removal Of Existing Master Alarm Panel Located In The Building 1 Ground Floor Operator Booth, Installation And Testing Of New Master Alarm Panel; Installation Of New Vacuum Switch And Gauge Assembly; Installation Of Distribution Piping System, And Certification Of The Medical Gas System. work Shall Occur Outside Of Regular Business Hours; Weekdays 4:30 P.m. Midnight And/or Weekend Days Saturday And/or Sunday 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Remove Existing Master Alarm Panel And Replace With Contractor Provided New Amico Alert 4 Lcd Master Alarm Panel In The Building 1 Operator Booth. contractor Shall Perform All Installation And Testing Of New Master Alarm Panel With Existing Critical Medical Gas Components. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Provide And Install Amico Vacuum Switch And Gauge Assembly. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Perform Installation Of Distribution Piping System In Building 2. brazing Materials silver Rod t Drilling ½ Connection the Manufacturer Procedures Take Precedence Over Other Recommended Installation And Operation Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. protect All Equipment In Place During Replacement Activities. remove And Dispose Of Old Compressor And Other Debris As A Result Of This Work And Return Required Manifest. perform Post Installation Inspections, Testing, And Certification Of The Medical Gas System As Required By Nfpa 99. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Construction Personnel On Site Are Required To Obtain An Occupational Safety And Health administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Construction, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For review For Compliance With Contract Requirements In Accordance With Section 01340, Samples and Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated and Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established by The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage to Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure differential Monitoring Documentation To Verify That Pressure Differentials In The Construction zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom and Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel to Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of the Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To completely Separate Construction From The Operational Areas Of The Hospital In Order to Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced to The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport these Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior approval Of The Resident Engineer And The Medical Center. When, Approved, Debris shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed with Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In equipment Drip Pans And Open Containers Within The Construction Areas. All accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris from Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: on Small Projects Developed At Medical Center, Engineering Officer May Tag items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In specifications. end Of Appendix appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va appointees Or Employees Who Have Access To The Same Types Of Information. The Level and Process Of Background Security Investigations For Contractors Must Be In Accordance with Va Directive And Handbook 0710, Personnel Suitability And Security Program. The office For Operations, Security, And Preparedness Is Responsible For These Policies And procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid security Clearance. National Industrial Security Program (nisp) Was Established By executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor personnel Safeguard The Classified Information In Their Possession While Performing work On Contracts, Programs, Bid, Or Research And Development Efforts. The department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed through The Special Security Officer Located In The Planning And National Security service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. to The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad and Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed to Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be an Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The performance Or Administration Of This Contract Or Information Developed By The contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights to Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The contractors/subcontractor S Information Systems Or Media Storage Systems In Order To ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite inspections Of Contractor And Subcontractor It Resources To Ensure Data Security controls, Separation Of Data And Job Duties, And Destruction/media Sanitization procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not destroy Information Received From Va, Or Gathered/created By The Contractor In The course Of Performing This Contract Without Prior Written Approval By The Va. Any Data destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In accordance With National Archives And Records Administration (nara) Requirements As outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor that The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, dispose Of Va Information Only In Compliance With The Terms Of The Contract And applicable Federal And Va Information Confidentiality And Security Laws, Regulations And policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And policies Become Applicable To The Va Information Or Information Systems After execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good faith To Implement The Information Confidentiality And Security Laws, Regulations And policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve electronic Information Stored On Contractor/subcontractor Electronic Storage Media For restoration In Case Any Electronic Equipment Or Data Used By The contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made for Restoration Purposes, After The Restoration Is Complete, The Copies Must Be appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated and Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business associate Agreements. Absent An Agreement To Use Or Disclose Protected Health information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or inquiries About, Va Information And Information Systems To The Va Contracting Officer for Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining to Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court order Or Other Requests For The Above Mentioned Information, That contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To the Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va sensitive Information But Does Not Require C&a Or An Mou-isa For System interconnection, The Contractor/subcontractor Must Complete A Contractor Security control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, nist, And Related Va Security And Privacy Control Requirements For Federal Information systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 c.f.r. Part 164, Subpart C, Information And System Security Categorization Level designation In Accordance With Fips 199 And Fips 200 With Implementation Of All baseline Security Controls Commensurate With The Fips 199 System Security categorization (reference Appendix D Of Va Handbook 6500, Va Information Security program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance with Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop core Configuration (fdcc), And The Common Security Configuration Guidelines Provided by Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation to The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management framework To Federal Information Systems, Va Handbook 6500, Information Security program And Va Handbook 6500.5, Incorporating Security And Privacy In System development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations issued Under The Act In The Design, Development, Or Operation Of Any System Of records On Individuals To Accomplish An Agency Function When The Contract specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every solicitation And Resulting Subcontract And In Every Subcontract Awarded without A Solicitation, When The Work Statement In The Proposed Subcontract requires The Redesign, Development, Or Operation Of A Sor On Individuals that Is Subject To The Privacy Act; And ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All subcontracts Awarded Under This Contract Which Requires The Design, development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency involved When The Violation Concerns The Design, Development, Or Operation Of A sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns the Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes of The Act, When The Contract Is For The Operation Of A Sor On Individuals To accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities associated With Maintaining The Sor, Including The Collection, Use, maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An individual That Is Maintained By An Agency, Including, But Not Limited To, education, Financial Transactions, Medical History, And Criminal Or Employment history And Contains The Person S Name, Or Identifying Number, Symbol, Or Any other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any agency From Which Information Is Retrieved By The Name Of The Individual Or By some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The a/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, but In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The patch Has Been Validated As Not Affecting The System Within 10 Working Days. When the A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply the Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To this Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval of The Contracting Officer And The Va Assistant Secretary For Office Of Information and Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable for Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security and Privacy Directives And Handbooks. This Includes Conducting Compliant Risk assessments, Routine Vulnerability Scanning, System Patching And Change Management procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The contractor S Security Control Procedures Must Be Equivalent, To Those Procedures Used to Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided Ot The cor And Approved By Va Privacy Service Prior To Operational Approval. All External internet Connections To Va S Network Involving Va Information Must Be Reviewed And approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are to Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be in Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted and Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va ocs Certification Program Office. Government-owned (government Facility Or government Equipment) Contractor-operated Systems, Third Party Or Business Partner networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist standards Related To The Annual Fisma Security Controls Assessment And Review And update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, and Practices, And The Completion Of Those Activities. Security Deficiencies Must Be corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced assessments By Va Officials, Including The Va Office Of Inspector General. The Physical security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject to Such Assessments. If Major Changes To The System Occur That May Affect The Privacy or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The certification Program Office Can Provide Guidance On Whether A New C&a Would Be necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems and Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The assessment Must Be Provided To The Cor. The Government Reserves The Right To conduct Such An Assessment Using Government Personnel Or Another contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, sow, Or Contract. All Of The Security Controls Required For Government Furnished equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination of The Contract Or (ii) Disposal Or Return Of The It Equipment By The contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information must Be Returned To The Va For Sanitization Or Destruction Or The contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has sensitive Information Stored On It And Hard Drive(s) From The System Are Being returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va approved And Validated Overwriting Technologies/methods/tools. Applicable media Sanitization Specifications Need To Be Pre-approved And Described In The purchase Order Or Contract. 620-21-205 Montrose River Front Storm Damage Repairs va Medical Center Fdr Montrose, New York page 19 Of 21 (c) A Statement Needs To Be Signed By The Director (system Owner) That States That the Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place and Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An action That Breaches Va Security Procedures. The Contractor/subcontractor Shall immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer for The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) to Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The incident (including To Whom, How, When, And Where The Va Information Or Assets Were placed At Risk Or Compromised), And Any Other Information That The contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate with Va And Any Law Enforcement Authority Responsible For The Investigation And prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va information, Obtain Monetary Or Other Compensation From A Third Party For Damages arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set forth In The Security Incident Investigation Section Above. Upon Such Notification, Va must Secure From A Non-department Entity Or The Va Office Of Inspector General An independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With the Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In the Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of the Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security and Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or mitigating The Results Of Identity Theft Based On The Sensitive Personal Information that May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, at The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A government-sponsored Security Controls Assessment At Each Location Wherein Va information Is Processed Or Stored, Or Information Systems Are Developed, Operated, maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector general. The Government May Conduct A Security Control Assessment On Shorter Notice (to include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va information And Va Information Systems Shall Complete The Following Before Being granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required for Va Personnel With Equivalent Information System Access [to Be Defined By The Va program Official And Provided To The Contracting Officer For Inclusion In The solicitation Document E.g., Any Role-based Information Security Training Required In accordance With Nist Special Publication 800-1 6, Information Technology Security training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such time As The Training And Documents Are Complete. end Of Appendix

Details: Va Connecticut Healthcare System fire And Smoke Damper Survey, Inspection, And Testing description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0413. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2023-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 541990 (all Other Professional, Scientific, And Technical Services) Size Standard $19.5 Million. this Is Being Bid As A Sdvosb Set-aside. va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Survey, Inspection And Testing Of Fire And Smoke Dampers. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, Disposal, And Expertise Necessary To Provide Required Inspections And Testing. This Scope Of Work Is To Provide Details Related To A Service Contract To Support This Necessary Work. Mandatory Site Visits Before 04/17/2024 Please See Below For Details. all Interested Companies Shall Provide Quotations For The Following: site Visits Are Scheduled As: west Haven Vamc Pre-bid Walk Through tuesday April 16 At 7:00 Am; Sign In At Building 15 a Valid Driver S License Is Required To Obtain A Temporary Badge jay Chapman Will Provide Escort 950 Campbell Avenue west Haven, Ct 06516 newington Vamc Pre-bid Walk Through wednesday April 17 9:00 Am; Sign In At Building 3, 3rd Floor Facilities Management Office a Valid Driver S License Is Required To Obtain A Temporary Badge harlan Corriveau Will Provide Escort 555 Willard Avenue newington, Ct 06111 statement Of Work fire And Smoke Damper Survey, Inspection, And Testing commercial And Industrial Machinery And Equipment (except Automotive And Electronic) Repair And Maintenance background va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Survey, Inspection And Testing Of Fire And Smoke Dampers. Vachs Is Currently Seeking Services For All Labor, Materials, Transportation, Parts, Disposal, And Expertise Necessary To Provide Required Inspections And Testing. justification veterans Health Administration (vha) Seeks To Continue To Improve The Operational Capabilities By Establishing Services That Result In Few Operational Problems, Improved Communications, Increased Efficiency Within The Facility And Improve The Quality Of Services To Veterans As Required By Vha Directives. location Of Services va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 va Medical Center Newington 555 Willard Avenue newington, Ct 06111 period Of Performance the Period Of Performance Is 90 Calendar Days From Ntp. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Service Provider S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Service Provider Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, Disposal, And All Incidentals To Complete The Work For The Services Described In This Document Including Inspections And Testing Required Per Nfpa 101, Nfpa 105 2021, And Nfpa 80 2021). scheduled Survey, Inspections And Testing Shall Be Completed Monday Through Friday In Non-critical/non-patient Care Buildings During Regular Business Hours Or As Coordinated; Or Monday Through Saturday Outside Of Regular Business Hours After 5:00 P.m. And Before 6:00 A.m. Or As Coordinated With The Va Cor For Sunday. A Minimum Notice Of Fourteen (14) Calendar Days. No Work Shall Be Performed On Government Holidays Unless An Emergency Status Has Been Indicated By The Va Contracting Officer. the Va Connecticut Healthcare System Newington Medical Center Campus Normal Operating Hours Are 7:00 A.m. 5:00 P.m. Special Consideration And Coordination May Be Required To Access Pharmacy, Procedure And Treatment Rooms. the Va Connecticut Healthcare System West Haven Medical Center Campus Is A 24 Hour Tertiary Care Medical Center And May Require Special Consideration And Coordination To Access Operating Rooms, Intensive Care Units, Inpatient Wards, Inpatient And Outpatient Pharmacy, Procedure, Laboratory, And Treatment Rooms. service Provider Shall Coordinate With Va Cor And Safety & Outage Coordinator To Ensure That No Patients Are Within Critical Patient Areas And/or Receiving Treatment Before Performing Work. Work In Canteen Storage Areas Requires Coordination With Canteen Service For Access And Escort Personnel. operation Of Smoke Dampers Require The Initiation Of The Fire Alarm System. Service Provider And Sub-contractors Shall Coordinate With Va Cor, Safety & Outage Coordinator, And Va Connecticut Safety For Contact Information To The Fire Alarm Company Servicing Newington And West Haven Campuses. Include All Costs Associated With Required Work And Support To Shunt Master Box, Trip Smoke Detector In Affected Smoke Zone And Witness Smoke Damper Operation. newington And West Haven Fire Alarm Servicer: veterans Fire Life Safety rod Davis Rod.davis@vflsc.com description Of Services: service Provider Shall Schedule And Coordinate Work With Va Cor. any Outages Shall Follow Proper Coordination And Notification Through The Va Cor And Safety & Outage Coordinator. all Loto Requests And Procedures Shall Be In Compliance With The Va Connecticut Healthcare System Medical Center Policy 138-075. Coordinate All Loto With The Va Cor And Safety & Outage Coordinator. service Provider Shall Locate All Fire Dampers And Smoke Dampers, And Once Located, Operate (actuate) Or Identify Inoperable Dampers. Hospital Furnished Data And Va Hvac Shop Personnel Shall Be Used As A Guide For Location. Dampers In Mechanical Rooms, Offices And Corridors Are Accessible Via Panels In The Ceiling And Ductwork. vachs Will Furnish Damper Inventory For West Haven B1 And B2. vachs Will Provide Electronic Construction Documents For The Newington Campus Modernization Project Including B1, B2w, B2c, And B2e. the Alphanumeric Designation Used For Each Damper Identification Tag Shall Begin With The Particular Damper S Building Number, Floor Location, Followed By The Damper S Wing Location And Number Of The Damper Within The Floor. Note The Location On The Drawings Submitted To The Va. service Provider Shall Inspect And Certify All Fire And Smoke Dampers At The Va Connecticut Healthcare System Newington And West Haven Campus Buildings In Accordance With The Newington And West Haven Campus Buildings Identified Herein. service Provider Shall Remove And Reset Fusible Links To Verify That Each Damper Fully Closes, And If Necessary, Replace Any Fusible Link That Is Compromised. Provide A Recommended Specification For Va Connecticut Review And Approval. service Provider Shall Remove Debris And Lubricate All Moving Parts On Each Damper. Damper Shall Be Exercised To Ensure It Can Move Freely. service Provider Shall Clear Each Damper Of Any Debris That Would Impede The Damper S Normal Operation. Remove And Dispose Of Debris. service Provider Shall Replace Or Repair Damaged Or Oxidized Springs. Replace Missing Access Handles For The Doors For The Fire And Smoke Dampers. service Provider Shall Perform And Provide Safety, Supervision, Ppe And Cleanup Associated With Completing The Referenced Inspections And Testing. work Shall Be Completed In Accordance With Industry Standard And Comply With Va Regulations And Code Requirements To Include But Not Limited To Osha And Nfpa. all Areas Of Work Shall Be Considered Clinical Area And Require Full Dust Containment With Hepa Exhaust. areas Of The Operating Room, Sterile Processing Service, And Other Areas Considered To Be Sterile May Require The Service Provider To Wear Disposable Shoe Covers, Overalls, And Head Cover. work In Corridors And Public Areas Require Dust Containment. In Corridors, Public Areas, And Clinical Areas, Provide Containment Via Aire Guardian Titan Mobile Dust Containment Cart, Model Ag8000 Or Equivalent. Do Not Block Egress In The Execution Of Work. work That Requires Dust Protection Measures And Localized Cleanup To Prevent The Introduction Or Transmission Of Dust Into The Medical Center. Dust Protection Measures Include Containment. Dust And Debris Must Be Removed, And The Area Cleaned Prior To Moving To Another Worksite. Service Provider Shall Damp Mop As Required To Control Dust And Keep Traffic Areas Clean And Safe. Place Cones And Signage To Mark Wet Areas. The Service Provider Shall Take All Precautions As Required To Control Dust And Not Disrupt Hospital Operations. a Safe Environment Shall Be Always Maintained. Tools, Equipment And Work Area Shall Be Secure. Do Not Leave Work Site (tools, Equipment, Etc.) Unattended Or Accessible By The Public. prohibited Equipment: Work Area Is Within An Active Medical Center. Equipment That Uses Hydrocarbon Fuel, Flammable Fuel, And/or Produces Carbon Monoxide Exhaust Are Prohibited From Use Within The Medical Center Or Where Fumes Can Be Introduced Into The Medical Center. At Its Option The Service Provider Shall Use Either Electric Or Electric Pneumatic Tools To Perform The Required Work. means Of Egress: Do Not Block Any Exit, Discharge, Or Path Of Travel From Occupied Buildings. service Provider Shall Request And Coordinate Outages Of Smoke Detectors With The Va Cor/ Va Connecticut Safety Office. deliverables prior To The Start Of Work, Provide The Following: site Specific Safety Plan schedule Of Work Plan when Hours Work Plan And Request infection Control Plan service Provider Shall Provide A Complete Inventory Database In Hard Copy And Electronic Format. service Provider Shall Provide A Written, Hard Copy And Digital Report To Be Delivered To Document Dampers As Of The Date Of The Report. Based On Information Provided To Service Provider By Va, Service Provider Agrees To Provide The Following Inspection Services With Respect To Va S Dampers (collectively, Inspection Services Reference Nfpa 105 2021 And Nfpa 80 2021). include Spreadsheet Inventory With Location, Damper S Identification Number, And Pass/fail Status Of Inspection. for Failed Dampers, Provide A Detailed Report And Explanation Of The Failure And Corrective Action. service Provider Shall Provide A Recommendation Of Dampers Not Required And Estimated Cost Of Decommissioning. service Provider Shall Provide A Written Report Of Any Deficiencies Discovered To The Va Cor And Contracting Officer. if A Condition Arises Where There Is No Access To A Damper, Serviced Provider Shall Recommend Access Door, Access Door Size And Cost To Provide A Complete Installation. Access Doors Shall Be Ul Listed And Approved For 2-hour Wall Or Ceiling, Size Up To 24 X24 . Base Cost Shall Provide For Installation In Plaster And Drywall Only. the Va Will Furnish Electronic Floor Plan Drawings In Autocad Format To The Service Provider. service Provider Shall Provide Life Safety Drawings Indicating The Location Of Each Damper In Autocad Format And Provide Finalized Drawings In 24x36 Hard Copy And Electronic Format. Place An Id Sticker Identifying Each Damper As Well As A Fire Damper Sticker On The Ceiling Grid Indicating The Presence Of A Fire Damper. west Haven Campus Buildings building 1: Clinical building 2: Clinical building 2a: Clinical - Nic building 3: Admin building 4: Admin building 5: Admin/research building 6: Admin building 7: Nic building 8: Admin building 8a: Admin building 9: Admin building 10: Nic building 11: Nic building 11a: Nic building 12: Admin building 12a: Nic fisher House: Hospitality building 14a: Nic building 15: Engineering building 15a: Nic building 16: Engineering building 19: Engineering building 21: Nic building 22: Nic building 24: Engineering building 27: Research building 32: Engineering building 34: Research building 35: Admin building 35a: Admin/research building 36: Clinical building 36a: Nic building 38: Engineering building 39: Engineering building 50: Engineering west Haven Fire Damper Inventory For B1 And B2 building fire smoke total Dampers 1 44 15 59 2 60 1 61 west Haven Building 1 Inventory floor fire smoke total Dampers ground 3 0 3 sub Basement 2 0 2 1 2 0 2 2 1 0 1 3 2 0 2 4 12 3 15 6 4 0 4 7 2 2 4 9 7 4 11 10 9 6 15 west Haven Building 1 Dampers And Locations floor damper Number damper Type damper Location ground g-fd-001 fire across Room 174 Hatch On Floor ground g-fd-002 fire across Room 174 Hatch On Floor ground g-fd-003 fire inside Room G196 sub-basement sg-fd-001 fire inside Room Sg129 sub-basement sg-fd-004 fire inside Room Sg165 1 1-fd-001 fire inside Room 1145 1 1-fd-003 fire housekeeping 2 2-fd-004 fire inside Room 2129 3 3-fd-002 fire inside Room 3163a 3 3-fd-003 fire inside Room 3163a 4 4-fd-001 fire across From The Main Elevators 4 4-fd-002 fire the Floor Damper Inside Mechanical Rm Next To Elevator P5 4 4-fd-003 fire the Floor Damper Inside Mechanical Rm Next To Elevator P5 4 4-fd-004 fire the Floor Damper Inside Mechanical Rm Next To Elevator P5 4 4-fd-005 fire the Floor Damper Inside Mechanical Rm Next To Elevator P5 4 4-fd-006 fire in Mechanical Room 4/260 4 4-fd-007 fire the Floor Damper Inside Mechanical Rm Next To Elevator P5 4 4-fd-008 fire inside R0om 4/162 4 4-fd-009 smoke inside R0om 4/162 4 4-fd-010 smoke in Mechanical Room 4/255 4 4-sd-011 smoke in Mechanical Room 4/255 4 4-sd-012 fire in Mechanical Room 4/255 4 4-sd-013 fire in Room 4/148 4 4-sd-014 fire 4200 Kitchen Alcove 4 4-sd-015 fire in Storage Room By 6/135 6 6-fd-001 fire in The Storage Room By 6/135 6 6-fd-002 fire in The Storage Room By 6/135 6 6-fd-003 fire in Clean Linen Room 6/100 6 6-fd-004 fire in The Clean Linen Room 6/100 7 7-sd-001 smoke in The Ceiling Above The Door To Outpatient Detox Room 7 7 7-sd-002 smoke in The Ceiling Above The Double Doors Next To Stairwell 1 7 7-sd-003 fire near The Door To The Right Behind The Nursing Station 7 7-sd-004 fire in Room 7/128 Across The Nursing Station 9 9-fd-001 fire the Floor Damper In Room 9/112 9 9-fd-002 fire the Floor Damper In Room 9/112 9 9-fd-003 fire the Floor Damper In Room 9/112 9 9-fd-004 fire the Floor Damper In Room 9/112 9 9-fd-005 fire inside The Hatch Next To Freight Elevator S1 9 9-sd-006 smoke in The Ceiling Outside Of Room 9/127 9 9-sd-007 smoke in Room 9/127 9 9-fd-008 smoke in Room 9/127 9 9-fd-009 fire in The Ceiling Hatch Inside Of Housekeeping Room 9/145 9 9-fd-010 fire in The Ceiling Hatch Inside Of Housekeeping Room 9/145 9 9-fd-011 fire in The Ceiling By Room 9/144 10 10-fd-001 fire in The Elevator Machine Room 10 10-fd-002 fire in The Elevator Machine Room 10 10-fd-003 fire in The Elevator Machine Room 10 10-fd-004 fire the Wall Damper In The East Mechanical Room 10 10-fd-005 smoke the Wall Damper In The East Mechanical Room 10 10-fd-006 smoke the Wall Damper In The East Mechanical Room 10 10-fd-007 smoke the Wall Damper In The East Mechanical Room 10 10-fd-008 smoke the Wall Damper In The East Mechanical Room 10 10-fd-009 fire above The Door To The West Mechanical Room 10 10-fd-010 smoke inside The West Mechanical 10 10-fd-011 smoke inside The West Mechanical 10 10-fd-012 fire inside The West Mechanical 10 10-fd-013 fire inside The West Mechanical 10 10-fd-014 fire inside The West Mechanical 10 10-fd-015 fire inside The West Mechanical west Haven Building 2 Inventory floor fire smoke total Dampers 2 1 0 1 3 12 0 12 4 10 0 10 5 8 0 8 6 14 0 14 7 8 1 9 9 7 0 7 west Haven Building 2 Dampers And Locations floor damper Number damper Type damper Location 2 2-fd-006 fire across Room 2245 3 3-fd-001 fire elevator Corridor 3 3-fd-002 fire inside Room 3224 3 3-fd-003 fire inside Room 3165 3 3-fd-004 fire inside Room 3165 3 3-fd-005 fire inside Room 3169 3 3-fd-006 fire inside Room 3169 3 3-fd-007 fire inside Room 3152 3 3-fd-008 fire inside Room 3152 3 3-fd-009 fire inside Room 3149 3 3-fd-010 fire inside Room 3149 3 3-fd-011 fire inside Room 3149 3 3-fd-012 fire inside Room 3217 4 4-fd-001 fire inside Room 4165 4 4-fd-002 fire inside Room 4165 4 4-fd-003 fire inside Room 4169 4 4-fd-004 fire inside Room 4169 4 4-fd-005 fire inside The Elevator Corridor 4 4-fd-007 fire inside Room 4150 4 4-fd-008 fire inside Room 4150 4 4-fd-009 fire inside Room 4150 4 4-fd-010 fire inside Room 4153 4 4-fd-011 fire inside Room 4153 4 5-fd-001 fire inside Room 4153 5 5-fd-001 fire inside Room 5165 5 5-fd-002 fire inside Room 5165 5 5-fd-003 fire waiting Room Area 5170 5 5-fd-004 fire waiting Room Area 5170 5 5-fd-006 fire elevator Corridor 5 5-fd-009 fire inside Room 5217 5 5-fd-010 fire inside Room 5185 5 5-fd-011 fire inside Room 5185 6 6-fd-001 fire inside Room 6163 6 6-fd-002 fire inside Room 6163 6 6-fd-003 fire inside Room 6161 6 6-fd-004 fire inside Room 6161 6 6-fd-005 fire elevator Corridor 6 6-fd-006 fire inside Room 6212 6 6-fd-007 fire inside Room 6146 6 6-fd-008 fire inside Room 6146 6 6-fd-009 fire inside Room 6146 6 6-fd-010 fire inside Room 6149 6 6-fd-011 fire inside Room 6149 6 6-fd-012 fire inside Room 6204 6 6-fd-013 fire inside Room 6195 6 6-fd-014 fire inside Room 6195 7 7-fd-002 fire inside Room 7160 7 7-fd-008 smoke inside Room 7100 7 7-fd-009 fire inside Room 7145 7 7-fd-010 fire inside Room 7145 7 7-fd-011 fire inside Room 7145 7 7-fd-012 fire inside Room 7145 7 7-fd-013 fire inside Room 7146 7 7-fd-015 fire inside Room 7148 7 7-fd-017 fire outside Room 7181 9 9-fd-001 fire mechanical Room 9 9-fd-002 fire mechanical Room 9 9-fd-003 fire mechanical Room 9 9-fd-004 fire mechanical Room 9 9-fd-005 fire mechanical Room 9 9-fd-006 fire mechanical Room 9 9-fd-007 fire mechanical Room fisher House emergency west Haven Campus Map: Not To Scale newington Campus Buildings building 1: Clinical building 2c: Clinical building 2e: Admin/clinical building 2w: Clinical building 3: Engineering building 4: Nic building 11: Engineering - Nic building 6: Nic victory Gardens Not In Contract building 7: Nic building 8: Nic building 11: Nic building 12: Nic building 14: Nic building 21: Nic building 30: Nic building 32: Nic building 33: Nic building 34: Nic building 42: Admin building 44: Nic building 46: Nic building 50: Nic building 64: Nic building 65: Engineering building 168: Nic combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 newington Campus Map: Not To Scale all Service Provider Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 15 In West Haven Or The 3rd Floor Of Building 3 In Newington And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Service Provider S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Service Provider S Attention To Prevent Costly Misdirection Of Effort. the Service Provider Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Service Provider Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Service Provider Shall Develop And Provide To The Va The Following: safety Plan: The Service Provider Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. schedule Of Work Plan. when Hours Work Plan And Request. infection Control Plan. all Applicable Personnel On Site Are Required To Obtain An Occupational Safety And Health Administration (osha) 10 Hour Certification, And The Site Competent Person For The Service Provider Must Obtain An Osha 30 Hour Construction Certification. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Service Provider Under Supervision And Monitoring For The Va By A Certified Industrial Hygienist. the Service Provider Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In Va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Service Provider Shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses Shall Be Included In The Reports. travel: service Provider And/or Subcontractors Will Travel From Their Place Of Business To The West Haven And Newington Va Medical Center Of The Va Connecticut Healthcare System. site Visit: there Is A Mandatory Site Visit To Bid On This Contract. Please Reach Out To Melissa Metevelis At Melissa.metevelis@va.gov Before 04/17/2024. west Haven Vamc Pre-bid Walk Through tuesday April 16 At 7:00 Am; Sign In At Building 15 a Valid Driver S License Is Required To Obtain A Temporary Badge jay Chapman Will Provide Escort 950 Campbell Avenue west Haven, Ct 06516 newington Vamc Pre-bid Walk Through wednesday April 17 9:00 Am; Sign In At Building 3, 3rd Floor Facilities Management Office a Valid Driver S License Is Required To Obtain A Temporary Badge harlan Corriveau Will Provide Escort 555 Willard Avenue newington, Ct 06111 evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Services Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Service If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination Newington Vamc Wd 2015-4119 (rev-26) And West Haven Vamc Wd 2015 4127 (rev-26), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due Nlt 04/22/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0413 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: Statement Of Work newington Medical Gas Deficiencies va Connecticut Healthcare System (vachs) va Medical Center Newington 555 Willard Avenue newington, Ct 06111 background va Connecticut Healthcare System Newington Campus Requires The Replacement Of Medical Gas Conversion Area Alarms In Building 2e. justification an Annual Survey Was Conducted. Deficiencies Include Conversion Area Alarms And Failed/out Of Service Master Alarm Panels. place Of Performance the Place Of Performance For This Contract Is Va Connecticut Healthcare System, Newington Va Medical Center Located At 555 Willard Avenue, Newington, Ct 06111. period Of Performance the Contract Time Period Of Performance Will Be 60 Calendar Days From Notice To Proceed (ntp) And Includes Contractor Closeout. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The West Haven Campuses Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment That He/she Is Being Asked To Provide Services For. licensed Medical Gas Installer Meeting Asse 6030 Medical Gas Systems Verifier Certification. bidders Must Provide Upon Request, Documentation Of Factory Certified Service/maintenance Training On The Specific Equipment Under The Terms Of This Contract. The Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein, Based Upon Credentials Provided. scope Of Work the Scope Of This Work Includes The Replacement Of Master Alarm Panel In The Boiler Plant Area Alarm Conversion In Building 2e, All Required Power, Piping, Installation, Programming, And Certification Of The Medical Gas System. work Shall Occur Outside Of Regular Business Hours; Weekdays 4:30 P.m. Midnight And/or Weekend Days Saturday 7:00 A.m. 4:30 P.m. Or As Coordinated. objectives: the Project Will Include But Not Be Limited To The Following: contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Remove Existing Area Alarm And Replace With The Following: five (5) Amico Lcd Alert 3 Conversion Area Alarm For Allied Chemetron Digital Ii Panel 3 Gas Oav building 2 East: 1st Floor Urgent Care (beds 1-7) building 2 East: 1st Floor Exam Room 2e-1159 building 2 East: 2nd Floor Room 2e-244 building 2 East: 2nd Floor Cystoscopy building 2 East: 2nd Floor Specialty Clinic five (5) Amico Lcd Alert 3 Conversion Panel Filler Frame 4 Gang one (1) Amico Alert 4 Lcd Master Alarm Panel 20 Points Ethernet And Installation In Boiler Plant Command Center, Building 3. include Power And Wiring As Required. contractor Shall Perform All Installation And Testing Of New Master Alarm Panel With Existing Critical Medical Gas Components. contractor Shall Furnish Appropriate Tools, Equipment, And Certified Labor To Perform Installation Of Conversion Area Alarm Panels And Frames. the Manufacturer Procedures Take Precedence Over Other Recommended Installation And Operation Procedures. coordinate All Placement And Removal Of Lockout Tagout Devices For Any Energy Sources With The Va Cor/maintenance & Operations. protect All Equipment In Place During Replacement Activities. remove And Dispose Of Old Compressor And Other Debris As A Result Of This Work And Return Required Manifest. perform Post Installation Inspections, Testing, And Certification Of The Medical Gas System As Required By Nfpa 99. all Contractor Personnel, Sub-contractors And Representatives Visiting Va Sites Will Be Required To Sign In Upon Arrival At Building 3 And/or Retain A Temporary Va Badge. Each Visiting Individual Be Required To Enter Their Name, Their Company S Name, Va Project Title, Reason For Visit, And The Times Of Arrival And Departure. Arrangements For After Normal Hour Working Site Visits Must Be Made In Advance And During Normal Working Hours. general: The Contracting Officer Reserves The Right To Terminate Any Construction Period Services, Without Payment For Services Completed, If Such Services Are Not Needed Or Are Not Being Adequately Completed. approved Plans And Permits: Prior To The Start Of Construction, Submit To Va Copies Of All Required Permits. site Visits: Day To Day Construction Administration Will Be Performed By The Cor. Periodic Reviews, Tests, And Other Field Observation By The Government Are Not To Be Interpreted As Superintendence Nor As Resulting In Any Approval Of The Contractor S Apparent Progress Toward Meeting The Government S Objectives; But Are Intended To Discover Any Information That The Contracting Officer May Be Able To Call To The Contractor S Attention To Prevent Costly Misdirection Of Effort. the Contractor Shall Remain Responsible For Constructing, Operating, And Maintaining The Site In Full Accordance If The Requirements Of This Solicitation. the Contractor Shall Provide Va With A Copy Of All Inspection Reports For Inspections Conducted By Local, Regional, And State Code Authorities From The Start Of Construction Through Issuance Of The Certificate Of Occupancy Or Completion. the Contractor Shall Develop And Provide To The Va The Following: safety Plan: The Contractor Shall Produce Work In Accordance With The Latest Editions Of All Applicable Dva Guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria To Meet Hospital Joint Commission (jcaho) Requirements), Nfpa, Federal And State Codes Pertinent To The Project Scope. all Applicable Personnel On Site Are Required To Obtain An Occupational Safety And Health Administration (osha) 10 Hour Construction Certification, And The Site Competent Person For The Contractor Must Obtain An Osha 30 Hour Construction Certification. prior To The Start Of Work, The Specifications Shall Require The Contractor To Develop And submit Such Plans As Required By The Va Relating To Safety And Environmental Issues. These May Include But Are Not Limited To: job Hazard Analysis And Loto quality Control Plan: A Quality Control Plan Shall Be Implemented For Identifying And Specifying The Appropriate Standard Forms For Quality Control Inspections That Will Become Part Of The Overall Plan. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. safety Codes / Certification / Licensing: environmental Abatement Work, If Necessary, Is To Be Performed By Contractor Under Supervision And monitoring For The Va By A Certified Industrial Hygienist. the Contractor Shall Comply With All Codes As Described Above, As Well As Codes Customarily Applied In va Construction Jobs Such As Nfpa Fire Code, Osha, Va Design Guides, Etc. Labs Used By The Contractor shall Be Licensed As Required By Any Applicable Governing Agencies, And Their Certifications And Licenses shall Be Included In The Reports. travel: contractor And/or Subcontractors Will Travel From Their Place Of Business To The West Haven Vamc Of The Va Connecticut Healthcare System. appendix A infection Prevention Measures a. Implement The Requirements Of Va Medical Center S Infection Control Risk Assessment (icra) Team. Icra Group May Monitor Dust, In The Vicinity Of The Construction Work, And Require The Contractor To Take Corrective Action Immediately If The Safe Levels Are Exceeded. b. Establish And Maintain A Dust Control Program As Part Of The Contractor S Infection Preventive Measures In Accordance With The Guidelines Provided By Icra Group As Specified Here. Prior To Start Of Work, Prepare A Plan Detailing Project-specific Dust Protection Measures, Including Periodic Status Reports, And Submit To Project Manager And Facility Icra Team For Review For Compliance With Contract Requirements In Accordance With Section 01340, Samples And Shop Drawings. 1. All Personnel Involved In The Construction Or Renovation Activity Shall Be Educated And Trained In Infection Prevention Measures Established By The Medical Center. c. Medical Center Infection Control Personnel Shall Monitor For Airborne Disease (e.g. Aspergillosis) As Appropriate During Construction. A Baseline Of Conditions May Be Established By The Medical Center Prior To The Start Of Work And Periodically During The Construction Stage To Determine Impact Of Construction Activities On Indoor Air Quality. In Addition: 1. The Project Manager And Vamc Infection Control Personnel Shall Review Pressure Differential Monitoring Documentation To Verify That Pressure Differentials In The Construction Zone And In The Patient-care Rooms Are Appropriate For Their Settings. The Requirement For Negative Air Pressure In The Construction Zone Shall Depend On The Location And Type Of Activity. upon Notification, The Contractor Shall Implement Corrective Measures To Restore Proper Pressure Differentials As Needed. 2. In Case Of Any Problem, The Medical Center, Along With Assistance From The Contractor, Shall Conduct An Environmental Assessment To Find And Eliminate The Source. d. In General, Following Preventive Measures Shall Be Adopted During Construction To Keep Down Dust And Prevent Mold. 1. Dampen Debris To Keep Down Dust And Provide Temporary Construction Partitions In Existing Structures Where Directed By Resident Engineer. Blank Off Ducts And Diffusers To Prevent Circulation Of Dust Into Occupied Areas During Construction. 2. Analyze Each Site During Design To Determine The Effects Of Blocking Hvac Ducts And Their Impact On Existing Air Handling Systems That Must Remain Operational Before Initiating A Dust Control Program. The Method Of Capping Ducts Shall Be Dust Tight And Withstand Airflow. 3. Construct Anteroom To Maintain Negative Airflow From Clean Area Through Anteroom And Into Work Area Where Required. 4. High Risk Patient Care Areas May Require Additional Measures Like Air Locks, Special Signage, Smoke And Negative Pressure Alarms. 5. Identify These Areas Clearly On The Drawings And Work With Medical Center Personnel To Achieve Desired Level Of Isolation Suited To The Scope Of Risk Involved. 6. Do Not Perform Dust- Producing Tasks Within Occupied Areas Without The Approval Of The Project Manager. For Construction In Any Areas That Will Remain Jointly Occupied By The Medical Center And Contractor S Workers, The Contractor Shall: a. Provide Dust Proof Fire-rated Temporary Drywall Construction Barriers To Completely Separate Construction From The Operational Areas Of The Hospital In Order To Contain Dirt Debris And Dust. Barriers Shall Be Sealed And Made Presentable On Hospital Occupied Side. Install A Self-closing Rated Door In A Metal Frame, Commensurate With The Partition, To Allow Worker Access. Maintain Negative Air At All times. A Fire Retardant Polystyrene, 6-mil Thick Or Greater Plastic Barrier Meeting Local Fire Codes May Be Used Where Dust Control Is The Only Hazard, And An Agreement Is Reached With The Resident Engineer And Medical Center. b. Hepa Filtration Is Required Where The Exhaust Dust May Reenter The Breathing Zone. Contractor Shall Verify That Construction Exhaust To Exterior Is Not Reintroduced To The Medical Center Through Intake Vents, Or Building Openings. Install Hepa (high Efficiency Particulate Accumulator) Filter Vacuum System Rated At 95% Capture Of 0.3 Microns Including Pollen, Mold Spores And Dust Particles. Insure Continuous Negative Air Pressures Occurring Within The Work Area. Hepa Filters Should Have Ashrae 85 Or Other Pre-filter To Extend The Useful Life Of The Hepa. Provide Both Primary And Secondary Filtrations Units. Exhaust Hoses Shall Be Heavy Duty, Flexible Steel Reinforced And Exhausted So That Dust Is Not Reintroduced To The Medical Center. c. Adhesive Walk-off/carpet Walk-off Mats, Minimum 24 X 36 , Shall Be Used At All Interior Transitions From The Construction Area To Occupied Medical Center Area. these Mats Shall Be Changed As Often As Required To Maintain Clean Work Areas Directly Outside Construction Area At All Times. d. Vacuum And Wet Mop All Transition Areas From Construction To The Occupied Medical Center At The End Of Each Workday. Vacuum Shall Utilize Hepa Filtration. maintain Surrounding Area Frequently. Remove Debris As They Are Created. Transport These Outside The Construction Area In Containers With Tightly Fitting Lids. e. The Contractor Shall Not Haul Debris Through Patient-care Areas Without Prior Approval Of The Resident Engineer And The Medical Center. When, Approved, Debris Shall Be Hauled In Enclosed Dust Proof Containers Or Wrapped In Plastic And Sealed With Duct Tape. No Sharp Objects Should Be Allowed To Cut Through The Plastic. Wipe Down The Exterior Of The Containers With A Damp Rag To Remove Dust. All Equipment, Tools, Material, Etc. Transported Through Occupied Areas Shall Be Made Free From Dust and Moisture By Vacuuming And Wipe Down. f. Using A Hepa Vacuum, Clean Inside The Barrier And Vacuum Ceiling Tile Prior To Replacement. Any Ceiling Access Panels Opened For Investigation Beyond Sealed Areas Shall Be Sealed Immediately When Unattended. g. There Shall Be No Standing Water During Construction. This Includes Water In Equipment Drip Pans And Open Containers Within The Construction Areas. All Accidental Spills Must Be Cleaned Up And Dried Within 12 Hours. Remove And Dispose Of Porous Materials That Remain Damp For More Than 72 Hours. h. At Completion, Remove Construction Barriers And Ceiling Protection Carefully, Outside Of Normal Work Hours. Vacuum And Clean All Surfaces Free Of Dust After The Removal. e. Final Cleanup: 1. Upon Completion Of Project, Or As Work Progresses, Remove All Construction Debris From Above Ceiling, Vertical Shafts And Utility Chases That Have Been Part Of The Construction. 2. Perform Hepa Vacuum Cleaning Of All Surfaces In The Construction Area. This Includes Walls, Ceilings, Cabinets, Furniture (built-in Or Free Standing), Partitions, Flooring, Etc. 1. All New Air Ducts Shall Be Cleaned Prior To Final Inspection. Spec Writer Note: On Small Projects Developed At Medical Center, Engineering Officer May Tag Items To Be Removed And Stored, Instead Of Noting Such Items On Drawings Or In Specifications. end Of Appendix appendix B va Information And Information System Security/privacy Language For inclusion Into Contracts, As Appropriate 1. General contractors, Contractor Personnel, Subcontractors, And Subcontractor Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Directives And Handbooks as Va And Va Personnel Regarding Information And Information System Security. 2. Access To Va Information And Va Information Systems a. A Contractor/subcontractor Shall Request Logical (technical) Or Physical Access To Va information And Va Information Systems For Their Employees, Subcontractors, And affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract, agreement, Or Task Order. b. All Contractors, Subcontractors, And Third-party Servicers And Associates Working With Va information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information. The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710, Personnel Suitability And Security Program. The Office For Operations, Security, And Preparedness Is Responsible For These Policies And Procedures. c. Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance. National Industrial Security Program (nisp) Was Established By Executive Order 12829 To Ensure That Cleared U.s> Defense Industry Contractor Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts, Programs, Bid, Or Research And Development Efforts. The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Secretary Service (dss). Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations, Security, And Preparedness. d. Custom Software Development And Outsourced Operations Must Be Located In The U.s. To The Maximum Extent Practical. If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates, The Contractor/subcontractor Must State Where All Non-u.s. Services Are Provided And Detail A Security Plan, Deemed To Be Acceptable By Va, Specifically To Address Mitigation Of The Resulting Problems Of Communication, Control, Data Protection, And So Forth. Location Within The U.s. May Be An Evaluation Factor. e. The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When an Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ. The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination. 3. Va Information Custodial Language a. Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor/subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va. This Clause Expressly Limits The Contractor/subcontractor S Rights To Use Data As Described In Rights In Data General, Far 52.227-14(d) (1). b. Va Information Should Not Be Co-mingled, If Possible, With Any Other Data On The Contractors/subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met. if Co-mingling Must Be Allowed To Meet The Requirements Of The Business Need, The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements. Va Reserves The Right To Conduct Onsite Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls, Separation Of Data And Job Duties, And Destruction/media Sanitization Procedures Are In Compliance With Va Directive Requirements. c. Prior To Terminator Or Completion Of This Contract, Contractor/subcontractor Must Not Destroy Information Received From Va, Or Gathered/created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va. Any Data Destruction Done On Behalf Of Va By A Contractor/subcontractor Must Be Done In Accordance With National Archives And Records Administration (nara) Requirements As Outlined In Va Directive 6300, Records And Information Management And Its Handbook 6300.1 Records Management Procedures, Applicable Va Records Control Schedules, And Va Handbook 6500.1 Electronic Media Sanitization. Self-certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract. d. The Contractor/subcontractor Must Receive, Gather, Store, Back Up, Maintain, Use, Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws, Regulations And Policies. If Federal Or Va Information Confidentiality And Security Laws, Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract, Or If Nist Issues Or Updates Applicable Fips Or Special Publications (sp) After Execution Of This Contract, The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws, Regulations And Policies In This Contract. e. The Contractor/subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor/subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor/subcontractor Needs To Be Restored To An Operating State. If Copies Are Made For Restoration Purposes, After The Restoration Is Complete, The Copies Must Be Appropriately Destroyed. f. If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality, privacy, And Security Provisions Of The Contract, It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation (far) Part 12. g. If A Vha Contract Is Terminated For Cause, The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600.01, Business Associate Agreements. Absent An Agreement To Use Or Disclose Protected Health Information, There Is No Business Associate Relationship. h. The Contractor/subcontractor Must Store, Transport, Or Transmit Va Sensitive Information In An Encrypted Form, Using Va-approved Encryption Tools That Are, At A Minimum, Fips 140-2 Validated. i. The Contractor/subcontractor S Firewall And Web Services Security Controls, If Applicable, shall Meet Or Exceed Va S Minimum Requirements. Va Configuration Guidelines Are Available Upon Request. j. Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract, The Contractor/subcontractor May Use And Disclose Va Information Only In Two Other Situations: (i) In Response To A Qualifying Order Of A Court Of Competent Jurisdiction, Or (ii) With Va S Prior Written Approval. The Contractor/subcontractor Must Refer All Requests For, Demands For Production Of, Or Inquiries About, Va Information And Information Systems To The Va Contracting Officer For Response. k. Notwithstanding The Provision Above, The Contractor/subcontractor Shall Not Release Va records Protected By Title 38 U.s.c. 5705, Confidentiality Of Medical Quality Assurance Records And/or Title 38 U.s.c. 7332, Confidentiality Of Certain Health Records Pertaining To Drug Addiction, Sickle Cell Anemia, Alcoholism Or Alcohol Abuse, Or Infection With Human Immunodeficiency Virus. If The Contractor/subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information, That Contractor/subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response. l. For Service That Involves The Storage, Generating, Transmitting, Or Exchanging Of Va Sensitive Information But Does Not Require C&a Or An Mou-isa For System Interconnection, The Contractor/subcontractor Must Complete A Contractor Security Control Assessment (csca) On A Yearly Basis And Provide It To The Cor. 4. Information System Design And Development a. Information Systems That Are Designed Or Developed For On Behalf Of Va At Non-va Facilities Shall Comply With All Va Directives Developed In Accordance With Fisma, Hipaa, Nist, And Related Va Security And Privacy Control Requirements For Federal Information Systems. This Includes Standards For The Protection Of Electronic Phi, Outlined In 45 C.f.r. Part 164, Subpart C, Information And System Security Categorization Level Designation In Accordance With Fips 199 And Fips 200 With Implementation Of All Baseline Security Controls Commensurate With The Fips 199 System Security Categorization (reference Appendix D Of Va Handbook 6500, Va Information Security Program). During The Development Cycle A Privacy Impact Assessment (pia) Must Be Completed, Provided To The Cor, And Approved By The Va Privacy Service In Accordance With Directive 6507, Va Privacy Impact Assessment. b. The Contractor/subcontractor Shall Certify To The Cor That Applications Are Fully Functional And Operate Correctly As Intended On Systems Using The Va Federal Desktop Core Configuration (fdcc), And The Common Security Configuration Guidelines Provided By Nist Or The Va. This Includes Internet Explorer 7 Configured To Operate On Windows Xp And Vista (in Protected Mode On Vista) And Future Versions, As Required. c. The Standard Installation, Operation, Maintenance, Updating, And Patching Of Software Shall Not Alter The Configuration Settings From The Va Approved And Fdcc Configuration. information Technology Staff Must Also Use The Windows Installer Service For Installation To The Default Program Files Directory And Silently Install And Uninstall. d. Applications Designed For Normal End Users Shall Run In The Standard User Context Without Elevated System Administration Privileges. e. The Security Controls Must Be Designed, Developed, Approved By Va, And Implemented in Accordance With The Provisions Of Va Security System Development Life Cycle As Outlined In Nist Special Publication 800-37, Guide For Applying The Risk Management Framework To Federal Information Systems, Va Handbook 6500, Information Security Program And Va Handbook 6500.5, Incorporating Security And Privacy In System Development Lifecycle. f. The Contractor/subcontractor Is Required To Design, Develop, Or Operate A System Of Records Notice (sor) On Individuals To Accomplish An Agency Function Subject To The Privacy Act Of 1974, (as Amended), Public Law 93-579, December 31, 1974 (5 U.s.c. 552a) And Applicable Agency Regulations. Violation Of The Privacy Act May Involve The Imposition Of Criminal And Civil Penalties. g. The Contractor/subcontractor Agrees To: (1) Comply With The Privacy Act Of 1974 (the Act) And The Agency Rules And Regulations Issued Under The Act In The Design, Development, Or Operation Of Any System Of Records On Individuals To Accomplish An Agency Function When The Contract Specifically Identifies: a. The Systems Of Records (sor); And b. The Design, Development, Or Operation Work That The Contractor/subcontractor is To Perform; i. Include The Privacy Act Notification Contained In This Contract In Every Solicitation And Resulting Subcontract And In Every Subcontract Awarded Without A Solicitation, When The Work Statement In The Proposed Subcontract Requires The Redesign, Development, Or Operation Of A Sor On Individuals That Is Subject To The Privacy Act; And Ii. Include This Privacy Act Clause, Including This Subparagraph (3), In All Subcontracts Awarded Under This Contract Which Requires The Design, Development, Or Operation Of Such A Sor. h. In The Event Of Violations Of The Act, A Civil Action May Be Brought Against The Agency Involved When The Violation Concerns The Design, Development, Or Operation Of A Sor On Individuals To Accomplish An Agency Function, And Criminal Penalties May Be Imposed Upon The Officers Or Employees Of The Agency When The Violation Concerns The Operation Of Sor On Individuals To Accomplish An Agency Function. For Purposes Of The Act, When The Contract Is For The Operation Of A Sor On Individuals To Accomplish An Agency Function, The Contractor/subcontractor Is Considered To Be An Employee Of The Agency. (1) Operation Of A System Of Records Means Performance Of Any Of The Activities Associated With Maintaining The Sor, Including The Collection, Use, Maintenance, And Dissemination Of Records. (2) Record Means Any Item, Collection, Or Grouping Of Information About An Individual That Is Maintained By An Agency, Including, But Not Limited To, Education, Financial Transactions, Medical History, And Criminal Or Employment History And Contains The Person S Name, Or Identifying Number, Symbol, Or Any Other Identifying Particular Assigned To The Individual, Such As A Fingerprint Or Voiceprint, Or A Photograph. (3) System Of Records Means A Group Of Any Records Under The Control Of Any Agency From Which Information Is Retrieved By The Name Of The Individual Or By Some Identifying Number, Symbol, Or Other Identifying Particular Assigned To The Individual. i. The A/e Shall Ensure The Security Of All Procured Or Developed Systems And Technologies, Including Their Subcomponents (hereinafter Referred To As Systems ), Throughout The Life Of This Contract And Any Extension, Warranty, Or Maintenance Periods. This Includes, But Is Not Limited To Workarounds, Patches, Hotfixes, Upgrades, And Any Physical Components (hereafter Referred To As Security Fixes) which May Be Necessary To Fix All Security Vulnerabilities Published Or Known To The A/e Anywhere In The Systems Including Operating Systems And Firmware. The A/e Shall Ensure That Security Fixes Shall Not Negatively Impact The Systems. j. The A/e Shall Notify Va Within 24 Hours Of The Discovery Or Disclosure Of Successful Exploits Of The Vulnerability Which Can Compromise The Security Of The Systems (including The Confidentiality Or Integrity Of Its Data And Operations, Or The Availability Of The System). Such Issues Shall Be Remediated As Quickly As Is Practical, But In No Event Longer Than 7 Days. k. When The Security Fixes Involve Installing Third Party Patches (such As Microsoft Os Patches Or Adobe Acrobat), The A/e Will Provide Written Notice To The Va That The Patch Has Been Validated As Not Affecting The System Within 10 Working Days. When The A/e Is Responsible For Operations Or Maintenance Of The Systems, They Shall Apply The Security Fixes Within 7 Days. l. All Other Vulnerabilities Shall Be Remediated As Specified In This Paragraph In A Timely Manner Based On Risk, But Within 60 Days Of Discovery Or Disclosure. Exceptions To This Paragraph (e.g. For The Convenience Of Va) Shall Only Be Granted With Approval Of The Contracting Officer And The Va Assistant Secretary For Office Of Information And Technology. 5. Information System Hosting, Operation, Maintenance, Or Use a. For Information Systems That Are Hosted, Operated, Maintained, Or Used On Behalf Of Va at Non-va Facilities, Contractors/subcontractors Are Fully Responsible And Accountable For Ensuring Compliance With All Hipaa, Privacy Act, Fisma, Nist, Fips, And Va Security And Privacy Directives And Handbooks. This Includes Conducting Compliant Risk Assessments, Routine Vulnerability Scanning, System Patching And Change Management Procedures, And The Completion Of An Acceptable Contingency Plan For Each System. The Contractor S Security Control Procedures Must Be Equivalent To Those Procedures Used To Secure Va Systems. A Privacy Impact Assessment (pia) Must Also Be Provided To The Cor And Approved By Va Privacy Service Prior To Operational Approval. All External Internet Connections To Va S Network Involving Va Information Must Be Reviewed And Approved By Va Prior To Implementation. b. Adequate Security Controls For Collecting, Processing, Transmitting, And Storing Of Personally Identifiable Information (pii), As Determined By The Va Privacy Service, Must Be In Place, Tested, And Approved By Va Prior To Hosting, Operation, Maintenance, Or Use Of The Information System, Or Systems By Or On Behalf Of Va. These Security Controls Are To Be Assessed And Stated Within The Pia And If These Controls Are Determined Not To Be In Place, Or Inadequate, A Plan Of Action And Milestones (poa&m) Must Be Submitted And Approved Prior To The Collection Of Pii. c. Outsourcing (contractor Facility, Contractor Equipment Or Contractor Staff) Of Systems Or network Operations, Telecommunications Services, Or Other Managed Services Requires Certification And Accreditation (authorization) (c&a) Of The Contractor S Systems In Accordance With Va Handbook 6500.3, Certification And Accreditation And/or The Va Ocs Certification Program Office. Government-owned (government Facility Or Government Equipment) Contractor-operated Systems, Third Party Or Business Partner Networks Require Memorandums Of Understanding And Interconnection Agreements (mou-isa) Which Detail What Data Types Are Shared, Who Has Access, And The Appropriate Level Of Security Controls For All Systems Connected To Va Networks. d. The Contractor/subcontractor S System Must Adhere To All Fisma, Fips, And Nist Standards Related To The Annual Fisma Security Controls Assessment And Review And Update The Pia. Any Deficiencies Noted During This Assessment Must Be Provided To The Va Contracting Officer And The Iso For Entry Into Va S Poa&m Management Process. the Contractor/subcontractor Must Use Va S Poa&m Process To Document Planned Remedial Actions To Address Any Deficiencies In Information Security Policies, Procedures, And Practices, And The Completion Of Those Activities. Security Deficiencies Must Be Corrected Within The Timeframes Approved By The Government. contractor/subcontractor Procedures Are Subject To Periodic, Unannounced Assessments By Va Officials, Including The Va Office Of Inspector General. The Physical Security Aspects Associated With Contractor/subcontractor Activities Must Also Be Subject To Such Assessments. If Major Changes To The System Occur That May Affect The Privacy Or Security Of The Data Or The System, The C&a Of The System May Need To Be Reviewed, Retested And Re-authorized Per Va Handbook 6500.3. This May Require Reviewing And Updating All Of The Documentation (pia, System Security Plan, Contingency Plan). The Certification Program Office Can Provide Guidance On Whether A New C&a Would Be Necessary. e. The Contractor/subcontractor Must Conduct An Annual Self-assessment On All Systems And Outsourced Services As Required. Both Hard Copy And Electronic Copies Of The Assessment Must Be Provided To The Cor. The Government Reserves The Right To Conduct Such An Assessment Using Government Personnel Or Another Contractor/subcontractor. The Contractor/subcontractor Must Take Appropriate And Timely Action (this Can Be Specified In The Contract) To Correct Or Mitigate Any Weaknesses Discovered During Such Testing, Generally At No Additional Cost. f. Va Prohibits The Installation And Use Of Personally-owned Or Contractor/subcontractor Owned equipment Or Software On Va S Network. If Non-va Owned Equipment Must Be Used To Fulfill The Requirements Of A Contract, It Must Be Stated In The Service Agreement, Sow, Or Contract. All Of The Security Controls Required For Government Furnished Equipment (gfe) Must Be Utilized In Approved Or Other Equipment (oe) And Must Be Funded By The Owner Of The Equipment. All Remote Systems Must Be Equipped With, And Use, A Va-approved Antivirus (av) Software And A Personal (host-based Or Enclaved Based) Firewall That Is Configured With A Va-approved Configuration. Software Must Be Kept Current, Including All Critical Updates And Patches. Owners Of Approved Oe Are Responsible For Providing And Maintaining The Anti-viral Software And The Firewall On The Non-va Owned Oe. g. All Electronic Storage Media Used On Non-va Leased Or Non-va Owned It Equipment That is Used To Store, Process, Or Access Va Information Must Be Handled In Adherence With Va Handbook 6500.1, Electronic Media Sanitization Upon: (i) Completion Or Termination Of The Contract Or (ii) Disposal Or Return Of The It Equipment By The Contractor/subcontractor, Whichever Is Earlier. Media (hard Drives, Optical Disks, Cds, Back-up Tapes, Etc.) Used By The Contractors/subcontractors That Contain Va Information Must Be Returned To The Va For Sanitization Or Destruction Or The Contractor/subcontractor Must Self-certify That The Media Has Been Disposed Of Per 6500.1 Requirements. This Must Be Completed Within 30 Days Of Termination Of The Contract. h. Bio-medical Devices And Other Equipment Or Systems Containing Media (hard Drives, optical Disks, Etc.) With Va Sensitive Information Must Not Be Returned To The A/e At The end Of Lease, For Trade-in, Or Other Purposes. The Options Are: (1) A/e Must Accept The System Without The Drive; (2) Va S Initial Medical Device Purchase Includes A Spare Drive Which Must Be Installed in Place Of The Original Drive At Time Of Turn-in; Or (3) Va Must Reimburse The Company For Media At A Reasonable Open Market replacement Cost At Time Of Purchase (4) Due To The Highly Specialized And Sometimes Proprietary Hardware And Software associated With Medical Equipment/systems, If It Is Not Possible For The Va To Retain the Hard Drive, Then; (a) The Equipment A/e Must Have An Existing Baa If The Device Being Traded In Has Sensitive Information Stored On It And Hard Drive(s) From The System Are Being Returned Physically Intact; And (b) Any Fixed Hard Drive On The Device Must Be Non-destructively Sanitized To The Greatest Extent Possible Without Negatively Impacting System Operation. selective Clearing Down To Patient Data Folder Level Is Recommended Using Va Approved And Validated Overwriting Technologies/methods/tools. Applicable Media Sanitization Specifications Need To Be Pre-approved And Described In The Purchase Order Or Contract. (c) A Statement Needs To Be Signed By The Director (system Owner) That States That The Drive Could Not Be Removed And That (a) And (b) Controls Above Are In Place And Completed. The Iso Needs To Maintain The Documentation. 6. Security Incident Investigation a. The Term Security Incident Means An Event That Has, Or Could Have, Resulted In Unauthorized Access To, Loss Or Damage To Va Assets, Or Sensitive Information, Or An Action That Breaches Va Security Procedures. The Contractor/subcontractor Shall Immediately Notify The Cor And Simultaneously, The Designated Iso And Privacy Officer For The Contract Of Any Known Or Suspected Security/privacy Incidents, Or Any Unauthorized Disclosures Of Sensitive Information, Including That Contained In System(s) To Which The Contractor/subcontractor Has Access. b. To The Extent Known By The Contractor/subcontractor, The Contractor/subcontractor S Notice To Va Shall Identify The Information Involved, The Circumstances Surrounding The Incident (including To Whom, How, When, And Where The Va Information Or Assets Were Placed At Risk Or Compromised), And Any Other Information That The Contractor/subcontractor Considers Relevant. c. With Respect To Unsecured Protected Health Information, The Business Associate Is Deemed To Have Discovered A Data Breach When The Business Associate Knew Or Should Have Known Of A Breach Of Such Information. Upon Discovery, The Business Associate Must Notify The Covered Entity Of The Breach. Notifications Need To Be Made In Accordance With The Executed Business Associate Agreement. d. In Instances Of Theft Or Break-in Or Other Criminal Activity, The Contractor/subcontractor must Concurrently Report The Incident To The Appropriate Law Enforcement Entity (or Entities) Of Jurisdiction, Including The Va Oig And Security And Law Enforcement. The Contractor, Its Employees, And Its Subcontractors And Their Employees Shall Cooperate With Va And Any Law Enforcement Authority Responsible For The Investigation And Prosecution Of Any Possible Criminal Law Violation(s) Associated With Any Incident. The Contractor/subcontractor Shall Cooperate With Va In Any Civil Litigation To Recover Va Information, Obtain Monetary Or Other Compensation From A Third Party For Damages Arising From Any Incident, Or Obtain Injunctive Relief Against Any Third Party Arising From, Or Related To, The Incident. 7. Liquidated Damages For Data Breach a. Consistent With The Requirements Of 38 U.s.c. §5725, A Contract May Require Access To sensitive Personal Information. If So, The Contractor Is Liable To Va For Liquidated Damages in The Event Of A Data Breach Or Privacy Incident Involving Any Spi The Contractor/subcontractor Processes Or Maintains Under This Contract. b. The Contractor/subcontractor Shall Provide Notice To Va Of A Security Incident As Set Forth In The Security Incident Investigation Section Above. Upon Such Notification, Va Must Secure From A Non-department Entity Or The Va Office Of Inspector General An Independent Risk Analysis Of The Data Breach To Determine The Level Of Risk Associated With The Data Breach For The Potential Misuse Of Any Sensitive Personal Information Involved In The Data Breach. The Term Data Breach Means The Loss, Theft, Or Other Unauthorized Access, Or Any Access Other Than That Incidental To The Scope Of Employment, To Data Containing Sensitive Personal Information, In Electronic Or Printed For, That Results In The Potential Compromise Of The Confidentiality Or Integrity Of The Data. Contractor Shall Fully Cooperate With The Entity Performing The Risk Analysis. Failure To Cooperate May Be Deemed A Material Breach And Grounds For Contract Termination. c. Each Risk Analysis Shall Address All Relevant Information Concerning The Data Breach, Including The Following: (1) Nature Of The Event (loss, Theft, Unauthorized Access); (2) Description Of The Event, Including (a) Date Of Occurrence (b) Data Elements Involved, Including Any Pii, Such As Full Name, Social Security Number, Date Of Birth, Home Address, Account Number, Disability Code; (3) Number Of Individuals Affected Or Potentially Affected; (4) Names Of Individuals Or Groups Affected Or Potentially Affected; (5) Ease Of Logical Data Access To The Lost, Stolen Or Improperly Accessed Data In Light Of The Degree Of Protection For The Data, E.g., Unencrypted, Plain Text; (6) Amount Of Time The Data Has Been Out Of Va Control; (7) The Likelihood That The Sensitive Personal Information Will Or Has Been Compromised (made Accessible To And Usable By Unauthorized Persons); (8) Known Misuses Of Data Containing Personal Information, If Any; (9) Assessment Of The Potential Harm To The Affected Individuals; (10) Data Breach Analysis As Outlined In 6500.2 Handbook, Management Of Security And Privacy Incidents, As Appropriate; And (11) Whether Credit Protection Services May Assist Record Subjects In Avoiding Or Mitigating The Results Of Identity Theft Based On The Sensitive Personal Information That May Have Been Compromised. d. Based On The Determinations Of The Independent Risk Analysis, The Contractor Shall Be Responsible For Paying To The Va Liquidated Damages In The Amount Of $37.50 Per Affected Individual To Cover The Cost Of Providing Credit Protection Services To Affected Individuals Consisting Of The Following: (1) Notification; (2) One Year Of Credit Monitoring Services Consisting Of Automatic Daily Monitoring Of At least 3 Relevant Credit Bureau Reports; (3) Data Breach Analysis; (4) Fraud Resolution Services, Including Writing Dispute Letters, Initiating Fraud Alerts And credit Freezes, To Assist Affected Individuals To Bring Matters To Resolution; (5) One Year Of Identity Theft Insurance With $20,000.00 Coverage At $0 Deductible; And (6) Necessary Legal Expenses The Subjects May Incur To Repair Falsified Or Damaged Credit records, Histories, Or Financial Affairs. 8. Security Controls Compliance Testing on A Periodic Basis, Va, Including The Office Of Inspector General, Reserves The Right To Evaluate Any Or All Of The Security Controls And Privacy Practices Implemented By The Contractor Under The Clauses Contained Within The Contract. With 10 Working-day S Notice, At The Request Of The Government, The Contractor Must Fully Cooperate And Assist In A Government-sponsored Security Controls Assessment At Each Location Wherein Va Information Is Processed Or Stored, Or Information Systems Are Developed, Operated, Maintained, Or Used On Behalf Of Va, Including Those Initiated By The Office Of Inspector General. The Government May Conduct A Security Control Assessment On Shorter Notice (to Include Unannounced Assessments) As Determined By Va In The Event Of A Security Incident Or At Any Other Time. 9. Training a. All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems: (1) Sign And Acknowledge (either Manually Or Electronically) Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior, Appendix E Relating To Access To Va Information And Information Systems; (2) Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training; (3) Successfully Complete The Appropriate Va Privacy Training And Annually Complete Required Privacy Training; And (4) Successfully Complete Any Additional Cyber Security Or Privacy Training, As Required For Va Personnel With Equivalent Information System Access [to Be Defined By The Va Program Official And Provided To The Contracting Officer For Inclusion In The Solicitation Document E.g., Any Role-based Information Security Training Required In Accordance With Nist Special Publication 800-1 6, Information Technology Security Training Requirements.] b. The Contractor Shall Provide To The Contracting Officer And/or The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter, As Required. c. Failure To Complete The Mandatory Annual Training And Sign The Rules Of Behavior Annually, Within The Timeframe Required, Is Grounds For Suspension Or Termination Of All Physical Or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training And Documents Are Complete. end Of Appendix

Details: Combined Synopsis Solicitation Loto System Evaluation Bpa | Visn 1 (i) This Is A Combined Synopsis/solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12.6, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Proposals Are Being Requested And A Written Solicitation Will Not Be Issued. (ii) The Solicitation Number Is 36c24124q0100 And The Solicitation Is Issued As A Request For Quotation (rfq). (iii) A Statement That The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020-04. (iv) This Requirement Is Being Issued As An Open Market, Small Business Set-aside. The Associated Naics Code Is 541330 Engineering Services And Small Business Size Standard Is $25.5 Million. (v) The Government Intends To Award A Blanket Purchase Agreement (bpa) For Lockout Tagout (loto) System Evaluation At The Nco1 S Vamc. Please See Appendix 1 For Complete List Of Performance Locations. Please Complete The Price Schedule Below And Submit With The Quote Submission. (vi) The Contractor Shall Provide All Resources Necessary To Provide Periodic Loto System Evaluations To Each Visn 1 Medical Center (see Appendix 1) Biennially (or Annually If Needed) Iaw The Attached Performance Work Statement. Please See The Attached Pws For Full Requirement Details. (vii) The Place Of Performance Is As Described Per The Pws. (viii) Provision At 52.212-1, Instructions To Offerors -- Commercial, Applies To This Acquisition In Addition To The Following Addenda S To The Provision: 52.252-1 Solicitation Provisions Incorporated By Reference (feb 1998); 52.204-7 System For Award Management (oct 2018); 52.204-16 Commercial And Government Entity Code Reporting (jul 2016); 52.217-5 Evaluation Of Options (jul 1990); 852.252-70 Solicitation Provisions Or Clauses Incorporated By Reference (jan 2008) (ix) Provision At 52.212-2, Evaluation -- Commercial Items, Applies To This Requirement. submission Of Quotes: (1) Quotes Shall Be Received On Or Before The Date And Time Specified In Section (xv) Of This Solicitation. Note: Offers Received After The Due Date And Time Shall Not Be Considered. (2) Offerors Shall Submit Their Quotes Electronically Via Email To Kenya Mitchell At Kenya.mitchell1@va.gov And David Valenzuela @ David.valenzuela2@va.gov (3) Questions: Questions Shall Be Submitted To The Contracting Officer In Writing Via E-mail. Oral Questions Are Not Acceptable Due To The Possibility Of Misunderstanding Or Misinterpretation. The Cut-off Date And Time For Receipt Of Questions Is 15 December 2023 At 5:00 Pm Est. Questions Received After This Date And Time May Not Be Answered. Questions Shall Be Answered In A Formal Amendment To The Solicitation So All Interested Parties Can See The Answers. (4) Quote Format: The Submission Should Be Clearly Indexed And Logically Assembled In Order Of The Evaluation Criteria Below. All Pages Of The Quote Shall Be Appropriately Numbered And Identified By The Complete Company Name, Date And Solicitation Number In The Header And/or Footer. evaluation Process: award Shall Be Made To The Best Value, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. offeror Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. Therefore, The Government Is Not Obligated To Determine A Competitive Range, Conduct Discussions With All Contractors, Solicit Final Revised Quotes, And Use Other Techniques Associated With Far Part 15. the Government Shall Award A Contract Resulting From This Solicitation To The Responsible Offeror Whose Offer Conforming To The Solicitation Shall Be Most Advantageous To The Government, Price And Other Factors Considered. The Following Factors Shall Be Used To Evaluate Offers:â  price (follow These Instructions): offeror Shall Complete Attachment 1 - Price Schedule, With Offerors Proposed Contract Line-item Prices Inserted In Appropriate Spaces.â  past Performance: offeror Shall Utilize Attachment 2 Past Performance Worksheet To Provide At Least One (1) But No More Than (3) References Of Work, Similar In Scope And Size With The Requirement Detailed In The Pws. References May Be Checked By The Contracting Officer To Ensure Your Company Is Capable Of Performing The Statement Of Work.â  The Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources. technical: The Offeror S Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services Iaw The In A Timely Efficient Manner.â  contractor Shall Have The Required Certifications As Stated In The Pws. sam: Interested Parties Shall Be Registered In System For Award Management (sam) As Prescribed In Far Clause 52.232-33. Sam Information Can Be Obtained By Accessing The Internet At Www.sam.gov Or By Calling 1-866-606-8220. Interested Parties Not Registered In Sam In Sufficient Time To Meet The Va S Requirement Will Be Ineligible To Receive A Government Contract. This Determination Will Be At The Discretion Of The Contracting Officer. vista: The Va Utilizes Vista To Issue A Purchase Order And Liquidate Invoices. Failure To Register In Vista May Result In Exclusion From The Issuance Of A Va Contract. This Determination Will Be At The Discretion Of The Contracting Officer. Interested Parties With No Prior Va Contracts Can Request A Form 10091 At Any Time. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items (oct 2018), Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.204-16 Commercial And Government Entity Code Maintenance (jul 2016); 52.219-6 Notice Of Total Small Business Set-aside; 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (dec 2013); 852.203-70 Commercial Advertising (may 2008); 852.232-72 Electronic Submission Of Payment Requests (nov 2018) subcontracting Commitments - Monitoring And Compliance this Solicitation Includes Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors, And Vaar 852.215-71, Evaluation Factor Commitments. Accordingly, Any Contract Resulting From This Solicitation Will Include These Clauses. The Contractor Is Advised In Performing Contract Administration Functions, The Co May Use The Services Of A Support Contractor(s) To Assist In Assessing Contractor Compliance With The Subcontracting Commitments Incorporated Into The Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor's Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Co In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Co To Assess The Contractor Compliance With The Subcontracting Commitments. (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Responses Are Due 04 January 2024 By 5:00 Pm Est. Rfq Responses Must Be Submitted Via Email To Kenya.mitchell1@va.gov And David.valenzuela2@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Kenya Mitchell At Kenya.mitchell1@va.gov. attachment 1 price Schedule sites description Of Services quantity unit unit Price amount brockton Campus loto System Evaluation full Program Evaluation.â  Onsite.â  see Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  newington Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  jamaica Plain Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  west Roxbury Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  bedford Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  west Haven Campus loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  providence Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  va Central Western Mass. Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  manchester Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  white River Junction Va Medical Center loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  va Maine Healthcare System loto System Evaluation full Program Evaluation.â  Onsite.â  See Pws. 1 jb â  â  â  write New Loto Procedures - Virtual less Complex Procedures With Assistance From Facility Technician. 1 jb â  â  â  write New Loto Procedures - Onsite more Complex Procedures Which Can T Be Captured Virtually. 1 jb â  â  â  loto Training - Virtual Authorized Employees - Refresher Training.â  25 Students 1 jb â  â  â  loto Training - Virtual Affected Employees All.â  25 Students 1 jb â  â  â  loto Training - Onsite Authorized Employees - Refresher Training.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Affected Employees All.â  25 Students Max Per Class.â  A Max Of Three Classes Per Day. 1 jb â  â  â  loto Training - Onsite Authorize Employees - New And Reassigned.â  25 Students Max, 1 Day, 2 Sessions. 1 jb â  â  site Total â  â  â  â  â  â  â  â  â  â  â  â  â  grand Total â  â  â  â  â  â  â  â  â  â  â  â  â  attachment 2 past Performance Worksheet 1. Name Of Contracting Activity, Government Agency, Commercial Firm Or Other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date Of Contract Award: 5. Beginning Date Of Contract: 6. Completion Date Of Contract: 7. Contract Value: 8. Type Of Contract: 9a. Technical Point Of Contact: 9b. Contracting Point Of Contact: name: name: title: title: address: address: telephone: telephone: email: email: 10. Place Of Performance: 11. Description Of Work (use A Continuation Sheet If Necessary): 12. List Any Commendations Or Awards Received: 13. List Of Major Subcontractors: attachment 3 department Of Veterans Affairs performance Work Statement visn 1 Lockout-tagout (loto) System Support blanket Purchase Agreement (bpa) section I. General Information summary Of Tasks: The Firm Shall Provide All Tools, Supplies, Materials, Labor, Supervision, Transportation, And Project Management To Perform: periodic Loto System Evaluations To Each Visn 1 Medical Center (see Attachment 1) Biennially (or Annually If Needed) And Will Consist Of 5 Parts: a Review Of The Medical Center Policy (mcp) And Standard Operating Procedures (sop), a Review Of The Inventory Of Written Loto Procedures, an Evaluation Of A Sampling Of The Facility S Loto System, an Assessment Of The Authorized Employees Loto System Knowledge, Skills, And Abilities (ksa). an Audit Loto System Training Program. loto System Training For Va Medical Centers On An As-needed Basis. develop Written Loto Procedures As Needed For Designated Equipment At Each Medical Center. additionally, The Firm Is Requested To Identify And Report Effective Techniques And Procedures Which Are Not Standardized In The Sop Or Policy And Identify And Report Non-compliant Patterns Which Are Not Specifically Covered By This Bpa. background: In Fy21 And Fy22, Visn 1 Executed A Contract To Inventory Equipment Requiring Lockout Or Tagout, Write Loto Procedures For Approximately 3500 Pieces Of Equipment, Provided Training, And Supply All Necessary Loto Devices. In Fy23, Visn 1 Wrote A Loto Policy And Produced A Network Sop. The Visn Policy, Sop, And Written Procedures Defined A Loto System With Which Each Medical Center Will Comply. objectives: This Bpa Provides For Periodic Evaluations Of Each Facility S Loto System Based On The Visn Loto Sop And Policy, And Applicable Sections Of 29 Cfr 1910 And 1926; Compliant Loto Training To Each Medical Center Listed In Attachment 1; And Loto Procedures Writing Services. definitions: the Firm: Refers To The Company Which Performs The Tasks Within This Bpa. technical Coordinator: A Va Employee Designated By The Medical Center To Order And Coordinate The Services As Listed In This Bpa. section Ii. Loto System Evaluation Tasks medical Center Loto Policy (mcp) And Sop Review: examine The Most Current Mcp And Sop And Make Note Of: deficiencies From Or Omissions Of Regulatory And Standards Requirements. recently Published Changes To Regulations Or Standards Which Have Not Been Incorporated. loto Written Procedures And Inventory Management: review The Loto Procedures Inventory Spreadsheet And The Network Folder Which Contains All The Loto Procedure Documents. Identify And Not Deviations From The Following: there Should Be Only One Protected And Current Master Loto Procedure For Each Piece Of Equipment. superseded (expired) Written Procedure Files Should Be Deleted Or Overwritten With Updated Procedures. written Loto Procedure Files Should Be Linked To The Digital Inventory Spreadsheet. note: In Order To Accomplish This Task, The Firm S Employee(s) Must Use A Va Employee As A Proxy To Access The Loto Files Located In The Va Network. The Firm S Employees Shall Never Have Direct, Unsupervised Access To Any Information In The Va S Network. throughout The Evaluation, Identify Any Unauthorized Or Superseded Copies Of The Loto Procedures. note: Copies Will Exist But Those Must Be Copies Of The Protected And Current Master Loto Procedure. procedures Evaluation: determine If Written Procedures Meet The Minimum Requirements By Evaluating A Sampling Of The Written Procedures. Request Assistance From Applicable Shop Supervisors To Assign Authorized Employees For The Following Tasks. select The Following Written Lockout/tagout Procedures: all High-pressure Boilers As Defined By Vha Directive 1810. two (2) Different Types Of Steam Powered Devices (heater) Or Steam Control Devices (prv, Isolation Valves, Steam Traps). two (2) Different Types Of Equipment Using 480 Vac Or More. one (1) Piece Of Equipment Using 50 Vdc Or More. two (2) Different Types Of Air Handlers. two (2) Heavy Equipment Vehicles Which Use Hydraulics. one (1) Overhead Power Rolling Vehicle Bay Door. one (1) Vehicle Lift (motor Pool). two Biomedical Engineering Lockout Procedures. all Tagout Procedures. any Equipment Which Has Had A Near Miss Over The Past 12-months. two (2) Random Lockout Procedures From Each Of The Following Shops: Electrical, Hvac, Plumbing, Carpentry, Masons, And The Motor Pool. note: If A Shop Has No Procedures Assigned To Them, Simply Skip Those Shops. note: If The Facility Does Not Service, Maintain, Or Repair Any Items In (a) To (k) Above Then Skip Those Items, E.g. If All Vehicle Lifts Are Serviced By A Contractor Then Skip Those Procedures. for Each Of The Selected Lockout/tagout Procedures, Perform The Following: verify That It Substantially Meets The Visn Format. verify That The Procedure Contains All Required Information Per Regulations, Standards, And Policies. validate Information About Each Of The Energy Sources To Include: stored Energy, energy Magnitudes, lockout/isolation Points, required Lockout Devices For Each, methods To Verify It Is Completely Deenergized. determine If The Facility Conducts Periodic Inspections Of The Procedures: if The Procedure Requires Tagout, Then Determine The Modifications Needed To Allow Lockout, E.g. Equipment Replacement, A Manufacturer S Retrofit Device, An Approved Aftermarket Retrofit Device, A New And/or Different Lockout Device. assessment Of Authorized Employees Loto Ksas: Request Assistance From The Facility S Technical Coordinator To Assign An Authorized Employee From Each Shop/section For The Following Tasks. observe Authorized Employees Perform Each Of The Written Procedures On Equipment Listed In Section Ii C. the Authorized Employees May Perform An Actual Shutdown And Reenergization Of The Equipment Or Simulate It By Walking Around The Equipment, Pointing Out Actual Devices, Stating The Action(s) They Would Perform. if Simulation Is Chosen, Have The Authorized Person Verbalize How They Would Accomplish A Requirement Which Is Not Associated With The Equipment, E.g. How Will They Notify Affected Employees, How To Check For Procedure Expiration, Or Who To Notify If Errors In The Procedure Need To Be Corrected. evaluate The Abilities Of The Authorized Employees To Perform The Required Tasks To Include: obtaining A Valid And Current Copy Of The Written Procedure. making Required Notifications Using Effective Communication Modes. obtaining The Correct Loto Devices And Locks. obtaining The Correct Ppe And Energy Verification Equipment. following The Procedural Steps To Shut Down, Completely Deenergize, Lockout The Equipment, And Properly Verify A Zero-energy State As Written Loto Procedure. verbally Demonstrating An Understanding Of Maintaining Effective And Positive Control Of The Padlock Keys. removing The Loto Devices And Reenergizing The Equipment. making The Correct Notifications And Replacing The Loto Devices To The Proper Storage Area. completing Required Documentation. verbally Describing How To Perform A Ganged Lockout. verbally Describing Who Is Allowed To Forcibly Remove A Lockout Padlock. verbally Describing How To Turn Over A Locked-out Device During A Shift Change. verbally Confirming That All Authorized Employees Working On A Piece Of Equipment Must All Install Lockout Devices, Padlocks, And Id Tags On Each Lockout Point, Including Work Conducted By Va Employees And All Contractors Employees. document Items That The Authorized Employee Performed Exceptionally Well (best Practices), Errors Made, And Deficiencies In The Written Procedure. loto Training Audit: obtain Lists Of All Authorized Employees And Affected Employees And Their Loto Training Records. examine Training Records Along With Other Loto Program Records To Determine Compliance With The Requirements Of 29 Cfr 1910.147(e)(7). written Report: prepare A Written Report Which: identifies All Deficiencies And Gaps Along With Clarifying Information. describes Errors Made By Employees. For Each Error Listed, State If Corrective Recommendations Were Provided And If The Error Is Expected To Be Made Again By Any Facility Employees. provides Recommendations To Improve The Facility S Loto System. documents Techniques The Facility Performed Exceptionally Well (best Practices). provide Copies Of The Written Report To The Facility S Technical Representative, And Visn 1 Safety Manager Or Capital Assets Manager. timeline: it Is Required That The Loto Evaluation: will Begin No More Than 30 Calendar Days From The Date The Firm Was Notified Of The Submission Of A Task Order. onsite Portion Will Take No More Than Five Business Days. onsite Portion Will Be Conducted On Consecutive Business Days. the Final Evaluation Report Will Be Provided To The Facility S Technical Representative And The Visn 1 Safety Manager Or Capital Assets Manager Within 14 Calendar Days Of The Completion Of The On-site Portion. section Iii. Training the Firm Will Provide Loto Training Compliant With Osha Requirements In General And Focus On The Requirements Of The Visn 1 Loto Policy And Sop. training Will Be Provided For Authorized Employees (initial And Refresher) And Affected Employees: initial Authorized Employee (new Or Reassigned) Training Which Will Consist Of A Classroom Instruction Period And A Practical, Hands-on Guided Learning Period Which Will Require The Instructors To Be Onsite At The Designated Learning Facility. refresher Authorized Employee Training Which Will Consist Of A Classroom Instruction Period And May Be Provided Onsite Or Via A Live And Interactive Virtual Venue Such As Teams Or Zoom. initial And Refresher Affected Employee Training Will Consist Of A Classroom Instruction Period And May Be Provided Onsite Or Via A Live And Interactive Virtual Venue Such As Teams Or Zoom. the Firm Will: develop Training Objectives And Syllabi For The Different Training Courses, Ensuring They Meet Osha And Visn 1 Sop Requirements. provide A Syllabus For Each Type Of Training Session To The Facility S Technical Coordinator For Review, communicate And Coordinate Activities, Requirements, Equipment, And Support With The Technical Coordinator. the Technical Coordinator Will Ensure The Following Tasks Are Accomplished: organize Lists Of Employees Who Need Loto Training And Specify Which Training They Need (provided By Applicable Supervisors). schedule The Training Sessions Which Meet The Firm S And Employees Availability (coordinate With Supervisors). review And Approve The Firm S Training Syllabi (refer To The Visn1 Loto Sop And 1910.147). coordinate Training Venues And Associated Items Including Classrooms, Practical Training Sites And Equipment, And Virtual Sessions, provide A List Of Trainee Names And Associated Jobs/specialties To The Firm, ensure Attendance Is Taken, provide Training Completion Verification To Each Trainee S Supervisor, timeline it Is Required That: virtual Training Will Start No More Than 30 Calendar Days After The Service Order Is Provided To The Firm, onsite Evaluations Will Start Within 45 Days After The Service Order Is Provided To The Firm, this Timeline May Be Extended If The Firm And Facility S Technical Coordinator Mutually Agree In Writing On An Alternative Timeline. Changes In Timelines Will Not Commit The Va To Additional Charges For The Service. section Iv. Develop Written Loto Procedures evaluate Equipment For Which Any Medical Center Within Visn 1 Requests Newly Developed Written Procedures. complicated Equipment Or Procedures Will Require Onsite Evaluation. the Requesting Medical Center S Technical Coordinator And The Firm Will Determine If An Onsite Evaluation Is Required. otherwise, A Virtual Evaluation May Be Performed. ensure The Procedures Conform To The Current Visn 1 Loto Procedures Format And Comply With The Visn 1 Sop And Osha Requirements. provide Draft Written Procedures To The Medical Center S Technical Coordinator For Verification. final Versions Of The Written Procedures Will Be Provided Electronically To The Technical Coordinator For Inclusion Into The Medical Center S Loto Procedures Inventory. timeline it Is Required That: virtual Evaluations Will Start No More Than 21 Calendar Days After The Service Order Is Provided To The Firm, And Onsite Evaluations Will Start Within 30 Days. draft Written Procedures Will Be Provided To The Technical Coordinator No More Than 14 Calendar Days After The Conclusion Of The Evaluation. final Written Procedures Will Be Provided To The Technical Coordinator No More Than Seven Calendar Days After The Medical Center Returns The Draft Copy With Comments And Corrections. this Timeline May Be Extended If A Medical Center Orders More Than 10 New Written Procedures Or If The Firm And Facility S Technical Coordinator Mutually Agree In Writing On An Alternative Timeline. Changes In Timelines Will Not Commit The Va To Additional Charges For The Service. section V. General Bpa Information regulations And Standards: 29 Cfr 1910.147 29 Cfr 1910 Subpart I 29 Cfr 1910.333 29 Cfr 1910.335 29 Cfr 1926.417 29 Cfr 1926.417 29 Cfr 1926.600(a)(3)(i), 29 Cfr 1926.702(j), Nfpa 70e (most Recent Edition), visn 1 Control Of Hazardous Energy (loto) Policy visn 1 Control Of Hazardous Energy (loto) Sop nfpa 70 (most Recent Edition) nfpa 70e (most Recent Edition) nfpa 99 (most Recent Edition) ansi/asse Z244.1 ansi/asse Z117.1 ansi A10.44-2006 respective Manufacturers Directions And Instructions period Of Performance: the Bpa Will Begin After The Va And The Firm Sign The Agreement. this Bpa Will Be In Effect For Five Years hours Of Operation. the Firm Is Responsible For Conducting Business Between The Hours Of 8:00 Am And 4:00 Pm Monday Thru Friday Except Federal Holidays Or When The Government Facility Is Closed Due To Local Or National Emergencies, Administrative Closings, Or Similar Government Directed Facility Closings. work Required During Other Than These Hours (example: Provide Training To Nightshift Workers) May Be Amended By A Documented Mutual Agreement Between The Firm And Facility S Technical Coordinator. Any Amendment Of This Section Will Not Result In Additional Charges To The Va. recognized Holidays: The Contractor Shall Not Have Access To The Facility On Weekends Or The Following Federal Holidays: new Year S Day Labor Day martin Luther King Jr. S Birthday Columbus Day president S Day Veteran S Day memorial Day Thanksgiving Day june 19th Christmas Day independence Day place Of Performance: The Work To Be Performed Under This Contract Shall Be In Engineering, Boiler Plant, Utility Areas, Healthcare Areas, Administrative Areas And Meeting Rooms Located At The Facilities Listed In Attachment 1. security Requirements: The Firm S Employees Shall Report To The Medical Center Va Police Department, Provide Appropriate Identification And Documents, And Clearly Wear The Issued Badge While On Site. An Authorized Employee Shall Accompany Them While In Any Va Facility To Ensure Safety, Protection Of Sensitive Data, And Provide Access Into Restricted And Locked Areas. Medical Centers Will Be Responsible For Providing The Authorized Employee With The Appropriate Access To The Facilities And To Coordinate The Initial Arrival Of The Firm S Employees At The Va Police Department. physical Security: The Firm Shall Be Responsible For Safeguarding All Government Equipment, Information And Property Provided For Contractor Use. At The Close Of Each Work Period, Government Facilities, Equipment, And Materials Shall Be Secured. information Security: At No Time Will The Firm Or Their Employees Have Access To Or Connect Any Devices To The Va Information Network. Sensitive Information Shall Not Be Recorded, Obtained, Or Otherwise Released By The Contracted Firm Or Their Employees Without Express Written Consent Of The Contracting Officer. data Rights: The Government Has Unlimited Rights To All Documents/material Produced Under This Bpa. All Documents And Materials, To Include The Source Codes Of Any Software, Produced Under This Contract Shall Be Government Owned And Are The Property Of The Government With All Rights And Privileges Of Ownership And Copyright Belonging Exclusively To The Government. These Documents And Materials May Not Be Used Or Sold By The Contractor Without Written Permission From The Contracting Officer. All Materials Supplied To The Government Shall Be The Sole Property Of The Government And May Not Be Used For Any Other Purpose. This Right Does Not Abrogate Any Other Government Rights. special Qualifications: The Firm Shall Demonstrate That All Lead Employees Assigned To This Project Possess Expert Knowledge Of Federal Regulations, Ansi Standards, And Nfpa 70e As Listed In Section L Of This Document Regarding Control Of Hazardous Energy, A.k.a. Lockout Tag Out (loto). demonstration Of Expert Knowledge Shall Contain Two Or More Of The Following: certified Safety Professional (csp), certified Industrial Hygienist (cih), five Or More Years Of Documented Experience Instructing Safety Courses Based On Nfpa 70e And/or Loto Portions Of 29 Cfr 1910 And 1926 For Accredited Institutions, a Master Tradesperson (or Equivalent) With Experience Working In Industrial Or Healthcare Facilities And Using Loto Procedures. five Or More Years As A Journeyman Tradesperson (or Equivalent) Working In Industrial Healthcare Facilities And Using Loto Procedures. documented Experience, Training, Or Certifications Which Demonstrate Equivalent Levels Of Knowledge, Skills, Professionalism, And Aptitude. the Firm Shall Ensure All Employees Possess Working Knowledge Of: utility Systems On Large, Multi-building Campuses, Healthcare-related Machinery, And Equipment That May Require Loto, And applying Osha Safety Regulations In Facilities As Described. precautions For Hazardous Conditions: A Va Medical Center Is A Complex And Dynamic Workplace And Hazards May Go Unrecognized Or Evolve Very Quickly. The Va Will Not Knowingly Allow Any People Into Hazardous Areas Without The Proper Controls In Place. The Firm Will Be Responsible To Ensure That Their Employees Can Recognize And Subsequently Do Not Expose Themselves To Known Or Potentially Hazardous Conditions Without The Proper Hazard Controls In Place. special Precautions For Covid-19: The Firm S Employees Who Perform The On-site Evaluations Shall Be Required To Meet Each Facility S Precautionary Disease Prevention Requirements Prior To Entering. Requirements May Include, But Are Not Limited To, Covid Testing, Quarantine, Vaccination, Daily Screening Questionnaires, And Wearing Of Face Coverings. Requirements For Accessing Va Healthcare Facilities May Change Without Notification. Therefore, The Firm Shall Contact Each Facility Within 2 Days Prior To Arrival To Determine The Current Infection Prevention Protocols. quality Control: The Firm Shall Establish A Quality Control Plan Specifying Standards Of Performance. The Quality Control Plan Shall Be Provided To The Technical Representative Who Will The Firm S Performance Achieves The Standards. other Costs: None. Prices Shall Be Inclusive Of All Labor, Equipment, Supplies, And Travel Expenses. network Technical Contacts: david Ivezic network Safety Program Manager va New England Healthcare System Visn1 business: 207-522-4495 david.ivezic@va.gov cynthia Rosa network Industrial Hygienist va New England Healthcare System Visn1 business: 617-939-7865 cynthia.rosa@va.gov visn 1 Medical Center Campuses And Addresses: va Boston Healthcare System brockton Campus 940 Belmont Street brockton Ma 02401 va Connecticut Healthcare System newington Campus 555 Willard Ave newington Ct 06111 va Boston Healthcare System jamaica Plain Campus 150 S. Huntington Ave boston Ma 02130 va Boston Healthcare System west Roxbury Campus 1400 Vfk Parkway west Roxbury Ma 02132 bedford Va Medical Center 200 Springs Road bedford Ma 01730 va Connecticut Healthcare System west Haven Campus 950 Campbell Ave west Haven Ct 06516 Providence Va Medical Center 830 Chalkstone Ave providence Ri 02908 va Central Western Mass. Medical Center 421 North Main Street northampton Ma 01053 manchester Va Medical Center 718 Smyth Road manchester Nh 03104 white River Junction Va Medical Center 215 North Main St white River Junction Vt 05009 va Maine Healthcare System 1 Va Center augusta, Me 04330

Details: Combined Synopsis-solicitation For Commercial Products And Commercial Services revision 01 effective: 05/30/2023 description this Is A Combined Synopsis/solicitation For Commercial Products And Services Prepared In Accordance With The Format In Federal Acquisition Regulation (far) Subpart 12.6, Streamlined Procedures For Evaluation And Solicitation For Commercial Products And Services, As Supplemented With Additional Information Included In This Notice. This Announcement Constitutes The Only Solicitation; Quotes Are Being Requested, And A Written Solicitation Document Will Not Be Issued. this Solicitation Is Issued As Rfq 36c24124q0631. The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2024-03. the Associated North American Industrial Classification System (naics) Code For This Procurement Is Naics 238210 (electrical Contractors And Other Wiring Installations) Sba Size Standard $19 Million. this Is Being Bid As A Sdvosb Set-aside. va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Tri-annual Electrical Testing Of The Electrical Power Distribution System. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Tri-annual Testing Of Numerous Electrical Items Throughout The Campuses. These Include, But Are Not Limited To: Electrical Panels, Transformers, Fused/non-fused Switches, Generators And Automatic Transfer Switches. The Contractor Is Responsible To Verify Total Quantities And Completeness. T Field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. Because Of The Function Of The Hospital, Clinics, And Many Of The Buildings Operations, Much Of The Work Will Need To Be Executed Outside Of Regular Business Hours To Include Nights, And/or On Weekends. Coordination Of Power Outages Associated With This Testing Will Require A Minimum Four (4) Week Notice To The Va Cor Responsible For Managing And Coordinating This Required Utilities Management Service. The Full Sow Is Attached Below For Reference. all Interested Companies Shall Provide Quotations For The Following: statement Of Work maintenance, Inspection, And Testing of The Electrical Power Distribution System background va Connecticut Healthcare System West Haven And Newington Campuses Require Complete Tri-annual Electrical Testing Of The Electrical Power Distribution System. Vachs Is Currently Seeking Services For All Labor, Transportation, Parts, And Expertise Necessary To Provide Tri-annual Testing Of Numerous Electrical Items Throughout The Campuses. These Include, But Are Not Limited To: Electrical Panels, Transformers, Fused/non-fused Switches, Generators And Automatic Transfer Switches. The Contractor Is Responsible To Verify Total Quantities And Completeness. Field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. Adherence To All Applicable Codes, Such As The Latest Version Of The Nec, Is Expected. Because Of The Function Of The Hospital, Clinics, And Many Of The Buildings Operations, Much Of The Work Will Need To Be Executed Outside Of Regular Business Hours To Include Nights, And/or On Weekends. Coordination Of Power Outages Associated With This Testing Will Require A Minimum Four (4) Week Notice To The Va Cor Responsible For Managing And Coordinating This Required Utilities Management Service. justification veterans Health Administration (vha) Seeks To Continue To Improve The Operational Capabilities By Establishing Services That Result In Fewer Operational Problems, Improved Communications, Increased Efficiency Within The Facility And To Improve The Quality Of Services To Veterans. Basis For This Work Is Given In Vha Directive 1028, Electrical Power Distribution System, Dated February 24, 2020. location Of Services va Medical Center West Haven 950 Campbell Avenue west Haven, Ct 06516 va Medical Center Newington 555 Willard Avenue newington, Ct 06111 period Of Performance base Contract Period Shall Be 120 Days. qualifications to Be Considered Eligible For Consideration, Potential Bidders Shall Have A Field Service Representative Located Within 200 Miles Of The Newington And West Haven Campus Of The Va Connecticut Healthcare System And Have Been Trained By The Original Equipment Manufacturer (oem) On The Specific Model Of Equipment Or Service That He/she Is Being Asked To Provide Services For. the Contracting Officer And/or Contracting Officer S Representative (cor) Specifically Reserve The Right To Reject Any Of The Contractor S Personnel And Refuse Them Permission To Work On The Equipment Outlined Herein. contractors Shall Be Experienced Electrical Contractors, Having Properly Trained And Licensed Permanent Staff Required To Perform The Proposed Work. Electrical Contracting (i.e. The Construction, Repair, Testing And Maintenance Of Industrial And Commercial Electrical Distribution Systems) Shall Be The Primary Interest/specialty Of The Contractor S Business. field Service Work Shall Be Performed Directly By Field Service Engineers Who Have Successfully Demonstrated Their Knowledge And Experience In The Field Of Electrical Power Distribution Systems Testing. The Field Service Engineer Shall Be Capable Of: 1) Testing Assessing, Evaluation, Servicing, And Reconditioning Components, 2) Assuring That The Equipment On Which Work Has Been Performed Is Safe, Reliable And Acceptable For Its Intended Purpose, And 3) Identifying Defective Equipment, And Potential Safety Problems, Environmental Hazards, Or Code Violations. contractors Shall Have Technical Training And Demonstratable Track Records Of Working Experience In Maintenance, Inspection, And Testing Of The Electrical Power Distribution Systems And Related Components In Healthcare, Industrial, Education, And Commercial Facilities For A Minimum Of Five (5) Continuous Years. Electrical Components On Which The Contractors Have Experience Shall Include, But Not Be Limited To, Switchboards & Switchgear (low And Medium Voltage); Low Voltage Controls; Emergency And Standby Generators; Automatic Transfer Switches, Wiring, Transformers, Meters, And Other Electrical Appurtenances. the Lead Field Service Engineer/technician Must Have Minimum Qualifications As Follows: 1. Current Certification By The National Institute For Certification In Engineering Technologies (nicet) Or The National Electrical Testing Association (neta), Plus At Least Five (5) Years Experience In Electrical Switchgear And Power Distribution Systems Testing; Or 2. Persons Who, By Their Education, Training, And Specialized Experience Can Qualify For Certification But Who Have Not Yet Applied Or Taken The Certification Exams. These People Must Submit Three (3) References On Projects Of Similar Size And Complexity And Demonstrate That They Have The Required Specialized Knowledge And Five (5) Years Experienced In Electrical Switchgear And Power Distribution Systems Testing; Or 3. Persons With Higher Qualifications, Such As A Bs Degree In Engineering, If They Submit Three (3) References On Projects Of Similar Size And Complexity And Demonstrate That They Have The Acquired Specialized Knowledge And Five (5) Years Experience In Electrical Switchgear And Power Distribution Systems Testing. contractors Shall Have Safety Trainings; Either On The Job Or Classroom Type In Electrical Safety Outlined In The Osha Standard 29 Code Of Federal Regulations (cfr) 1910 Subpart S Electrical, And The Nfpa 70e Standard For Electrical Safety In The Workplace. Training Certification Shall Be Provided Indicating Each Technician Is A Qualified Person As Defined By Nfpa 70e. Training Certifications Shall Be Submitted To The Va Contracting Officer Prior To Work. If No Training Certifications Are Available, The Contractor S Employer Shall Certify That He/she Has Met This Requirement In Writing And Submit To The Va Contracting Officer Prior To Work. contractors Shall Have Ready Access To The Latest Versions Of The Following References: nfpa 70, National Electric Code. nfpa 70b, Recommended Practice For Electrical Equipment Maintenance. nfpa 70e, Standard For Electrical Safety For The Workplace. nfpa 110, Standard For Emergency And Standby Power System. osha Standard 29 Cfr 1910, Subparts I & S. international Electrical Testing Specifications. operating/maintenance Manuals, And Specifications Of The Electrical Equipment To Be Maintained And Tested. These Documents May Be Obtained From The Vha Medical Center, Or The Equipment Manufacturers. vha Directive 1028 Facility Electrical Power Systems. contractors Shall Have And Provide All Necessary Tools, Equipment, And Personal Protective Equipment (ppe) To Perform The Work Safely, Effectively, And Timely. Tools, Equipment, And Ppe Shall Comply With The Requirements Of Osha Standard 29 Cfr 1910, Subpart I, And Nfpa 70e. Prior To Initiating Work, The Contractor Shall Provide Documentation That All Instruments, Test Equipment, Tools, And Ppe Have Current Calibration. Dated Calibration Labels Shall Be Visible On All Instruments, Test Equipment, Tools, And Ppe As Appropriate. the Contractor Shall Provide Sample Test Sheets Used To Document Testing Of Each Component Type With Their Proposal. The Term Type Is Defined As Equipment Identified In Ansi-neta Mts-2023, Standards For Maintenance Testing Specifications, Chapter 7, Inspections And Test Procedures. all On-site Field Technicians And Supervisors Shall Submit Certification Documentation To The Va Contracting Officer With Their Proposal, Indicating Compliance With All Qualifications Described Herein. Additional Staff Hired After Award Of Contract Shall Submit Certification Documentation 14 Calendar Days Prior To Being Permitted On Site. proposals Submitted Shall Include The Following: name And Contact Information; Address, Phone Number, And Email Address Of Contract Manager. name And Contact Information; Local Address, Phone Number, And Email Address Of On-site Supervising Field Service Engineer. name And Certifications Of The Site Safety And Health Officer And Competent Person. qualifications, Certifications, And Past Experience Of On-site Supervising Field Service Engineer. (evaluation Criteria). certifications Of On-site Technicians And Their Current Level Of Skill, I.e., Master Electrician, Journeyman, Apprentice, Etc. (evaluation Criteria). quality Control Plan To Including Safety Procedures (evaluation Criteria). proposed Schedule (evaluation Criteria). The Schedule Shall Be In The Form Of A Progress Chart Of Suitable Scale To Indicate The Work Schedule For Completion By Any Given Date During The Work Period. The Proposed Schedule Shall Be Reviewed By The Vamc Facilities Management; Any Requirements For Adjusting The Schedule (e.g. To Minimize Disruption To The Vamc) Shall Be Incorporated By The Contractor. three Examples Of Work Completed In The Past 5 Years Showing Contractor S Experience In Completing Similar Work As Requested In This Scope Of Work (evaluation Criteria). proposal Cost (evaluation Criteria). It Is The Responsibility Of The Contractor To Schedule With The Contracting Officer And The Respective Medical Center Cor And Conduct A Site Visit To Ensure Labor, Equipment, Materials, And Overhead Is Included For All Electrical Components Required To Be Tested And Maintained. Contractors Not Conducting A Site Visit To Validate And Verify The Level Of Work Shall Not Be Permitted To Increase The Cost Due To Unforeseen Site Conditions Or Unconfirmed Level Of Effort To Complete This Contract. sample Test Sheets For Specific Pieces Of Equipment And Cable To Be Used For Documenting Completed Tests For Each Type Of Component To Be Tested. subcontracting Of Ay Ensuing Award Of This Solicitation Shall Not Be Allowed Without Written Permission Of The Contracting Officer. Service Response On Calls From Unauthorized Personnel Could Result In Non-payment. scope Of Work the Contractor Shall Furnish All Labor, Materials, Equipment, Tools, Supervision, And All Incidentals To Complete The Work For The Services Described In This Document. scheduled Maintenance Shall Be Completed Monday Through Friday And During Regular Business Hours Of 8:00 A.m. And 4:30 P.m. With A Minimum Notice Of Four (4) Weeks. no Work Shall Be Performed On Government Holidays Unless An Emergency Status Has Been Indicated By The Va Contracting Officer. description Of Services: tri-annual Electrical Testing Of The Electrical Power Distribution System perform Infra-red Scanning/thermographic Survey On Electrical Equipment. use An Infra-red Scanning Camera To Detect Hot Spots In The Electrical Power Distribution System. Objective Of This Work Is To Detect Any Loose, Broken, Or Corroded Connections In The System. Problem Connections Shall Be Replaced With New Connectors, And/or Tightened With Torque Wrench To Meet The Equipment Manufacturers Specifications. an Infra-red Photograph Along With A Written Report Of Each Piece Of Equipment Shall Be Provided Upon Completion Of This Task. For Equipment Showing No Problems A Written Report Required. note That Since This Work Item Must Be Done While The Electrical Power Distribution System Is Energized, Appropriate Safety Precautions Must Be Taken Before, During, And After Scanning The System. system Function Tests. Provide Function Test For All Equipment Listed In This Scope Of Work. test Conditions. tests Will Be Conducted On A Scheduled Basis With The Cor/facilities Management Staff On Site. testing Will Require Off-hours And Weekend Work In Some Locations Due To The Clinical Nature Of The Areas And Requirement To Always Maintain Functionality. a Schedule Shall Be Developed And Proposed Testing Shall Be Coordinated And Planned With The Involvement Of On-site Faculties Management Staff. Approval Must Be Received On The Plan Prior To The Contractor Performing Work. All Work To Be Planned And Coordinated Prior To Commencing. No Work Shall Be Executed Prior To The Medical Center Communication To Include All Procedures And Notifications Have Been Briefed To Medical Center Stakeholders. off Hour Contract Work Shall Be Scheduled And Coordinated. Approximately 75% Of The Required Contract Work Shall Occur After Regular Business Hours Of 8:00 A.m. 4:30 P.m. Night And/or Weekend Work Shall Be Required And Coordinated After 5:30 P.m. 5:00 A.m. Weekend Work Shall Occur Between The Hours Of 7:00 A.m. 11 P.m. quality Control Of Contractor And Sub-contractor Employees. The Contractor Shall Provide A Quality Control Plan For The Work Completed Under This Contract. At A Minimum, The Contractor Shall: randomly Test 5% Of Components That Were Removed For Testing To Ensure Correct Phasing Upon Re-insertion. randomly Test 10% Of The Components That Were Removed For Testing To Ensure Proper Reconnection Of Conductors/cables. provide Digital Files Showing The Results Of Any Quality Control Testing/documentation. 4-hour Power Outage Test the Contractor Shall Be Present For And Participate In The Vamc 4-hour Test Of The Essential Electrical System (ees). This Test Shall Fulfill The Requirements Of Vha Directive, Electrical Power Distribution System, Nfpa 110 (e.g. Para. 8.4.9.) And The Joint Commission. this Test Will Include Opening Of All Utility Service Connections Serving The Vamc For A Minimum Of 4-hours. During The Test Period, Verify Operation Of All Ees Components Including The Transfer To Emergency Power And Return To Normal Service. the Contractor Shall Assist The Vamc Staff With Troubleshooting And Correcting Malfunctioning Electrical Equipment Discovered During The Test. Contractor Shall Make Any Required Adjustments And/or Recalibrations To All Equipment Which Has Been Otherwise Maintained, Inspected, And Tested Under This Scope Of Work. no Work Shall Be Permitted On Energized Circuits Without The Expressed Written Permission Of The Medical Center Director. contractor Shall Not Perform Any Service That Will Result In Additional Charges Without Prior Approval From The Va Contracting Officer. unscheduled/emergency Repairs & Service Calls Requirements: unscheduled Repairs Shall Be Performed At The Direction Of The Va Contracting Officer. The Vendor And The Va Contracting Officer Will Agree On The Scope Of Work And Labor Hours Prior To The Commencement Of Work. emergency Service And Repairs Are Available On A 24 Hour Per Day Basis And Will Be Invoiced At The Prevailing Straight Time Or Overtime Contract Customer Rate. vendor Shall Submit The Following Associated With Unscheduled Repairs. labor Hours: Minimum 6 Hours submittals/deliverables a Complete Digital Test And Maintenance Report Of The Work Performed Shall Be Provided To The Va Within Seven (7) Calendar Days Of Completion Of The Testing And Maintenance Of Each Campus. Information Shown In The Reports Shall Be As Follows: equipment Report Sheets Shall Be Specific To The Piece Of Equipment And Indicate Inspection And Test Procedures Used And The Results Of The Visual, Mechanical, And Electrical Inspections And Test In Accordance With Neta-mts 2023. Optional Tests Performed Shall Be Documented. Test Values Shall Be Presented On The Sheet. The Sheet Shall Include A Rating Of Good, Fair, Or Poor Based On Neta-mts 2023 Criteria And Tables. company S Name, Addresses, Telephone, Fax, And Email Address(es). name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contact Number, Name, And Number Of Va Contracting Officer. date And Time Of Work. Provide, For The Contractor Personnel Each Subcontractor S Personnel, Certified Payrolls Showing Specific Time Worked, Normal Hours Worked, Overtime Hours Worked, Job Classification And Wages And Benefits. for Each Individual Conducting Testing And Maintenance Of Equipment, Provide Copies Of Contractor S Valid Licenses, Professional And Training Certificates. descriptions And Model Number Of Specialized Tools And Equipment Used, Such As Torque Wrench Or Infra-red Scanning Camera. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. Location Shall Include: descriptions Of Work Items station Name building room Number Or Corridor Designation equipment Name If Electrical Component Has More Than One Item Tested. test Data And Results. Provided In A Format Approved By The Joint Commission. Each Electrical Component Tested Shall Have A Digital Photograph Taken Prior To Removal For Testing And A Digital Photo Upon Completion Of Testing. The Photo Taken After Testing Shall Clearly Show A Label Indicating Successful Completion Of Testing And Maintenance. reference Materials Such As Equipment Manufacturer S Specifications, Coordination Study, Etc. Used In The Testing And Maintenance. remarks On Conditions Of Electrical Equipment. List All Deficiencies, If Any. recommended Corrective Actions Along With Projected Costs. If Any. a Complete Digital Infra-red Report Of Each Piece Of Equipment Shall Be Provided To The Va Within 14 Calendar Days Of Completion Of The Infra-red Testing At Each Campus. Information Shown In The Reports Shall Be As Follows: company S Name, Addresses, Telephone, Fax, And Email Address(es) name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contract Number, Name, And Number Of Va Contracting Officer. date And Time Of Work. Provide, For The Contractor Personnel Each Subcontractor S Personnel, Certified Payrolls Showing Specific Time Worked, Normal Hours Worked, Overtime Hours Worked, Job Classification And Wages And Benefits. for Each Individual Conducting Testing And Maintenance Of Equipment, Provide Copies Of Contractor S Valid Licenses, Professional And Training Certificates. descriptions And Model Number Of Specialized Tools And Equipment Used, Such As Torque Wrench Or Infra-red Scanning Camera. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. descriptions Of Work Items. test Data And Results. Provided In A Format Approved By The Joint Commission. Each Electrical Component Tested Shall Include A Digital Infra-red Photograph. Electrical Components Showing Deficiencies Shall Have A Second Digital Infra-red Photograph Taken Showing Corrected Deficiency. upon Acceptance Of The Digital Reports, Submit Three (3) Hard Copies Of The Complete Reports To Va Cor Within Fourteen (14) Calendar Days Of Digital Report Acceptance. hard Copies And Worksheets Or Raw Data Collected During The Testing And Maintenance Shall Be Provided After Each Workday And Prior To The Start Of The Next Workday. Information Shall At A Minimum Include The Following: required Testing Form. company S Name, Addresses, Telephone, Fax, And Email Address(es). name And Signature Of Contractors Who Perform The Maintenance And Testing. va Work Contract Number, Name, And Number Of Va Contracting Officer. location, Type, Name, And Nameplate Information Of Electrical Equipment To Be Maintained And Tested. Location Shall Include: station Name building room Number Or Corridor Designation And equipment Name If Electrical Component Has More Than One Item Tested. any Deficiencies Identified. scheduling And Power Outages this Contract Is For The Testing And Maintenance Of A Critical Electrical Distribution System And Will Require 30+ Days For Completion. the Contractor Shall, Within Fourteen (14) Calendar Days After Award, Prepare And Submit To The Va Cor For Acceptance A Basic Schedule Showing The Order In Which The Contractor Proposes To Perform Work. All Work Shall Be Coordinated With The Cor And The Medical Center: kick-off Meeting (with Basic Schedule) Ntp + 14 Calendar Days. verification And Validation Of Electrical Components To Be Tested, Inspected And Maintained. Ntp + 60 Calendar Days. infra-red Survey Includes With Item 4. testing, Inspection, And Maintenance Of Electrical Components. 30+ Working Days, 45 Calendar Days Ntp + 75 Calendar Days. draft Report Submissions. Ntp + 89 Calendar Days. final Report Submissions. Ntp + 113 Calendar Days. upon Verification And Validation Of The Electrical Components, The Contractor Shall Provide A Proposed Detailed Outage Schedule. Allow For 3 Calendar Days For Scheduling Of Each Outage After Approval Of Detailed Outage Schedule. Due To The Critical Nature Of The Electrical Distribution System, The Va May Restrict The Size And Length Of Each Outage. Coordinate With The Cor And Va Fms Safety And Outage Coordinator. the Detailed Outage Schedule Shall Include The Following: location For Locking Out Electrical Components For Each Outage. electrical Components To Be Tested, Inspected, And Maintained For Each Outage. length Of Time Of Each Outage. proposed Date Of Each Outage. number Of Contractor Employees On-site For Each Outage. limitations Of Each Outage: outages Shall Be Completed During Other Than Normal Working Hours And Shall Be Approved By The Va Contracting Officer And The Cor. outages May Be Limited To Night And Weekend Hours. outages Shall Not Last Longer Than 4 Hours In A 24-hour Period Without The Specific Approval Of The Va Contracting Officer And The Cor. miscellaneous Requirements the Cor Shall Be Contacted As To Providing A Working Space For Testing Electrical Components And An Area For Storage Of Materials. Storge Space Within The Medical Center Is Not Available. Therefore, Material Storage Space Shall Be The Responsibility Of The Contractor And Shall Be Mobile In Nature (conex, Trailer, Etc.). Final Location Of Mobile Storage To Be As Directed By The Cor. contractor Parking Shall Be Coordinated With The Cor. va Shall Provide Space For Testing Equipment And Electrical Power To Run The Contractor Testing Equipment. The Location For The Equipment Shall Be Designated By The Cor And The Location Will Not Be Oved Without Approval Of The Cor. Submit The Power Requirements For Contractor Testing Equipment In The Contractor Proposal. Connection To The Power Source For Contractor Equipment Is The Responsibility Of The Contractor To Include Protective Devices, Cables, Etc. The Va Electrical Staff Will De-energize Any Lines For Contractor To Connect To. the Contractor Shall Supply All Labor, Materials, Supplies, Equipment, Vehicles, Portable Generators, Lights, Etc. Necessary To Accomplish Work During Power Shutdowns. The Va Will Not Furnish Materials Or Equipment For The Contractor S Use. Contractor Shall Be Responsible For The Labor, Materials, Equipment, Tools, Etc., To Remove Covers, Lids, Bars, Plates, Or Other Removable Impediments To Electrical Components For Access To The Equipment To Be Tested, Inspected And/or Maintained. The Va Will Not Provide Labor For Any Work Except For De-energizing And Energizing Electrical Components And Providing Access To Secure Areas. review Of Electrical Distribution System Prior To Bidding Is The Responsibility Of The Contractor. Documents/information Provided In This Solicitation Is Not Sufficient To Complete An Accurate Cost Estimate/proposal. Failure To Conduct A Site Visit Will Not Be A Reason For A Request For Equitable Adjustment After Award Of The Contract. va Owned Transformers And Oil Filled Switches the Contractor Shall Provide Onsite; Labor, Materials, Tools, Test Equipment And Supervision Necessary To Accomplish Testing On Va-owned Transformers And Oil Filled Switches. all Services For This Contract Must Meet Manufacturer S Performance And Technical Specifications, Federal Regulations, And Other Specifications That May Apply Such As National Electrical Code (nec), Life Safety Code (lsc), Joint Commission On Accreditation Of Healthcare Organizations (jcaho), And Va Regulations. testing Shall Include But Not Is Not Limited To: visual Inspection & Field Service History To Include All Fluid Levels, Temperature Readings, Pressure/vacuum, Paint Condition, Leaks And History Of Maintenance Services. liquid Screen Test Data To Include Neutralization Number, Ift, Dielectric Breakdown Strength, Color, Specific Gravity, And Visual Examination Data. These Tests Are To Evaluate The Progress Of Oxidation, Indicate Needs For Maintenance And Identify Contamination. inhibitor Content: The Most Cost-effective Point At Which To Perform Oil Maintenance Is When Oxidation Inhibitor Has Become Depleted, But Other Oil Quality Results Are Still Acceptable. liquid Power Factor: Contamination From Outside Materials, Moisture, And Oil Oxidation All Raise The Liquid Power Factor. The Type Of Problem Will Be Determined And Evaluated Using The Liquid Power Factor Analysis Run At Both 25 Degrees Celsius And 100 Degrees Celsius. karl Fischer Moisture Determination: Moisture Corrodes Metal Components, Weakens The Solid Insulation, And Promotes Oxidation And Increases The Rate Of Aging For The Equipment. At High Levels, It Lowers The Insulating Capabilities Of The Oil And Solid Insulation And Can Lead To Flashover. Moisture Analysis Is Required To Monitor The Progress Of This Damaging Contaminant. furan Analysis: This Is A Method For Determining The Condition Of The Solid Insulation By Drawing And Analyzing A Sample Of The Insulating Liquid. The Profile Of Furans Indicates Whether An Active Fault Condition Is Breaking Down The Paper And Gives A Reliable Estimate Concerning The Extent To Which The Solid Insulation Has Aged. dissolved Gas Analysis: Concentrations Of Nine Gases Dissolved In The Insulating Liquid Are Determined. The Profile Of Gases Is Interpreted. An Abnormal Gas Profile Indicates An Incipient Transformer Fault Oil Or Paper Overheating, Hot Spot Overheating, Or An Electrical Discharge. pcb Content: The Pcb Content Will Be Determined Using Packed Column Gas Chromatography Documentation. deliverables the Service Provider Shall Submit Two (2) Hard Copies And Electronic Copy Of All Maintenance, Testing, And Inspection Data/reports To The Cor Within Seven (7) Calendar Days Of Completion Of Work. the Contractor Shall Submit Any Waste Manifest Documents As Applicable. special Instructions contractor Check-in: All Employees Of The Service Provider Shall Comply With Va Security Management Program And Obtain Permission Of The Va Police And Restricted From Unauthorized Access. Upon Arrival, The Contractor Shall Sign-in At Building 15 And Receive A Temporary Identification Badge Prior To Performing Services At Va Connecticut Healthcare System. The Contractor Shall Wear Visible Identification Always Displaying The Name And Company Id While On Site. All Site Visits Shall Be Coordinated With The Va Cor. documentation: At The Conclusion Of Each Repair And Scheduled Maintenance Visit, The Contractor Shall Provide A Written Service Report Indicating The Date Of Service, The Model, Serial Number, And Location Of Equipment Serviced, The Name Of The Representative, And The Services Performed, And Parts Replaced And Labor Hours. The Reports Shall Be Delivered Within Five Business Days. per Va Directive 1805, Smoking Vaping, And Smokeless Tobacco Are Prohibited On The Grounds Of Va Facilities, Including In Vehicles. This Directive Applies To All Service Providers And Their Employees. no Photography Of Va Premises Is Allowed Without Written Permission Of The Contracting Officer. Patients And Staff Are Not To Be Photographed At Any Time. va Reserves The Right To Close Or Shut Down The Facilities And Order Service Provider Employees Off The Premises In The Event Of A National Emergency. The Service Provider May Return To The Site Only With The Written Approval Of The Va Contracting Officer. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Covid Vaccinations And Boosters In Compliance With Current Vha Directives. prior To Commencing Work Onsite, All Service Providers And Provider Personnel Shall Furnish Proof Of Receipt Of Required Tuberculosis Testing In Compliance With Vha Directive 1131(5), Dated June 04, 2021. parking For Service Provider And Its Employees Shall Be In Designated Areas Only. Service Provider To Coordinate With Cor. the Service Provider Shall Confine All Operations (including Storage Of Materials) On Government Premises To Areas Authorized Or Approved By The Va Contracting Officer. The Service Provider Shall Hold And Save The Government, Its Officers, And Agents, Free And Harmless From Liability Of Any Nature Occasioned By The Service Provider S Performance. Working Space And Space Available For Storing Materials Shall Be As Determined By The Cor. Workers Are Subject To The Rules Of The Medical Center Applicable To Their Conduct. Execute Work In Such A Manner As To Reduce Impacts With Work Being Done By Others. billing: Provide Cor With A Report Or Statement Of Work Completed And Include Statements With Request For Payment. Statement Should Include Service Completed And The Date Each Service Item Was Completed. Labor Charges Shall Be Billed Hourly, And Any Unused Labor Totals Will Be Credited Back To The Va Medical Center On The Next Billing Cycle, Upon Receipt Of The Service Report. terms And Conditions user Responsibility: The Contractor Shall Not Be Held Responsible Under The Terms Of This Contract For Repairs To Equipment Necessitated By User Abuse And/or Misuse Of Equipment. all Work Is Subject To Inspection, Review And Approval By The Hvac Supervisor, Utility System Supervisor, Chief M&o, Chief Engineer, And/or Their Designees. evaluation Process award Will Be Made To The Best Price, As Determined To Be The Most Beneficial To The Government. Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation. Failure To Provide The Requested Information Below Shall Be Considered Non-compliant And Your Quote Could Be Removed From The Evaluation Process. Vendors Quotes Shall Be Evaluated Under Far Part 13.106-2(b) -- Evaluation Of Quotations Or Offers. The Government Will Award A Contract Resulting From This Solicitation To The Responsible Vendor Whose Quote Conforming To The Solicitation Will Be Most Advantageous To The Government, Price, Past Performance, And Capabilities. The Following Factors Shall Be Used To Evaluate Offers: 1. Price (follow These Instructions): a. Vendor Shall Provide A Quote For The Scheduled Drop Off Dates Above. Vendors Must Also Provide All Applicable Labor Rates For The Solicited Services So They Can Be Compared To The Applicable Wage Determination For Compliance With The Service Contract Labor Standards (scls) If Applicable. b. Ensure Your Validation Is Current In The System For Award Management (sam)( Https://www.sam.gov). Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http://www.sam.gov And Enter All Mandatory Information Into The System. Award Cannot Be Made Until The Contractor Has Registered. Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation. 2. Capable: The Vendors Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services In Accordance With The Statement Of Work In A Timely Efficient Manner. a. Contractor Shall Demonstrate Their Corporate Experience And Approach To Meet All Requirements. b. Contractor Shall Provide A List Of All Services Included In The Price. c. Contractor Shall Provide All Current And Relevant Licenses And/or Certifications For The State Of Connecticut If Applicable. d. If You Are Planning To Sub-contract Some Or All Of This Work, Please Provide The Name And Address(s) Of All Subcontractor(s) (if Applicable) And A Description Of Their Planned Subcontracting Effort. e. Contractor Shall State And/or Demonstrate Their Ability To Meet All Requirements And Deliverables Stated In This Solicitation And Statement Of Work. Any Additional Information To Further Identify How The Company Is Experienced And Capable Of Performing The Requested Work Is Welcome. 3. Veterans Preference Factor (per 852.215-70): The Government Will Assign Evaluation Credit For An Offeror (prime Contractor) Which Is A Service-disabled Veteran-owned (sdvosb) Or A Veteran-owned Small Business (vosb). Non-sdvosb/vosb Offerors Proposing To Use Sdvosbs Or Vosbs As Subcontractors Will Receive Some Consideration Under This Evaluation Factor. a. For Sdvosbs/vosbs: In Order To Receive Credit Under This Factor, An Offeror Shall Submit A Statement Of Compliance That It Qualifies As A Sdvosb Or Vosb In Accordance With Vaar 852.215-70, Service-disabled Veteran-owned And Veteran-owned Small Business Evaluation Factors . Offerors Are Cautioned That They Must Be Registered And Verified In Vendor Information Pages (vip) Database (http://www.vetbiz.gov). i. Verified Sdvosbs Will Receive A 5% Price Credit (e.g. If A Sdvosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $95.00). ii. Verified Vosbs Will Received A 2.5% Price Credit (e.g. If A Vosb Submits An Offer Of $100.00, It Will Be Evaluated As If It Submitted An Offer Of $97.50). the Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http://acquisition.gov/comp/far/index.html. (x) Please Include A Completed Copy Of The Provision At 52.212-3, Offeror Representations And Certifications -- Commercial Items, With Your Offer Via The Sam.gov Website Or A Written Copy. (xi) Clause 52.212-4, Contract Terms And Conditions -- Commercial Items, Applies To This Acquisition In Addition To The Following Addenda S To The Clause: 52.252-2 Clauses Incorporated By Reference (feb 1998), 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (jun 2020), 52.204-4 Printed Or Copied Double-sided On Postconsumer Fiber Content Paper (may 2011), 52.204-13 System For Award Management Maintenance (oct 2018), 52.204-18 Commercial Government Entity Code Maintenance (aug 2020), 52.217-9 Option To Extend The Term Of The Contract (mar 2000), 52.228-5 Insurance-work On A Government Installation (jan 1997), 52.232-40 Providing Accelerated Payments To Small Business Subcontracting (dec 2013), 852.212-70 Provisions And Clauses Applicable To Va Acquisitions Of Commercial Items (apr 2020) 852.203-70 Commercial Advertising 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside 852.232-72 Electronic Submissions Of Payment Requests 852.233-70 Protest Content/alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives Of Contracting Officers 852.219-74 Limitations On Subcontracting Monitoring And Compliance (jul 2018) as Prescribed In 819.7203(a) Insert The Following Clause: (a) This Solicitation Includes 852.219-74, Va Notice Of Total Service-disabled Veteran-owned Small Business Set-aside, (b) Accordingly, Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125.6. The Contractor Is Advised That In Performing Contract Administration Functions, The Contracting Officer May Use The Services Of A Support Contractor(s) Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause. To That End, The Support Contractor(s) May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement. (c) All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non-disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs. (d) Furthermore, If Va Determines Any Services The Support Contractor(s) Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2.101, Definitions, The Support Contractor(s) Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9.505-4, Obtaining Access To Proprietary Information, Paragraph (b). The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement. (end Of Clause) 852.219-77 Va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction. as Prescribed In 819.7009(c) Insert The Following Clause: va Notice Of Limitations On Subcontracting Certificate Of Compliance For Services And Construction (sep 2021) (deviation) (a) Pursuant To 38 U.s.c. 8127(k)(2), The Offeror Certifies That (1) If Awarded A Contract (see Far 2.101 Definition), It Will Comply With The Limitations On Subcontracting Requirement As Provided In The Solicitation And The Resultant Contract, As Follows: [contracting Officer Check The Appropriate Box Below Based On The Predominant Naics Code Assigned To The Instant Acquisition As Set Forth In Far 19.102.] (i) [x] Services. In The Case Of A Contract For Services (except Construction), The Contractor Will Not Pay More Than 50% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 50% Subcontract Amount That Cannot Be Exceeded. Other Direct Costs May Be Excluded To The Extent They Are Not The Principal Purpose Of The Acquisition And Small Business Concerns Do Not Provide The Service As Set Forth In 13 Cfr 125.6. (ii) [ ] General Construction. In The Case Of A Contract For General Construction, The Contractor Will Not Pay More Than 85% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Vip-listed Subcontractor Further Subcontracts Will Count Towards The 85% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (iii) Special Trade Construction Contractors. In The Case Of A Contract For Special Trade Contractors, The Contractor Will Not Pay More Than 75% Of The Amount Paid By The Government To It To Firms That Are Not Vip-listed Sdvosbs As Set Forth In 852.219-74 Or Vosbs As Set Forth In 852.219-11. Any Work That A Similarly Situated Subcontractor Further Subcontracts Will Count Towards The 75% Subcontract Amount That Cannot Be Exceeded. Cost Of Materials Are Excluded And Not Considered To Be Subcontracted. (2) The Offeror Acknowledges That This Certification Concerns A Matter Within The Jurisdiction Of An Agency Of The United States. The Offeror Further Acknowledges That This Certification Is Subject To Title 18, United States Code, Section 1001, And, As Such, A False, Fictitious, Or Fraudulent Certification May Render The Offeror Subject To Criminal, Civil, Or Administrative Penalties, Including Prosecution. (3) If Va Determines That An Sdvosb/vosb Awarded A Contract Pursuant To 38 U.s.c. 8127 Did Not Act In Good Faith, Such Sdvosb/vosb Shall Be Subject To Any Or All Of The Following: (i) Referral To The Va Suspension And Debarment Committee; (ii) A Fine Under Section 16(g)(1) Of The Small Business Act (15 U.s.c. 645(g)(1)); And (iii) Prosecution For Violating Section 1001 Of Title 18. (b) The Offeror Represents And Understands That By Submission Of Its Offer And Award Of A Contract It May Be Required To Provide Copies Of Documents Or Records To Va That Va May Review To Determine Whether The Offeror Complied With The Limitations On Subcontracting Requirement Specified In The Contract. The Contracting Officer May, At Their Discretion, Require The Contractor To Demonstrate Its Compliance With The Limitations On Subcontracting At Any Time During Performance And Upon Completion Of A Contract If The Information Regarding Such Compliance Is Not Already Available To The Contracting Officer. Evidence Of Compliance Includes, But Is Not Limited To, Invoices, Copies Of Subcontracts, Or A List Of The Value Of Tasks Performed. (c) The Offeror Further Agrees To Cooperate Fully And Make Available Any Documents Or Records As May Be Required To Enable Va To Determine Compliance With The Limitations On Subcontracting Requirement. The Offeror Understands That Failure To Provide Documents As Requested By Va May Result In Remedial Action As The Government Deems Appropriate. (d) Offeror Completed Certification/fill-in Required. The Formal Certification Must Be Completed, Signed, And Returned With The Offeror S Bid, Quotation, Or Proposal. The Government Will Not Consider Offers For Award From Offerors That Do Not Provide The Certification, And All Such Responses Will Be Deemed Ineligible For Evaluation And Award. i Hereby Certify That If Awarded The Contract, [insert Name Of Offeror] Will Comply With The Limitations On Subcontracting Specified In This Clause And In The Resultant Contract. I Further Certify That I Am Authorized To Execute This Certification On Behalf Of [insert Name Of Offeror]. printed Name Of Signee: _________________________________ printed Title Of Signee: ________________________________ signature: ______________________________________________ date: ___________________________________________________ company Name And Address: _____________________________________________________________________________________ (end Of Clause) 852.242-71 Administrative Contracting Officer. as Prescribed In 842.271, Insert The Following Clause: administrative Contracting Officer (oct 2020) the Contracting Officer Reserves The Right To Designate An Administrative Contracting Officer (aco) For The Purpose Of Performing Certain Tasks/duties In The Administration Of The Contract. Such Designation Will Be In Writing Through An Aco Letter Of Delegation And Will Identify The Responsibilities And Limitations Of The Aco. A Copy Of The Aco Letter Of Delegation Shall Be Furnished To The Contractor. (end Of Clause) (xii) Clause At 52.212-5, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, Applies To This Acquisition And In Addition To The Following Far Clauses Cited, Which Are Also Applicable To The Acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (wage Determination West Haven And Newington Vamc Wd 2015-4127 And 2015-4119 (rev-28), 52.222-42, 52.222-43, 52.222-55, 52.222-6 (xiii) All Contract Requirement(s) And/or Terms And Conditions Are Stated Above. (xiv) The Defense Priorities And Allocations System (dpas) And Assigned Rating Are Not Applicable To This Requirement. (xv) Rfq Questions Are Due Nlt 08/23/2024 At 17:00 Pm Est. Rfq Responses Are Due Nlt 08/27/2024 At 17:00 Pm Est. Rfq Responses Must Be Submitted Via Email With Rfq #36c24124q0631 In The Subject Line To: Nathan.langone@va.gov Hand Deliveries Shall Not Be Accepted. (xvi) The Poc Of This Solicitation Is Nathan Langone (nathan.langone@va.gov)

Details: The subject of the performance of the public order is the supply and installation of air conditioning and related work in the 1st floor of the Hotel Thermal in Karlovy Vary. Content of Implementation: For the needs of ventilation of the newly adapted space in the 1st floor of the Hotel Thermal Karlovy Vary, it is possible to install a new air conditioning unit (see Pd in the Annex to this Wall). The unit will be located in the existing engine room/exchange station in the 1st floor. Within the framework of the location of the new unit, there will be a need to adjust the location of one existing unit (regarding the control room, workshops, warehouses). Part of the contract is the relocation of the existing unit, the solution to the ventilation of the chemical warehouse space, the delivery and installation of the new unit, the manufacture and installation of air ducts. Piping for the Newly Installed Unit (ventilation of New Spaces) Will be Conducted So-called. "on the heel" (the final division in the new premises will be made only after specifying their use and is not the subject of this contract), where it will be terminated with a fire damper. A standard low-pressure system is designed. For a Newly Installed Unit, the Device Will Inhale Air on the Facade of the Building Through the Existing Rain Shutter. In the unit, the air is filtered, preheated on the Zzt exchanger and thermally treated (heated or cooled). It is blown from the unit into a pipe that transports it to the border of the new premises. Vzt Unit Is Included On Inlet Filter M5, Zzt System (Plate Cross Heat Recovery Exchanger), Fan, Water Heater, Water Cooler, Filter F7. An M5 filter, a Zzt exchanger, and a fan are located on the exhaust. The unit is also equipped with suction flaps and shock absorbers. The device is designed with a power reserve for any unexpected change in layout. Degraded air is discharged back to the unit. In the unit, the air is filtered (M5 filter) and diverted to the common exhaust duct by the fan through heat recovery, and is thus blown out into the outdoor space. The drainage pipe is projected in two alternative routes and the specific solution will be specified on the construction site after the construction structures are revealed. In order to prevent the penetration of the noise of the fan sets, silencers are designed into the pipe routes. The inlet and outlet pipes are terminated with fire dampers at the border of the casino (model with 230 V servo drive). Device Control Will Be Via System Mar. As part of the contract, the modification of the existing Vzt 129 equipment is also addressed, when, due to the installation of a new Vzt unit, it is possible to relocate the supply unit 129 and accordingly modify the Vzt distributions according to the drawing part. Due to the dismantling of the wiring for the upcoming casino, it happened that part of the hotel grounds next to the casino is not ventilated. For this reason, a new pipe route is designed from the engine room from facility 129 to the facilities area, where it will be connected to the existing distribution system and will ensure the supply of air to this part. The Air Extraction From The Chemical Storage And Water Treatment Plant Will Be A New Exhaust Duct Fan That Is Designed Under The Ceiling In The HVAC Machine Room. The exhaust of degraded air is into the exhaust duct of the engine room in 1 Pp. Device Control Will Be Via System Mar.