Government Service Insurance System Tender

Description 1. The Government Service Insurance System (gsis), Through Gsis Bids And Awards Committee Cluster 2 For Goods, Services And Consultancy (gbac Cluster 2), Invites Bidders To Apply For Eligibility And Bid For – Procurement Project / Brief Description Supply And Delivery Of Various Consumables For The Existing Hp Smart Tank 519 Inkjet Colored Printers, As Per Gsis Technical Specifications Procurement Reference Number (prn) 2025-gsis-pb-121 Approved Budget For The Contract (abc) Seven Hundred Forty Thousand Pesos (php740,000.00), Inclusive Of All Applicable Taxes And Other Charges Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening, Or During The Bid Evaluation. Funding Source Gsis Corporate Operating Budget For Cy 2025 Delivery / Completion Period Delivery Of The Services Is Required For Eighty (80) Calendar Days Starting On The Date To Be Stated In The Notice To Proceed. Bidders Should Have Completed, Within The Past Five (5) Years From The Date Of Submission And Receipt Of Bids, Any Of The Following: A. A Contract Similar To The Project Whose Value, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To Fifty Percent (50%) Of The Abc; Or B. At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) Of The Abc For This Project; And The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 2. The Eligibility Check/screening And Preliminary Examinations Of Bids Shall Use A Non-discretionary “pass/fail” Criterion As Stated In Section 30.1 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 (2016 Revised Irr). 3. Bidders With Outstanding Capital Stock Of Less Than Sixty (60%) Interest Or Outstanding Capital Stock Outstanding Capital Stock Belonging To Citizens Of The Philippines Must Submit In Its First Envelop, A Certification From The Relevant Government Office Of Its Country Stating That Filipinos Are Allowed To Participate In Their Government Procurement Activities For The Same Item/product Or A Copy Of Legislation From The Country Of The Bidder Allowing Foreign Bidders To Participate In Their Government Procurement. 4. All Particulars And Activities Regarding The Eligibility Of Bidders, Bid Security, Pre-bid Conference/s, Evaluation Of Bids, Post-qualification, Award Of Contract, Performance Security, Procedures And Other Documents, Shall Be Governed By Ra 9184 And Its Rirr. Activity Schedule Particulars A. Issuance Of Bid Documents 23 May 2025, From 8:00am To 5:00pm The Issuance Of Bidding Documents, Including The Necessary Annexes (if Applicable), Shall Be Facilitated By The Gbac Secretariat Upon Payment Of The Corresponding Bidding Fee. B. Pre-bid Conference 30 May 2025, Starting At 9:30am (philippine Standard Time) Gbac Conference Room, Level 2 Core G, Gsis Headquarters Building, Financial Center, Pasay City And Through Zoom Video Conference Facility. To Receive The Zoom Meeting Details, Interested Bidders Should Register Using The Qr Code Or Link Provided Below. Prospective Bidders Are Encouraged To Send Requests For Clarifications At Least Three (3) Calendar Days Before The Scheduled Pre-bid Conference In Order To Facilitate The Preparation Of Responses Thereto, Which Will Be Discussed During The Pre-bid Conference. C. Deadline For The Submission And Receipt Of Bids. 11 June 2025, 09:00 Am (philippine Standard Time) Bids Must Be Duly Received By The Gbac Secretariat Through Manual Submission At The Gbac Conference Room, Level 2 Core G, Gsis Headquarters Building, Financial Center, Pasay City. Late Bids Shall Not Be Accepted. D. Opening Of Bids 11 June 2025, Starting At 10:30 Am (philippine Standard Time) Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. Gbac Conference Room, Level 2 Core G, Gsis Headquarters Building, Financial Center, Pasay City And Through Zoom Video Conference Facility. To Receive The Zoom Meeting Details, Authorized Representatives Of The Bidders Should Register Using This Link: Https://bit.ly/gbacbiddersregform E. All Written Requests The Chairperson, Gbac Cluster 2 For Goods, Services And Consultancy Through: The Gbac Secretariat Gsis Bids And Awards Committee Level 2 Core G, Gsis Headquarters, Financial Center, Pasay City Tel. Nos.: (02)7976-4961/ (02) 7976-4945 / Fax No. (02) 8859-0373 Email Address: Gbac_secretariat@gsis.gov.ph Website: Www.gsis.gov.ph 5. The Pre-bid Conference Shall Be Open To Interested Bidders And Observers. 6. A Bidder Must Submit Its Bid Manually. The Implementation Of Electronic Bid Submission Is Suspended In Gsis, Thus Bids Submitted Through Electronic Means Shall Not Be Accepted. 7. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 8. In Accordance With Gppb Circular 06-2005, The Gsis Adopts The Use Of “draw Lots” As A Tie-breaking Method In The Event Two Or More Of The Bidders Have Been Declared As Having The Lowest Calculated Responsive Bid (lcrb). 9. The Gsis Warns The Public/bidders Of Unscrupulous Individuals And Groups Posing As Officers/employees Of The Gsis Soliciting Money, Gifts, Favors Or Benefits For Alleged Aid For Whatever Purpose. Do Not Give Anything To These Unscrupulous Individuals And Groups. The Gsis Thus Enjoins The Cooperation Of The Public/bidders To Report These Individuals/groups To The Gsis Bids And Awards Committee And Gbac Secretariat. 10. The Gsis Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. Each Eligible Bidder Is Expected To Be Ready With Respect To The Submission Of Post-qualification Documents, Post-qualification Evaluation And Award Of Contract. Upon Approval Of The Contract Award, The Notice Of Award (noa) Will Be Sent To The Winning Bidder’s Registered Email. This Email Notification Must Be Acknowledged By The Winning Bidder Within 24 Hours. In Any Case, The Noa Shall Be Considered Received On The Date The Email Was Sent. If The Email Was Sent On A Non-working Day, The Noa Shall Be Considered Received On The Next Business Day. Upon Its Receipt Of The Noa, The Winning Bidder Shall Immediately Coordinate With The Gsis Authorized Representative As Indicated In Section V (special Conditions Of The Contract) Of The Bidding Documents And In The Noa For The Contract Preparation. The Winning Bidder Must Submit The Following Requirements Within Five (5) Calendar Days: 1. Performance Security As Prescribed In Section 39 Of The Revised Irr Of Ra No. 9184; 2. Contract Agreement Form Signed By The Winning Bidder’s Representative As Indicated In The Omnibus Sworn Statement And Notarized Secretary’s Certificate/special Power Of Attorney. (note: The Contract Agreement Form Is Attached In The Published Bidding Documents. Bidders Are Encouraged To Review The Contract Agreement Form, General Conditions Of The Contract And Special Conditions Of The Contract Of The Bidding Documents As Early As Possible To Ensure The Timely Preparation And Signing Of Contract.) 3. Other Document/s As Indicated In Itb Clause 21.1 Of Section Iii (bid Data Sheet) Of The Bidding Documents. If The Winning Bidder Fails To Submit These Requirements Within The Prescribed Period, The End-user Unit Has The Option To Recommend To The Head Of The Procuring Authority/approving Authority The Cancellation Of Noa. 12. For Further Information, Please Refer To: Gbac Secretariat Gsis Bids And Awards Committee Level 2 Core G, Gsis Headquarters, Financial Center, Pasay City Tel. Nos. (02)7976-4961/7976-4945 / Fax No. (02) 8859-0373 Gbac_secretariat@gsis.gov.ph / Www.gsis.gov.ph 13. A Complete Set Of Bidding Documents Is Downloadable From The Following Websites: Http://www.gsis.gov.ph/opportunities/gbac And Https://www.philgeps.gov.ph. A Participating Bidder Is Required To Pay The Bidding Documents Fee In The Amount Of Five Thousand Pesos (php1,000.00). Prospective Bidders Are Highly Encouraged To Pay The Bidding Documents Fee At Least One (1) Day Before The Deadline For The Submission And Receipt Of Bids. Bids For Which The Bidding Documents Fee Has Not Been Paid On Or Before The Deadline For Submission And Receipt Of Bids Shall Be Returned To The Bidder Unopened. Date Of Issue: 23 May 2025