Government Service Insurance System Tender

Description 1. Project Title Supply And Delivery Of Air-conditioning Units. 2. Total Budget The Total Budget For The Project Amounts To Php 135,422.27. Said Budget Is Included In The Corporate Budget For Cy 2024. 3. Brief Discussion Why The Goods And Services To Be Procured Are Necessary The Supply And Delivery Of Air-conditioning Units For Cy 2024 Will Be Used In Branch’s Daily Operation To Provide Comfortable Working Environment. 4. Scope Of The Project The Project Includes The Supply And Delivery Of Air-conditioning Units That Will Be Procured Through Small Value Procurement. 5. Detailed Specifications Of The Items, Materials, Equipment/hardware/software, Accessories And/or Services To Be Procured Total Quantity Unit Of Measure Material Number (gsis Reference Only) Material Description 2 Unit Aircon, Split Type, Window Type, 2hp, Inverter Including Installation 6. Manpower Requirements The Supplier Must Assign A Point Person Who Will Handle/facilitate The Requests For The Supply And Delivery Of The Goods. Contact Details Of This Point Person Must Be Given To The Office Of The Branch Manager (obm) Upon Commencement Of The Project. 7. Support Service Requirements The Service Provider Through The Designated Point Person Must Accomplish The Gsis Supplier Registration Information Sheet (sris) And Submit The Documentary Requirements For Vendor Registration. The Service Provider Should Include Installation Of The Aircon Units. Furthermore, The Service Provider Must Provide 1-year Service Warranty In Case Of Manufacturing Defect. If Aircon Breaks Down During The Covered Period, The Service Provider Will Pay For Parts And The Labor Needed To Get It Work Again. 8. Warranty And After-sales Service Requirements The Supplier Warrants That The Goods Supplied Under The Contract Are New, Unused, Of The Most Recent Or Current Models, And That They Incorporate All Recent Improvements In Design And Materials, Except When The Technical Specifications Required By The Procuring Entity Provides Otherwise. The Supplier Further Warrants That All Goods Supplied Under This Contract Shall Have No Defect, Arising From Design, Materials, Or Workmanship Or From Any Act Or Omission Of The Supplier That May Develop Under Normal Use Of The Supplied Goods In The Conditions Prevailing In The Country Of Final Destination. 9. Clear Statement Of The Required Standards Of Workmanship, Materials And Performance Of The Goods And Services To Be Procured “not Applicable In This Project” 10. Brand And Specifications Of The Existing Items, Materials, Equipment/hardware/ Software And Accessories, If The Former Are Related To The Goods And Services To Be Procured “not Applicable In This Project” 11. Drawings/plans And Other Necessary Information “not Applicable In This Project”. 12. Schedule And Place Of Delivery The Winning Supplier Must Supply And Deliver The Goods To The Office Of The Branch Manager (obm), Gsis General Santos Branch Within Thirty (30) Calendar Days After Receipt Of The Purchase Order. 13. Terms Of Payment A. Payment Shall Be Made Upon Completion Of Delivery And Upon Submission Of The Supporting Documents For Payment Processing (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents Required In This Technical Specifications). B. Payment Shall Be Subject To Applicable Taxes, Auditing And Accounting Rules And Regulations And Existing Rules And Regulations Of Gsis Relative To Payment Of Procurement Contracts. 14. Responsibilities Of The End-user Unit During Project Implementation The Obm Shall Perform Its Duties And Responsibilities Stated In This Technical Specifications. 15. Penalty For Delay When The Winning Bidder Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay Gsis Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Gsis (section 3.1 & 3.2 Liquidated Damages Of Rirr – Annex D). Gsis Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidate Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. In No Case Shall The Total Sum Of Liquidated Damages Exceed Ten Percent (10%) Of The Total Contract Price, In Which Event The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 16. Documentary Requirements The Supplier Must Comply With The Dbm Gppb Non-policy Matter No. 045-2017, If Applicable. “dbm Gppb Non-policy Matter No. 045-2017, "the Gppb Recently Approved Amendments (effective 5 December 2017) To The Documentary Requirements For Negotiated Procurement Under The Small Value Procurement Modality Per Appendix A, Annex “h” Of The 2016 Revised Irr. Thus, Income Or Business Tax Returns Shall Be Required For Procurement Projects With Approved Budget For The Contract (abc) Above ₱ 500,000.00 And The Omnibus Sworn Statement Shall Be Required Only For Procurement Projects With Abc Above ₱50,000.00.” The Above Mentioned Documentary Requirement Shall Be Submitted By The Winning Vendor Before The Issuance Of The Notice Of Award (noa) / Purchase Order (po) / Contract. 17. Data Privacy The Winning Bidder/supplier Must Comply With All The Provisions Of Republic Act No. 10173, Known As The “data Privacy Act Of 2012” And Its Implementing Rules And Regulations. 18. Non-disclosure Agreement The Winning Bidder/supplier Shall Protect Confidential Information About The Gsis, And To Use It Only For Purposes Of Complying With Its Tasks And Obligations Under The Official Bid Document/contract/purchase Order. It Shall Not Disclose Any Confidential Information About The Gsis Project Or Procurement To A Third Party Without The Consent Of The Gsis. “confidential Information” Refers To Information Concerning The Affairs Of The Gsis Which Are Not Available To The Public Which, If Disclosed, May Compromise The Security Of The System. The Winning Bidder/supplier Shall Not Disclose Any Confidential Information Acquired During Its Engagement With Gsis Even After The Expiration Or Termination Of The Contract.