DINGLE POTOTAN WATER DISTRICT Tender

Description Republic Of The Philippines Dingle-pototan Water District Pototan, Iloilo _____________________________________________________________________________________________________ Request For Quotation No Np-25-001 The Dingle-pototan Water District, Through Its Bids And Awards Committee (bac), Intends To Procure Services For The Installation Of Dingle-pototan Water District Billing And Collection System Of Commercial Division In Accordance With Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republict Act No. 9184. The Bids And Awards Committee (bac) Will Hold A Pre-bid Conference On February 6, 2025 At 8:30 Am At Dingle-pototan Water District, Brgy. Abangay, Pototan. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions Provided At The Last Page Of This Request For Qoutation (rfq). Kindly Submit Your Quotation Duly Signed By You And Your Duly Authorized Representative Not Later Than February 18, 2025 At 8:30 Am At Dingle-pototan Water District, Brgy. Abangay, Pototan. A Copy Of Your 2025 Business/mayor’s Permit And Philgeps Registration Number Is Also Required To Be Submitted Along With Your Signed Quotation/proposal. A Valid Certificate Of Philgeps Registration (platinum Membership) May Be Submitted In Lieu Of The Mayor’s/business Permit. The Duly Accomplished And Notarized Omnibus Sworn Statement (gppb-prescribed Forms), Income/business Tax Return Will Be Required To Be Submitted Prior To Award. For Any Clarification, You May Contact Us At Telephone No. (033)-529-6057 Or Email Us At Dpwdcomdiv2023@gmail.com And/or Bacdpwd2025@gmail.com. Request For Quotation (rfq) May Also Be Downloded From The Dingle-pototan Water District Website: Http://dinglepototanwd.gov.ph (original Signed) Sweden Joy R. Lesondato Bac Secretariat Date: Name Of Company: Address: Tin: Philgeps Registration Number: Instructions: 1. Accomplish This Rfq Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 4. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Sir/madam: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation For The Installation Of Billing And Collection System Program: Technical Specification Important Note: State “comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of The Each “specifications”. Technical Specifications Statement Of Compliance Software Components: Concessionaires • Create Concessionaires (account Number Auto Generared) • Update Concessionares  Re-open  Re-open/new Connection  Disconnected  Temporary Close  Permanent Close  Renewal Of Service Contract  Change Name/ownership  Change Of Service Type  Active  Inactive • View Account Ledger  View And Print Water Meter Billing Ledger  View And Print Other Accounts Billing Ledger • View Concessionare Information • Print Concessionaire Information • Search/filter Concessionaire Water Rates • Create Water Rates • Update Water Rates • View Water Rates • Print Water Rates • Search Water Rates • Generate Water Rates Meter Reading • Create Meter Reading • View Meter Reading • Edit Reading  Pull-out/change Meter (old And New Meter)  Generate Bill  Remove Reading • Print List Of Meter Reading  Monthly Per Zone • Print Bills • Search/filter Meter Reading Billing • Billing Schedule • Other Accounts Receivable  Create Other Account Receivable  View Other Account Receivable  Print List Of Other Account Receivable  Generate Bill  Delete Other Account Receivable (ungenerated Bill)  Remove Other Accounts Receivable Billing Statement  Discounts For Senior Citizen And Others Collection • Manage Account Receivable  Other Collection Transactions O Create Payment For Other Charges  Consumer Payment Online O Create Payment For Water Bills  Print Accounts Receivable • Mange Detailed Account Receivable  Create Bill Adjustment Memo  Record Multiple Payment/billing  View And Print Billing History  Search/filter Detailed Account Receivable  Filter Concessionaires With Zero Balance Bill • Manage Collection  Adjust Paid Account  Apply Penalty  Post Arears  Print Receipt  Unpost Paid Accounts  Print List Of Payments Reports • Collection Report  List Of Collection Report  Daily Collection Report  Monthly Collection Report  Monthly Summary Collection Report • Billing Report  Daily Billing Summary  Monthly Billing Report  Monthly Billing Summary Repport  Total Billed  Unbilled Concessionaire • Aging Report  Daily Aging Report  Detailed Monthly Aging Report (no Movement)  Monthly Aging Summary Report • Consumption Report  Monthly Zero Consumption  Individual Consumption Analysis  Monthly Consumption Pattern  Top Users On Water Usage  Average Consumption Report  Percentage Concessionaire Rate  Consumption Per Barangay • Concessionaire Report  Concessionaire Per Barangay  Total Number Of Concessionires Monthly (barangay/zone/service Type)  Total Number Of Service Type Per Barangay And Per Zone  Categorize Number Of Concessionaires Per Barangay With Consumption  Total Monthly Concessionaires O New Connection O Re-open O Re-open/new Connection O Disconnected O Temporary Close O Permanent Close O Active O Inactive O Change/pull Out Meter • Penalty Report  Monthly Penalty Charge Summary  Daily Penalty Report  Monthly Penalty Report • Connection Status Report  Monthly Connection Status Report  Connection Status Report As Os Date  Disconnection List • List Of Pull Out/change Meters • Monthly Adjustment Report (penalty, Withholding Tax, Additional Adjustments) • Incorporated Reporting Conversion (data) • Disconnection Order • Read And Bill Ready Settings • Zone • Manage Services • Manage Concessionaires • Manage Pament History • Manage Meter • Manage Arrears • Manage Status • Manage Bill • Adjustmemt System Maintenance Schedule Of Requirements Bidder’s Statement Of Compliance A. Services For The Installation Of Dingle-pototan Water District Billing And Collection System (bcs) Of Commercial Division. February 19, 2025 Financial Offer Approved Budget For The Contract Total Offered Quotation Four Hundred Seven Thousand Eighty-one Pesos And 50/100 (p407,081.50) In Words: In Figures: Payment Details: Payment Shall Be Made Through Dbp Check After Completion Of Billing And Collection System (bcs) And After The Required Dry Run And/or Test Of The Program And Upon Submission Of The Required Supporting Documents, In Accordance With Existing Government Accounting Rules And Regulations. Bank Institution Account Number Account Name Branch Signature Over Printed Name Position/designation Office Telephone No. Fax/mobile No. Email Address/es Terms And Conditions: 1. Service Providers Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of (60) Calendar Days From The Date Of Submission Of Quotation. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Calculated And Responsive Quotation For Services Which Complies With Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 7. Billing And Collection System (bcs) Shall Be Installed According To Requirements Specified In The Technical Specifications. 8. The Dingle-pototan Water District Shall Have The Right To Require A Dry Run And/ Or Test The Program To Confirm Their Conformity To The Technical Specifications For Period Of (30) Calendar Days. 9. In Case Two Or More Programmers/bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Dingle-pototan Water District Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Winning Programmer/bidder In Accordance With Gppb Circular 06-2005. 10. Full Payment Shall Be Processed After Completion Of Billing And Collection System (bcs) And After The Required Dry Run And/ Or Test Of The Program, And Upon Submission Of The Required Supporting Documents, In Accordance With Existing Government Accounting Rules And Regulations. 11. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Total Cost Of The Program Not Installed Within The Prescribed Period Shall Imposed Per Day Of Delay. The Dingle-pototan Water District May Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reached Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 12. The Programmer/bidder Shall Complete The Updating Of Billing And Collection System Program For 60 Calendar Days. 13. Any Time After The Completion Of The Updating Of Billing And Collection System, The Programmer/bidder Shall Provide The Client Attention To Answer Any Questions Or Assist In Solving Any Problems With Regard To The Operation Free Of Charge And Hour For Any Assistance Thereafter, That The System Has A 24-hours And 7 Days A Week System Support In Case The System Has A Concern That Includes On Site And On –line Repair. The Programmer/bidder Agrees To Respond Any Reasonable Request For Assistance. 14. The Programmer/bidder Shall Provide A Cumulative 15 Hours Of Training With The End User. 15. The System Maintenance Will Be Free Of Charge For A Duration Of One (1) Year From The System Is Fully Operation Or Installed. 16. Notice To Proceed Will Follow After The Procurement Of Hardware. (hardware Specifications Will Be Provided By The Winning Programmer/bidder) 17. In Compliance With Section 4.3 Appendix 33 Of The 2016 Revised Irr Of Ra No. 9184 And Consistent With The Administrative Order No. 34, S. Of 2020, The Dingle-pototan Water District Shall Publish In Its Official Website And Social Media Platform The Following Post-award Information: A) Project Name; B) Approved Budget For The Contract; C) Contract Period; D) Name Of The Winning Bidder And Its Official Business Address; E) Amount Of Contract Awarded F) Date Of Award And Acceptance G) Implementing Office/unit/division/bureau Of The Concerned Agency Or Instrumentality. (original Signed) Marie Lyannbeth C. Sindingan Signature Over Printed Name Oic Commercial Division Position/designation (033) 529 - 6057 Office Telephone No. Fax/mobile No. Dpwdcomdiv2023@gmail.com Email Address/es Republic Of The Philippines Dingle-pototan Water District Pototan, Iloilo Proposed Approve Budget Of The Contract (abc), Technical Specifications And Terms And Conditions For The Installation Of Billing And Collection System (bcs) Of Dingle-pototan Water District Approved Budget Of The Contract (abc) - Four Hundred Seven Thousand Eighty-one Pesos And 50/100. (p407,081.50) Technical Specification Important Note: State “comply” In The Column “statement Of Compliance” Against Each Of The Individual Parameters Of The Each “specifications”. Technical Specifications Statement Of Compliance Software Components: Concessionaires • Create Concessionaires (account Number Auto Generared) • Update Concessionares  Re-open  Re-open/new Connection  Disconnected  Temporary Close  Permanent Close  Renewal Of Service Contract  Change Name/ownership  Change Of Service Type  Active  Inactive • View Account Ledger  View And Print Water Meter Billing Ledger  View And Print Other Accounts Billing Ledger • View Concessionare Information • Print Concessionaire Information • Search/filter Concessionaire Water Rates • Create Water Rates • Update Water Rates • View Water Rates • Print Water Rates • Search Water Rates • Generate Water Rates Meter Reading • Create Meter Reading • View Meter Reading • Edit Reading  Pull-out/change Meter(old And New Meter)  Generate Bill  Remove Reading • Print List Of Meter Reading  Monthly Per Zone • Print Bills • Search/filter Meter Reading Billing • Billing Schedule • Other Accounts Receivable  Create Other Account Receivable  View Other Account Receivable  Print List Of Other Account Receivable  Generate Bill  Delete Other Account Receivable (ungenerated Bill)  Remove Other Accounts Receivable Billing Statement  Discounts For Senior Citizen And Others Collection • Manage Account Receivable  Other Collection Transactions O Create Payment For Other Charges  Consumer Payment Online O Create Payment For Water Bills  Print Accounts Receivable • Mange Detailed Account Receivable  Create Bill Adjustment Memo  Record Multiple Payment/billing  View And Print Billing History  Search/filter Detailed Account Receivable  Filter Concessionaires With Zero Balance Bill • Manage Collection  Adjust Paid Account  Apply Penalty  Post Arears  Print Receipt  Unpost Paid Accounts  Print List Of Payments Reports • Collection Report  List Of Collection Report  Daily Collection Report  Monthly Collection Report  Monthly Summary Collection Report • Billing Report  Daily Billing Summary  Monthly Billing Report  Monthly Billing Summary Repport  Total Billed  Unbilled Concessionaire • Aging Report  Daily Aging Report  Detailed Monthly Aging Report (no Movement)  Monthly Aging Summary Report • Consumption Report  Monthly Zero Consumption  Individual Consumption Analysis  Monthly Consumption Pattern  Top Users On Water Usage  Average Consumption Report  Percentage Concessionaire Rate  Consumption Per Barangay • Concessionaire Report  Concessionaire Per Barangay  Total Number Of Concessionires Monthly (barangay/zone/service Type)  Total Number Of Service Type Per Barangay And Per Zone  Categorize Number Of Concessionaire Per Barangay With Consumption  Total Monthly Concessionaires O New Connection O Re-open O Re-open/new Connection O Disconnected O Temporary Close O Permanent Close O Active O Inactive O Change/pull Out Meter • Penalty Report  Monthly Penalty Charge Summary  Daily Penalty Report  Monthly Penalty Report • Connection Status Report  Monthly Connection Status Report  Connection Status Report As Os Date  Disconnection List • List Of Pull Out/change Meters • Monthly Adjustment Report (penalty, Withholdig Tax, Additioanal Adjustments) • Incorporated Reporting Conversion (data) • Disconnection Order • Read And Bill Ready Settings • Zone • Manage Services • Manage Concessionaires • Manage Pament History • Manage Meter • Manage Arrears • Manage Status • Manage Bill • Adjustmemt System Maintenance Terms And Conditions: 1. Service Providers Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of (60) Calendar Days From The Date Of Submission Of Quotation. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Calculated And Responsive Quotation For Services Which Complies With Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 7. Billing And Collection System (bcs) Shall Be Installed According To Requirements Specified In The Technical Specifications. 8. The Dingle-pototan Water District Shall Have The Right To Require A Dry Run And/ Or Test The Program To Confirm Their Conformity To The Technical Specifications For Period Of (30) Calendar Days. 9. In Case Two Or More Programmers/bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Dingle-pototan Water District Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Winning Programmer/bidder In Accordance With Gppb Circular 06-2005. 10. Payment Shall Be Processed After Completion Of Billing And Collection System (bcs) And After The Required Dry Run And/ Or Test Of The Program, And Upon Submission Of The Required Supporting Documents, In Accordance With Existing Government Accounting Rules And Regulations. 11. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Total Cost Of The Program Not Installed Within The Prescribed Period Shall Imposed Per Day Of Delay. The Dingle-pototan Water District May Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reached Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 12. The Programmer/bidder Shall Complete The Updating Of Billing And Collection System Program For 60 Calendar Days. 13. Any Time After Completion Of The Updating Of Billing And Collection System, The Programmer/bidder Shall Provide The Client Attention To Answer Any Questions Or Assist In Solving Any Problems With Regard To The Operation Free Of Charge And Hour For Any Assistance Thereafter, That The System Has A 24-hours And 7 Days A Week System Support In Case The System Has A Concern That Includes On Site And On –line Repair. The Programmer/bidder Agrees To Respond Any Reasonable Request For Assistance. 14. The Programmer/bidder Shall Provide A Cumulative 15 Hours Of Training With The End User. 15. The System Maintenance Will Be Free Of Charge For A Duration Of One (1) Year From The System Is Fully Operation Or Installed. 16. Notice To Proceed Will Follow After The Procurement Of Hardware. (hardware Specifications Will Be Provided By The Winning Programmer/bidder) 17. In Compliance With Section 4.3 Appendix 33 Of The 2016 Revised Irr Of Ra No. 9184 And Consistent With The Administrative Order No. 34, S. Of 2020, The Dingle-pototan Water District Shall Publish In Its Official Website And Social Media Platform The Following Post-award Information: H) Project Name; I) Approved Budget For The Contract; J) Contract Period; K) Name Of The Winning Bidder And Its Official Business Address; L) Amount Of Contract Awarded M) Date Of Award And Acceptance N) Implementing Office/unit/division/bureau Of The Concerned Agency Or Instrumentality. Prepared By: (original Signed) Marie Lyannbeth C. Sindingan Oic Commercial Division Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree;[if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This Day Of , 20 At , Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]