Department Of Trade And Industry Tender

Description Engagement Of Service Provider For Product Design Improvement, Including Provision Of Product Labels And Packaging A. Background Of The Project Rural Agro-enterprise Partnership For Inclusive Development And Growth (rapid Growth) Project Is A Value Chain-based And Market-driven Business Development Initiative That Aims To Achieve Inclusive And Sustainable Economic Development For Rural Farming Communities In Selected Target Regions In The Country. It Is Implemented By The Department Of Trade And Industry (dti) And Funded By The United Nations-international Fund For Agricultural Development (un-ifad). The Rapid Growth Project - Sultan Kudarat Supports The Development Of The Coffee Industry As One Of The Four (4) Target Industry Commodities. The Project Aims To Provide Assistance To The Coffee Farmer Beneficiaries And Msmes That Includes Provision Of Planting Materials (for Expansion), Farm Rejuvenation, Matching Grant For Value Adding Production & Logistics. Moreover, The Project Also Supports Business Development Support Specific To Institutional Development, Enterprise Development, Product Quality & Standard Compliance, And Finally, Product Development. These Interventions Are Beneficial For The Coffee Commodity Value Chain In Sultan Kudarat. The Project Complementation Framework Involves The Development Interventions Of The Project As It Links And Expand The Market Reach And Capacities Of The Msmes Through Active Participation In Market Development Initiatives And Facilitating Market Referral Interventions. These Msmes Are Then Partnered With Farmer Coops And Associations Who Will Provide The Inputs For The Value Adding Activities Which Will Be Done By The Msmes. As Stated In The Approved Coffee Detailed Investment Plan For Region Xii, Part Of The Gap Of The Value Chain (value-adding/ Secondary Processing) Was Limited Knowledge On Coffee Processing And Product Enhancement. Thus, Part Of The Proposed Intervention Of The Project Is The Of Provision Of Trainings That Will Help Improve The Quality Of The Products Of Msmes. The Need For Product Development For Msmes In Coffee And Cacao Is Vital Due To The Increasing Demand For High-quality And Differentiated Products In Both Local And International Markets. While Raw Coffee And Cacao Production Has Grown In The Province Of Sultan Kudarat, The Capacity Of Msmes To Transform These Raw Materials Into Premium, Market-ready Products Remains Limited. This Gap Prevents Local Producers From Fully Capitalizing On Value-added Opportunities That Can Significantly Improve Profit Margins And Market Competitiveness. Product Development Addresses This Gap By Equipping Msmes With The Necessary Skills And Technologies To Innovate And Enhance Their Product Offerings. Improved Packaging, Flavor Profiling, Product Differentiation, And Compliance With International Standards Are All Essential Components Of Product Development. These Enhancements Not Only Increase The Marketability Of Products But Also Attract Premium Prices From Consumers Who Are Willing To Pay More For High-quality, Sustainable, And Ethically Sourced Goods. B. The Objective This Engagement Aims To Provide Product Development Services Focused On Enhancing The Quality Of Packaging And Labeling For Twenty-four (24) Coffee And Cacao Products In Sultan Kudarat. Specifically, The Objectives Are To: • Conduct A Comprehensive Assessment Of The Existing Products Through Interviews With Msmes, Product Evaluations, And Testing Sessions; • Improve The Packaging And Labeling Design Of The Twenty-four (24) Products Through Consultation With Expert Label Designers, With The Goal Of Enhancing Aesthetics, Selecting Optimal Materials, And Ensuring Compliance With Market And Regulatory Standards; And • Produce And Print The Updated Packaging And Labels For Prototyping Of The Twenty-four (24) Products. C. Target Beneficiaries This Engagement Aims To Support The Development Of Twenty-four (24) Msmes And Farmer Organizations In The Coffee And Cacao Clusters, Assisted By The Rapid Growth Project. Each Organization Will Have One (1) Product Selected For Improvement. D. Scope Of Work A. Responsibility And Deliverables Of The Consultant The Consultant Engaged For This Project Will Be Responsible For Guiding The 24 Coffee And Cacao Msmes In Sultan Kudarat Through An Intensive Product Design Improvement Process. The Consultant's Primary Role Is To Enhance Product Packaging, Develop Brand-appropriate Labels, And Transfer Relevant Knowledge To The Msmes. Below Are The Detailed Responsibilities And Deliverables:  Submit All The Necessary Bidding Documents Needed Within The Advertisement Period, Including In The Quotation The Cost Of Taxes (whether Vat Or Non-vat), Delivery, And Other Incidental Costs;  Sign The Notice Of Award, Notice To Proceed, Purchase Order, And Contract As Point Of Embarkation Of The Engagement;  Deliver The Goods Free-on-board (fob) Destination In Dti Sk Office, 2nd Floor, Cheza Building, New Isabela, Tacurong City, Sultan Kudarat;  Needs Assessment  Identify Key Areas Of Improvement For Each Product Based On The Assessment, Considering Factors Such As Material Choices, Design Aesthetic, Compliance Needs, And Market Preferences.  Development Of Customized Product Design Concepts  Consult With Each Msme To Develop And Refine Packaging And Label Designs That Meet Both Aesthetic And Functional Needs, Ensuring Each Design Concept Aligns With The Msme's Brand Values And Customer Appeal;  Create Individualized Design Concepts For Each Product, Taking Into Account Their Brand Identity, Target Market, And Product Characteristics; And  Incorporate Industry Best Practices For Packaging Materials And Printing Techniques, Including Options For Sustainable Materials And Methods That Align With Regulatory Standards; And  Submit Twenty-four (24) Sets Of Outputs, Each Set Including One Logo Design And One Label Design. The Designs Should Incorporate Technical Drawings, Hand Sketches, Computer Graphics, Or A Combination Of These, And Provide Full Specifications, Including Size Details And Color Codes Used.  Ensure That The Label Design Complies With The Labeling Guidelines Outlined In Doh Ao No. 88-b, Series Of 1984, "rules And Regulations Governing The Labeling Of Prepackaged Food Products," And Its Subsequent Amendments.  Facilitation Of Product Packaging And Labeling Production  Supply The Initial Production Of Product Packaging And Labels, And Ensure That Designs Are Accurately Translated From Concept To Final Output, As Follows: No. Unit Particulars Quantity 1 Sets Box Type Packaging (customized Printed, Full Colored, 1,000 Pcs/ Set, Food Grade) 9 2 Sets Printed Labels (500 Pcs/ Set, Self-adhesive/ Sticker, Waterproof, Approx. 3.5 X 5.5 In) 15  Provide Technical Guidance On Material Selection, Printing Processes, And Cost-effective Solutions To Ensure The Sustainability And Durability Of Packaging. B. Responsibility And Deliverables Of Dti-xii ⮚ Collaborate With The Selected Supplier To Ensure That The Design And Printed Outputs Aligns With The Objectives Of The Rapid Growth Project. The Project Will Check And Review The Outputs And Provide Necessary Comments And Recommendations To Ensure The Outputs Meet The Quality Standards; ⮚ Provide The Necessary Funds, Including The Proposed Budget Of Php 337,500.00, For The Development Of Product And Label Design With Provision Of Printed Packaging Materials; ⮚ Prepare The Inspection And Acceptance Report; And, ⮚ Issue Certificate Of Satisfactory Completion Per Terms Of Reference (tor). This Will Form Part Of The Prerequisite Documents For Payments. C. Responsibility And Deliverables Of Anchor Firms And Msmes ⮚ Ensure Full Attendance Of The Anchor Firms And Msmes For The Entire Duration Of The Training Period; ⮚ Actively Engage During The One-on-one Consultations With The Resource Person; ⮚ Apply The Knowledge, Skills, And Techniques Learned From The Training, Ensuring The Sustainability Of The Production Of Product Labels And Packaging; And ⮚ Provide Feedback On The Training By Completing The Client Satisfaction Feedback Forms, Ensuring That Their Insights And Experiences Are Documented And Submitted To The Dti Rapid For Evaluation. E. Qualification Requirements And Evaluation The Consultant Shall Submit The Following Eligibility Documents: • Registration Certificate From The Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) For Sole Proprietorship, Or Cooperative Development Authority (cda) For Cooperatives, Whichever Is Applicable; • Mayor’s Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located; • Valid Philgeps Registration Certificate/ Philgeps Registration Number • Notarized Omnibus Sworn Statement • Filled Out Self-certification Form For Bidder • Statement Of All Its Ongoing And Completed Government And Private Contracts Within The Last Two (2) Years From Deadline Of Submission, Including Contracts Awarded But Not Yet Started, If Any. It Should Show Similar Completed Contracts With A Total Amount Of At Least 50% Of The Abc. The Procuring Entity Shall Evaluate Bids Using The Following Criteria And Rating System. Criteria Rating System A. Education, Training And Relevant Experience - 50% I. Experience Of The Firm 20 Pts:16-20 Projects Or Above 15 Pts: 11-15 Projects 10 Pts: 6-10 Projects 5 Pts: 1-5 Projects Ii. Key Personnel’s Education 10 Pts: With Masteral/ Doctorate Degree 8 Pts: With Bachelor's Degree 5 Pts: Without Degree Iii. Experience Of Key Personnel Product Design, Packaging, And Labeling, Particularly For Msmes In The Agricultural Or Food Sector. 20 Pts: 41 And Above Labels/ Packaging Design Developed 15 Pts: 31-40 Labels/ Packaging Design Developed 10 Pts: 21-30 Labels/ Packaging Design Developed 5 Pts: Less Than 20 Labels/ Packaging Design Developed B. Technical Proposal – 20% I. Background/ Rationale 0-5 Pts: Provides A Project Overview, To Include Project Objectives, And Relevant Data Ii. Approach And Methodology 0-5 Pts: - Outlines The Strategies, Techniques/ Tools Or Apps To Be Used, Consultation Processes, Etc. Iii. Innovation 0-5 Pts: - Integration Of Innovation Approaches In The Delivery Of The Service Iv. Timeline 0-5 Pts: Provide Detailed Schedules, Timeline Of The Implementation, Including Key Milestones And Deliverables C. Financial Proposal - 30% The Lowest Financial Proposal (fm) Shall Be Given A Financial Score (sf) Of 100 Points. The Sf Of Other Financial Proposals Shall Be Computed Based On The Formula Indicated Below: Sf = 100  Fl/f Where: Sf Is The Financial Score Of The Financial Proposal Under Consideration, Fl Is The Price Of The Fm, And F Is The Price Of The Financial Proposal Under Consideration. F. Cost Of Engagement And Payment Schedules The Total Cost Of Engagement Is Three Hundred Thirty-seven Thousand Five Hundred Pesos Only (php 337,500.00). Billing For The Remuneration Shall Be In Accordance With The Schedule Of Submission Of Outputs / Deliverables, Subject To The Usual Standard Government Accounting And Auditing Requirements. This Budget Will Cover The Following Expenditures: Professional Fee Of The Resource Person/consultant For The Development Of Product Packaging And Label Design With Provision Of Printed Labels And Packaging. G. Terms Of Payment And Duration The Payment For This Contract Shall Be Made In Two (2) Tranches, To Be Paid Within Thirty (30) Working Days Following The Issuance Of The Necessary Documentation By The Provider. These Documents Include: • Billing Statement With Breakdown Of Applicable Taxes And Other Charges By The Provider; And • Certificate Of Satisfactory Completion Issued By The Department Of Trade And Industry Xii. The Payment Structure Is As Follows: Tranche Outputs Duration (cd) % Of Contract Amount Amount (php) 1st Tranche Output 1: Conduct One-on-one Consultation, And Submission Of Draft Labels Movs: 1. Scanned Copy Of The Assessment And Consultation Sheet Duly Signed By The Client And The Consultant 2. Soft Copy Of The Editable Designs 15 30% 101,250.00 Review Of The Submitted Outputs And Issuance Of Certificate Of Satisfactory Completion And Acceptance 5 2nd Tranche Output 2: Supply And Delivery Of Packaging Materials, As Follows: 1. Soft Copy Of The Editable Designs (final) 2. Supply And Delivery Of The Following: No. Unit Particulars Quantity 1 Sets Box Type Packaging (customized Printed, Full Colored, 1,000 Pcs/ Set, Food Grade) 9 2 Sets Printed Labels (500 Pcs/ Set, Self-adhesive/ Sticker, Waterproof, Approx. 3.5 X 5.5 In) 15 20 70% 236,250.00 Total 45 Cd 337,500.00 The Cost Of Engagement Is Inclusive Of All Taxes Subject To Applicable Laws And Government Accounting And Auditing Rules And Regulations. The Business Development Service Provider Shall Shoulder The Transportation, Logistics, Hiring Of Addition Staffs (if Necessary), And Other Miscellaneous Costs Incurred During The Engagement. Any Extension Of The Period Of Engagement, As Approved By The Head Of Procuring Entity Or The Assigned Official Authorized To Represent The Executive Director, Shall Not Involve Any Additional Cost To The Government.