Department Of Tourism Tender

Description I. Bidder : Dot Accredited - Tour Operator Ii. Project Title : Quality Management System (qms) Documentation Refresher Course In Dot Regional Office 8 – Western Visayas. Iii. Project Date : May 14-16, 2025 Iv. Purpose/ Objective : To Support The Continued Compliance Of The Department Of Tourism (dot) With The Iso 9001:2015 Standard, The Qms Core Team Of The Planning Service, And In Coordination With Delivery Units Of Dot Region 8, Will Conduct A Refresher Course On Documentation Audit. This Initiative, Which Includes Consultation And Coaching Sessions, Aims To Strengthen Understanding Of Qms Requirements And Ensure The Sustained Maintenance Of The Dot’s Iso Certification. V. Minimum Requirements: A. Must Be Accredited With The Philippine Government Electronic Procurement System (philgeps). B. Must Be Willing To Provide Services On A Send Bill Arrangement Compliant With Government Procedures. C. Office Of Tour Operator Must Be Based In Tacloban. Vi. Scope Of Work And Deliverables: A. Meals Particular: Am And Pm Snacks - 40 Pcs For Am Snack And 40 Pcs For Pm Snack - Total Of 80 Pcs Of Food Serving For Am And Pm Snack Per Day. Inclusive Dates: 14 – 15 May 2025 Particular: Am And Pm Snacks Inclusive Dates: 14 – 15 May 2025 Inclusion: • Plated Meals Will Be Served On 14 May 2025, While Packed Meals Will Be Provided On 15 May 2025. • Menu Must Be Approved By The Project Officer • Menu Of Lunch Should Include Soup, Beef Or Pork & Fish Or Chicken, Vegetable, Dessert, Rice, Salad With One Round Of Drink. • Must Provide Complete Set-up Of Utensils For Am And Pm Snacks And Lunch. • In The Event That A Special Dietary Requirement Will Be Needed, The Service Provider Must Be Flexible With Food Choices. In Addition, The Project Officer May Reduce The Actual Number Of Pax Provided That He/she Must Notify The Winning Service Provider 3 Days In Advance. B. Accommodation Requirements • Hotel Within Five (5) Km Radius Of Dot Regional Office In Tacloban City. • One (1) Twin-sharing Room With For The Following Dates: Check-in: 14 May 2025 Check-out: 16 May 2025 • With The Following Meals Requirement: Meal: Breakfast Inclusive Dates: 15-16 May 2025 No. Of Pax: 2pax Meal: Dinner Inclusive Dates: 14-15 May 2025 No. Of Pax: 2pax • With Strong Wifi Access • Billing For Rooms Shall Be Based On The Number Of Actual Occupants. Vii. Budget The Approved Total Budget Is Eighty-four Thousand Two Hundred Pesos (php 84,200.00) Inclusive Of All Taxes And Other Applicable Fees. The Winning Bidder Shall Be Determined Based On The Proposal With Most Advantageous Financial Package Cost, Provided That The Amount Of Bid Does Not Exceed The Above Total Budget. Further, Winning Bidder Must Be Willing To Provide Services On Send-bill Arrangement. Project Cost Shall Be Charged Against The Otdprim Gaa Fy 2025 Subject To Existing Accounting And Auditing Rules. Viii. Contact Person Contact Person : Jecerynn Jasmin V. Taligatos Office : Planning Service Contact Number : 09978901306 Email Address : Jvtaligatos@tourism.gov.ph Approved By: Warner A. Andrada Director, Otdprim