Department Of Tourism Tender

Description Name Of Project: Booth Integrator Of The Dot Mimaropa For The 3rd Central Philippines Tourism Expo (cptex) At Robinson’s Place, Tacloban City. Date Of Implementation: June 20-22, 2025 Minimum Requirements: Must Have Experience Working On Travel And Trade Fairs And/or Other Similar Events. Must Be Able To Provide Samples Of Previous Work Must Be Able To Provide Services On A Send-bill Arrangement Must Have Philgeps Registration Project Overview: The Department Of Tourism Regional Offices From The Central Philippines—calabarzon, Mimaropa, Bicol, Western Visayas, Central Visayas, And Eastern Visayas—are Hosting The Upcoming Central Philippines Tourism Expo (cptex) 2025, Happening On 20–22 June 2025 At Robinsons Place, Tacloban City. Now On Its 3rd Run, The Cptex Brings Together Dot Regional Offices Across The Central Philippines Cluster To Put On Center Stage Our Unique Destinations, Local Products, Cuisine, Culture, And Creatives. The First Two Editions Were Successfully Hosted By Dot Western Visayas And Dot Mimaropa. This Year, Dot Eastern Visayas Takes The Lead, Marking The First-ever National Tourism Fair To Be Staged In The Region. The Cptex 2025 Offers Valuable Exposure And Networking Opportunities For Your Office And Travel Trade Stakeholders. With Robinsons Place Tacloban, The Region’s Largest Mall, As The Venue, Participants Will Also Have Access To A High Volume Of Mallgoers—providing Excellent Visibility For Your Tourism Offerings And Initiatives. Scope Of Work / Deliverables: Booth Space And Design: Booth Space Rental And Design Liaise With 3rd Central Philippines Tourism Expo (cptex) Organizing Committee From Dot 8 For Booth Payment And Other Coordination; Facilitate, Oversee, Consolidate The Required Permits, Forms, And Any Other Booth Requirements Including Ingress And Egress Proceedings Needed To Conduct Smooth Installation Of The Booth; Attend Alignment Meetings With Regard To The 3rd Cptex; Provide Regular Updates And Iterations For Review And Approval By The Department Of Tourism Mimaropa; Maintenance Of The Booth For The Whole Duration Of The Expo; Provision Of Personnel Who Would Handle And Troubleshoot Problems As Well As In Overseeing The Maintenance Of The Booth During The Whole Duration Of The Expo (ingress, Exhibit Proper, And Egress); And Design/booth Dressing, Decorating, And Construction Of The Dot Mimaropa Booth, With Details And Inclusions, To Wit: Create Detailed 3d Renderings And Dimensional Layout Plans For 4.6m X 8m (36.8 Sqm) Booth Showcasing The Front, Side, Back, And Upward Perspectives, Elevations, And Floor Plans And Following The Booth Shell Scheme And Floor Plan; Assemble All Display Elements Including Cabinet, Tables, Chairs, And Products Etc.; Rent Of Six (6) Single Tables And Six (6) Chairs For Lgu And Private Partner; One (1) Mega Table And Three (3) Chairs For The Region; 1 Common Area Good For Five (5) Pax (sofa) With Supply Of Flowing Coffee And Hot And Cold Water (cups And Utensils) Rent Of Seven (7) Brochure Racks And One (1) Common Dry Waste Bin; Avoid Tarpaulins More On Local Fabricated Designs; Provision Of Flower And Plants For Decorations; Mimaropa Logo - 3d And Smart Television; Storage Solutions – Secure Storage For Excess Collaterals And Items Within The Booth. All Labor-related Expenses; All Other Expenses Necessary For The Construction Of The Booth; And Total Budget Is Inclusive Of 4.6m X 8m (36.8 Sqm) Booth Payment To The Organizing Committee And Other Charges. Booth Collaterals Locally Sourced From Mimaropa Region Vip Tokens (25 Pcs) Eco-friendly / Locally Sourced Souvenir From Mimaropa – Premium Tokens (e.g., Woven Bags, Miniature Handicrafts, Or Specialty Food Items) For Vip Guests (media, Partners, Dignitaries). Personalized Thank-you Cards – Featuring Dot Mimaropa’s Branding. General Collaterals (150 Pax) Promotional Giveaways – Small Regional Branded Items (e.g., Eco-bags, Fans, Keychains, Or Postcards). Free Sample Packs – Local Delicacies Or Non-perishable Treats (e.g., Cashew Products, Honey, Or Coffee Sachets). Event Programs / Stickers – Light Collateral For General Attendees. Budget The Total Budget Allocation Is Four Hundred Thirty-seven Thousand Two Hundred Pesos Only (₱437,200.00), Inclusive Of Taxes And Fees. Documentary Requirements Mayor’s Permit Philgeps Certification Notarized Omnibus Sworn Statement Sec/dti Permit Proposed Design For The Booth Portfolio Of Previous Work Experience (e.g. Photos, Certificates, Etc.) The Winning Bid Shall Be Determined Based On The Proposal With The Most Advantageous Financial Package Cost, Provided That The Amount Of The Bid Does Not Exceed The Above Total Budget. Contact Person: Mr. Reynaldo P. Gabriel Jr. Dot Mimaropa Regional Office Mobile 0916 469 36325 Dot4b.bacsecretariat@gmail.com