Department Of Tourism Tender

Description Terms Of Reference Procurement Of Photo Documentation And Video Content Production Services In Connection To The Conduct Of The Philippines Golf Invitational 2025 16-20 February 2025 Clark, Pampanga, Lubao, Pampanga And Subic Bay, Zambales I. Objectives The Department Of Tourism Aims In Hosting The Golfasian Philippine Golf Invitational, An Inaugural International Tournament, Center On Achieving Several Key Objectives: ▪ Showcase The Philippines’ Golf And Cultural Offerings: Highlight The World-class Golf Courses In Clark, Pampanga, And Tarlac, Alongside The Philippines' Rich Cultural Heritage, To Establish The Country As A Premier Destination For International Golf Tourism. ▪ Attract Global Golf Enthusiasts To The Host Region: Bring In Golfers And Spectators From Across The Globe To The Host Region, Clark And Tarlac, Boosting Local Tourism Revenue And Promoting The Department Of Tourism’s Initiatives For Sustainable Golf Tourism. ▪ Promote Cultural Exchange And International Relations: Facilitate Interactions Among International Participants, Fostering Cultural Exchange And Strengthening The Philippines' Ties With Global Golfing Communities. ▪ Foster Economic Benefits For The Host Region: Drive Economic Benefits To The Host Region By Increasing Demand For Local Accommodations, Transportation, Dining, And Tourism Services, While Promoting Golf Tourism As A Sustainable Growth Sector. Ii. Minimum Requirements For Supplier: A. Must Have A Complete Equipment With Back-ups (i.e. Laptop, Camera, Lenses, Aerial Drone, Tripods, And Lightning); B. Must Be Equipped With Professional-level Camera Equipment (at Least Full Frame Cameras For Still Photography, And At Least Micro-four Thirds For Video; C. Must Be A Professional Photo And Video Production Services For At Least One (1) Year; D. Must Have Covered At Least Thirty (30) Golf-related Local And/or Events For The Last One (1) Year; E. Must Be Accredited With The Philippine Government Electronic Procurement System (philgeps); And F. Must Be Willing To Provide Services On A Send Bill Arrangement. Iii. Project Key Personnel 1. The Bidder Shall Provide The Necessary Personnel, Upon The Effectivity Of The Contract, In Accordance With The Following: Creative Director/managing Oversees The Entire Production, Ensuring Quality And Alignment With Project Objectives. Professional Photographer Captures High-quality Images Of Events, Activities, And Key Moments As Required In The Project. Professional Videographer Records Video Footage, Ensuring Proper Framing, Lighting, And Composition For High-quality Visual Documentation. Drone Operator Operates Aerial Drone Equipment To Capture Dynamic And Wide-angle Shots For Enhanced Visual Storytelling. Photo Editor Processes And Enhances Photographs For Clarity, Color Accuracy, And Consistency. Organizes And Compiles Images For Final Submission, In Digital Formats. Video Editor Edits And Post-processes Video Footage To Create High-quality Outputs, Including Color Grading, Correction, Audio Scoring, And Sequencing. Prepares Final Video Outputs, Including Same-day Edit (sde) And Event Avps, Optimized For Web Broadcast And Commercial Use. 2. The Bidder May Assign Additional Support Personnel As Necessary To Ensure The Optimal Performance Of The Contract, At No Additional Cost To The Procuring Entity. Iv. Scope And Work Deliverables *inclusive Of Miscellaneous Expenses For The Entire Team, Including Transportation And Meals, If Applicable. A. Photo And Video Documentation  Aerial Footage Using Drones;  Equipment: Camcorders/ Dslrs/ Mirrorless/ Ptz/ Broadcasting/ Action Cameras And Dedicated Cameras For Photo Documentation Purposes;  Photography And Videography Team; And  Photography And Videography Of The Following: February 16, 2025 Day 1: Arrival ▫ Arrival Of The Players At The Airport; ▫ Group Photo; ▫ Players Boarding Transportation Vehicles; ▫ Welcome Dinner: - Arrival Of The Players At The Venue - Venue Setup And Decorations - Candid And Posed Shots Of Attendees, Including Dot Secretary And Officials, Players, Vips, Sponsors, Performers, And Event Organizers - During The Dinner February 17, 2025 Day 2: Mimosa Plus Golf Course ▫ Arrival Of The Players To The Golf Course; ▫ Ceremonial Tee-off And Group Photo; ▫ Shots Of Players Teeing Off, Action Shots On The Course And Significant Tournament Highlight; ▫ Environmental Shots And Course Details: - Aerial Views Or Wide Shots Of The Golf Course And Surrounding Landscapes - Close-ups Of Course Features Feb 18, 2025 Day 3: Pradera Verde Golf And Country Club ▫ Arrival Of The Players To The Golf Course; ▫ Group Photo; ▫ Shots Of Players Teeing Off, Action Shots On The Course And Significant Tournament Highlight; ▫ Environmental Shots And Course Details: - Aerial Views Or Wide Shots Of The Golf Course And Surrounding Landscapes - Close-ups Of Course Features February 19, 2025 Day 4: Subic International Golf Club ▫ Arrival Of The Players To The Golf Course; ▫ Group Photo; ▫ Shots Of Players Teeing Off, Action Shots On The Course And Significant Tournament Highlight; ▫ Environmental Shots And Course Details: - Aerial Views Or Wide Shots Of The Golf Course And Surrounding Landscapes - Close-ups Of Course Features February 20, 2025 Day 5: Mimosa Plus Golf Course & Fellowship And Gala Dinner/ Awards Night ▫ Arrival Of The Players To The Golf Course; ▫ Group Photo; ▫ Shots Of Players Teeing Off, Action Shots On The Course And Significant Tournament Highlight; - Environmental Shots And Course Details: - Aerial Views Or Wide Shots Of The Golf Course And Surrounding Landscapes - Close-ups Of Course Features ▫ Awarding Ceremony: - Arrival Of The Players At The Venue - Venue Setup And Decorations - Awarding Of The Champions - Candid And Posed Shots Of Attendees, Including Players, Vips, Sponsors, Performers, And Event Organizers; - Highlights Of The Event B. Video Content Development  Final Output Must Be High-resolution Of At Least 1080p;  Video Must Be Professionally Post-processed, Color-graded And Corrected, And Inclusive If Audio Scoring, Ready For Web Broadcast And Commercial Use; And  Provision Of A Full Production Team To Include Photography Team, Videography Team, Drone Operator, Video Editor, Etc. ✔ Same-day Edit (sde):  Conceptualization, Shooting, And Production Of A Same Day Edit Video Presentation For Playback During The Gala Dinner/awards Night. Sde For The Over-all Event Of The Philippines Golf Invitational 2025 ▫ Featuring The Over-all Event Of The Philippines Golf Invitational 2025 From February 16, 2025, Up To The Gala Dinner/awards Night On February 20, 2025. ✔ Audio-visual Presentations (avp):  Conceptualization, Shooting, And Production Of Avps Featuring The Following: Avp # 1: 8 To 10 Minutes Avp For The Over-all Event Of The Philippines Golf Invitational 2025 ▫ Featuring A More Refined And Polished Version Of The Sde. Avp # 2: 8-10 Minutes Avp For The Three (3) Golf Courses Combined, Trimmed Down To 3-4 Minutes Of Avp Per Each Golf Courses ▫ Featuring The Environmental Shots And Course Details: - Aerial Views Or Wide Shots Of Each Golf Courses And Their Surrounding Landscapes - Close-ups Of Course Features Of Each Golf Courses C. Submit To Dot The Following After The Event:  8 To 10 Minutes Sde/ Avp #1 (this Features The Over-all Of The Event);  8 To 10 Minutes Avp # 2 (this Features The 3 Golf Courses Combined);  3 To 4 Minutes Avp Trimmed From Avp # 2 (this Features The Mimosa Plus Golf Course);  3 To 4 Minutes Avp Trimmed From Avp # 2 (this Features The Pradera Verde Golf And Country Club);  3 To 4 Minutes Avp Trimmed From Avp # 2 (this Features The Subic International Golf Club);  At Least 1tb Hard Disk Drive Of Raw And Edited Copies Of The Sde And Avps.  Compilation Of Photo And Video Documentation, Raw And Edited In An External Hard Drive And A Google Drive Link; And  Must Submit At Least Two (2) Copies Of Printed And Electronic Narrative Documentation Report. * All Materials Produced During The Period Of Engagement Shall Be Amenable To Edit At No Cost To The Dot; * All Concepts And Materials (raw And Edited) Formulated And Designed With This Project Shall Be Owned By Dot With Full And Exclusive Rights On Its Future Use. Submission Of Draft To End-user: Within Three (3) To Five (5) Working Days After The End Of Event. Approval Of The Draft By The End-user: Within Ten (10) Working Days Upon Receipt Of The Drafted Audio-visual Presentation. Submission Of Final Output To End-user: Must Be Not Later Than March 7, 2025 V. Budget The Total Budget Is Nine Hundred Forty Thousand And Six Hundred Pesos (₱ 940,600.00), Inclusive Of Applicable Taxes And Should Cover All Requirements Enumerated Above. The Winning Bidder Shall Be Determined Based On The Proposal With The Most Advantageous Financial Package Cost, Provided That The Amount Of The Bid Does Not Exceed The Above Total Budget. Vi. Payment Terms Terms Of Payment To The Winning Bidder Shall Be In Accordance With The Government Procedure (send Bill Arrangement). Vii. Contact Information Ms. Claudette Ann Palomar / Lea Jane L. Maputi Product Development Of Golf Tourism And Special Projects Mobile No.: +639 469 282 817/ +639 619 844 325 Phone No.: +632 8459 5200 To 5230 Loc 428 Email Address: Pdgtsp@tourism.gov.ph Prepared By: Claudette Ann T. Palomar Too I And Project Officer Approved By: Lyle Fernando H. Uy, Mba Director, Office Of Product Development Of Golf Tourism And Special Projects