Department Of Tourism Region Vi Tender

Description Technical Specifications I. Project Profile: Project Title : Pagdayaw 2024 - Tourism General Assembly And Appreciation Night Proposed Location : Iloilo City Implementing Office : Dot Region Vi Target Beneficiaries : Partner Ngas, Lgus, Ngos, Academes And Tourism Stakeholders In Western _visayas Proponent : Tourism Development Division Total Project Cost : ₽ 964,900.00 Ii. Background And Project Description And Legal Basis Following The Successful Conduct Of Last Year’s Pagdayaw, The Department Of Tourism Region Vi Is Currently Preparing For The 2024 Pagdayaw, Which Will Be Held In Iloilo City On November 26, 2024. Pagdayaw, An Ilonggo Term For ‘praise’, Is A One-day Celebration To Be Organized By The Department To Express Its Commendation And Recognition For The Unwavering Support, Committed Service, And Efforts Of Its Tourism Partners And Stakeholders. This Year’s Theme Will Come After The Unwto Celebration Of World Tourism Day 2024: ‘tourism And Peace’. The Concept Of The Theme Revolves Around The Pursuit Of Peace As A Continuing Endeavour, And Progress Through Tourism Is More Relevant Than Ever. They Further Explain That Tourism Plays A Vital Role As A Catalyst For Fostering Peace And Understanding Between Nations And Cultures And In Supporting Reconciliation Processes. This Annual Momentous Event Will Include A General Assembly Activity For All Tourism Officers Across The Region. Iii. Objectives - To Create A Platform At The Regional Level For Celebrating The Commitment Not Only Of Key Partners But Also Recognizing The Collective Efforts Of Stakeholders At The Grassroots Level In Nation-building Through Tourism Development. - A Regional Tourism Awards For Tourism Stakeholders And Individuals Of Western Visayas Who Have Excelled In Management Performance And Tourism Service Are Recognized For Their Contribution To The Growth And Development Of The Region’s Tourism Industry. Iv. Target Participants (internal And External With No. Of Pax) General Assembly - All Local Chief Executives And Tourism Officers In Western Visayas (6 Province, 2 Hucs And 128 Lgus) Tourism Appreciation Night – Lgus, Private Tourism Stakeholders, Partner National Government Agencies, Non-government Organizations And The Academes (100 Awardees) V. Tentative Program Pagdayaw 2024 Department Of Tourism Region 6 - Tourism General Assembly And Appreciation Night Theme: “tourism And Peace” November 26, 2024, Iloilo City Tentative Program Time Activity Tourism Officers General Assembly 1:00 Pm – 1:30 Pm Registration 1:30 Pm – 1:45 Pm Opening Payer National Anthem 1:45 Pm – 2:00 Pm Welcome Remarks 2:00 Pm – 4:00 Pm Discussions/presentation Break Tourism Appreciation Night 5:00 Pm – 5:30 Pm Registration 5:30 Pm – 5:45 Pm Tourism Trivia Game 5:45 Pm – 6:15 Pm Invocation National Anthem Opening Message Video Message : Dot Secretary Christina Garcia Frasco 6:15 Pm – 7:30 Pm Awarding Ceremony Category: 1. Improving Tourism Infrastructure And Accessibility 2. Cohesive And Comprehensive Digitalization And Connectivity 3. Enhancement Of Overall Tourist Experience 4. Equalization Of Tourism Product Development And Promotion 5. Diversification Of Portfolio Through Multidimensional Tourism 6. Maximization Of Domestic And International Tourism 7. Strengthening Tourism Governance Through Close Collaboration With Lgus And Stakeholders 7:40 Pm – 7:45 Pm Closing Message Dinner And Socials With Tourism Trivia Game And Entertainment Vi. Description/specifications Requirements And Qualifications To Interested Suppliers: • Suppliers Must Be A Dot-accredited Service Provider/mice Organizer (or On-process Renewal Application Status) Located In Western Visayas • Must Be Philgeps Registered • Must Be Willing To Provide Services On A Send-bill Arrangement • Must Be Open To Changes In The Itinerary Or Other Arrangements/requests Deliverables To Be Provided: 1. Customized Plaques – Php 272,500.00 • 100 Pcs • Made Of Wood And/or Acrylic • Layout And Text To Be Provided By Dotvi (please Refer To Attached Sample Layout) 2. Dot-accredited Accommodation For Dot Guests And Secretariat/support Team – Php 21,300.00 • Room Accommodation For Dot Guests And/or Vips Check-in: November 26, 2024 Check-out: November 27, 2024 Twin-sharing Room Occupancy _________ *with Breakfast 2 Rooms X 1 Night • Room Accommodation For Dotvi-bfcmo, Neg Occ Team And Support Team Check-in: November 26, 2024 Check-out: November 27, 2024 Triple-sharing Room Occupancy *with Breakfast For 3 Pax 1 Room X 1 Night Check-in: November 26, 2024 Check-out: November 27, 2024 Quadruple-sharing Room Occupancy *with Breakfast For 4 Pax 2 Rooms X 1 Night (note: Rooms Should Have Separate Beds.) 3. Meals And Venue Rental On November 26, 2024 – Php 377,500.00 • Lunch For Dot Guests For 5 Pax (inclusive Of Soup, Rice, Vegetables, 2 Main Dishes, Dessert And Drinks) • Heavy Pm Snacks For 350 Pax Inclusive Of Drinks At The Tos’ General Assembly • Buffet Dinner For 350 Pax (inclusive Of Side Dish, Rice, 3 Main Dishes, Vegetables/side Dish, Dessert, Soup And Drinks) At The Appreciation Night Awarding • Venue Rental For 10-12 Hour Use Inclusive Of Podium, Strong Internet Connection That Can Accommodate 350 Users/devices, 2-3 Wireless Microphone, Led Wall , Lights And Sounds, Technical Team As Operators, Venue Decorations For General Assembly And Appreciation Night, Photo Wall, And Free Flowing Coffee/tea/water Dispenser 4. Video And Photo Documentation – Php 60,000.00 • Inclusive Of: - 10-15 Seconder Video Teaser - Same-day Edit Video (awarding Night) - 2-minute Highlight Video Documentation (general Assembly And Awarding Night) - High Resolution Photos - Live Coverage Thru Facebook - 3-hour Use Of Photo Booth Rental (preferably Magnetic Photo) With Unlimited Shots And Prints, High Quality And Fast Photo Printer And Selection Of Tourism-related Props 5. Performers, Entertainers, And Host – Php 56,000.00 • 3-4 Performers And Entertainers For The Opening Prayer, National Anthem, Between Segments Of The Awarding Ceremony And Dinner/socials (including Meals Of Performers) • Host For The General Assembly And Appreciation Night 6. 50 Pcs. Tokens/prizes – Php 20,000.00 • Prizes For Trivia Games Good For 50 Pax • Preferably Tokens/products That Are Locally Made And Related To Christmas 7. Formal Event Uniform Of Dotvi Personnel (48 Pax) – Php 146,400.00 • For Women - Customized Filipiñana Bolero - Should Be Well-structured And Tailored (including Underlining) - Made Of Locally Woven Hablon Cloth - Butterfly Sleeves And Round Collar - With Shell-patterned Or Similar White Accents On The Sleeves And The Lower Part Of The Bolero - With Ribbon Accent On Left Shoulder (can Be Detachable) - Color Scheme: To Be Provided By Dot Based On Theme (antique/dark Denim And White) - With Black Satin Square-neck Camisole Top (sizes To Be Provided By Dotvi) • For Men - Customized Two-button Blazer - Should Be Well-structured And Tailored (including Underlining) - Made Of Locally Woven Hablon Cloth - Functional Outer Breast Pocket - Notch Lapel - Three-button Sleeves - Single Or Double Vent/s - Customized Necktie And Pocket Square/handkerchief Pocket With Hablon Accent - Color: To Be Provided By Dot Based On Theme (antique/dark Denim And White) (note: Final Design Of Customized Bolero/blazer To Be Provided And/or Approved By Dotvi) 8. Miscellaneous Expenses – Php 11,200.00 • Meals Of Guests For 5 Pax On November 27, 2024, Candies, Fountain Pen Ink (50 Ml/black), Camera Sd Card (128 Gb), And Other Expenses Incurred During The Event That Are Official In Nature. Vii. Other Documents To Be Submitted Together With Proposal/s Technical/documentary Requirements:  Current Mayor’s Permit/business Permit  Dti/sec Registration  Philgeps Registration (platinum Certificate)  Income Tax Return  Dot-accreditation Certificate (for Mice Organizer/tour Op Only) O If For Renewal, Include Proof Of Processing Renewal With Dot  Notarized Omnibus Sworn Statement Viii. Submission Of Bid Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph And Deptour6@yahoo.com On Or Before October 3, 2024 Until 4:00 Pm. Late Proposals And Incomplete Documents Will Not Be Accepted. Original Copies Of The Bid And Supporting Documents Must Be Submitted At Casa Real De Iloilo Building, Gen. Luna St., Iloilo City Within 3 Days After The Deadline. Ix. Approved Budget (inclusive Of All Government Taxes, Fees And/or Bank Charges): Php 964,900.00 X. Contact Details: Mary Lou G. Escullar Head Bac Secretariat Dot6.procurement@tourism.gov.ph Xi. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: A. If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; B) If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or C) For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Viii. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Prepared By: Rosemarie B. Salvacion Project Officer Approved By: Crisanta Marlene P. Rodriguez Regional Director