Department Of Tourism Region Vi Tender

Description Technical Specifications Mice Organizer/tour Operator In Western Visayas For The Conduct Of Activities During National Women’s Month Celebration I. Proposed Date : March 2025 Ii. Proposed Venue : Iloilo City Iii. Background The Annual Celebration Of National Women’s Month Has Been Actively Participated By The Department Of Tourism Western Visayas. To Widen The Awareness Of Tourism Stakeholders On Gender And Development Within The Industry, This Celebration Has Been A Venue Since Then. Apart From Awareness, The Department Has Established An Event Where We Recognized Notable And Remarkable Private Individuals On Mainstreaming Gender Within The Sector Specially Women. This Is To Recognize Their Significant Contribution As Well As To Inspire Others And Be Gender Advocates Too. There Are Already Pressing Gender Issues In The Industry, And With Individuals Who Become Agents To Address Those, We Will Pay It With Gratitude And Recognition. This Year’s Sub-theme For The National Women’s Month Celebration (nwmc) Is “babae Sa Lahat Ng Sektor, Aangat Ang Bukas Sa Bagong Pilipinas”. This Phrase Embodies A Sense Of Optimism And Hope, Symbolizing A Future Where Women’s Lives Are Truly Uplifted. The Department Of Tourism Region Vi Will Continue To Recognize Empowered Individuals Through The Search Of Icons Of Sustainable Tourism. This Year, The Search Will Focus On The Outstanding Women In The Different Sub-sector Of The Tourism Industry To Commemorate The Sub-theme For This Year’s Celebration. Aside From The Search Of Icons Of Sustainable Tourism Awards And Recognition (istar), Dot 6 Will Also Heighten The Observance Of Women’s Month Through Distribution Of Nwmc Advocacy Collaterals Among Tourism Stakeholders Which Include Roll-up Banners, Polo Shirts, Giveaways For The Awardees And Participants Of Istar And For Women Employees Of Dot 6. These Collaterals Are The Symbol Of Support And Commitment To The Campaign On Empowering Women. These Are Also Aligned To The Mandate And Services Rendered By The Agency. Iv. Objectives Aside From The Observance National Women’s Month Celebration, The Conduct Of Istar Also Aims The Following Specific Objectives: • To Highlight Success Stories Of Empowered Women In The Tourism Sector And Be Able To Inspire Others; • To Raise Awareness Among General Public On Gender Concerns Such As Gender Stereotypes, Discrimination Against Women, Harassment And Other Related Concerns Through Film Showing And Collateral Materials; • To Empower Women To Stand For Their Rights Towards Gender Equality; And • To Provide Services Among Women That Will Enable Them To Feel Valuable And Confidently Empowered. V. Scope Of Deliverables Dot-accredited Mice Organizer/tour Operator Scope Of Work Deliverables I. Event Management During Istar On March 27-28, 2025 In Iloilo City A. Deliberation Of Entries With Panelists On March 10, 2025 • Venue Rental Inclusive Of Pm Snacks And Lunch Good For 10pax B. Accommodation Of Awardees • 8 Twin-sharing Rooms Inclusive Of Breakfast For Awardees On March 27-28, 2025 (good For 16pax) C. Venue Rental For One Day Inclusive Of Am Snacks And Buffet Lunch For 70pax On March 28, 2025 With Free-flowing Coffee/tea, Ap Sound System, Led Wall, Registration Table And Wmc-themed Venue Set-up Note: Lunch Must Include Soup, Appetizer, Two-three Main Courses, Rice, Dessert (purple Themed), Fruit Slices And One Round Of Juice Or Soft Drink. Snacks Should Be Sandwich/pasta With Juice/iced Tea D. Tokens/trophies • Trophies For Awardees Dimension: Height-10inches Materials: Brass Plate With Wooden Frame And Base 8pcs • Plaque Of Appreciation For Panelists And Speakers/guests Dimension: Height-10inches Materials: Brass Plate With Acrylic Frame And Base 3pcs E. Entertainers – A Female Solo Performer/group That Could Deliver Empowering Performance Related To Women’s Month Celebration – At Least 2 Performances Ii. Production Of Iec And Promo Materials (needed On The 1st-2nd Week Of March) A. Wmc Polo/shirts (see Attached Design) Color: Purple (light Violet) Texture Type: Cotton Printing Method: Heat Transfer/dig/dif = 80pcs (xs=10; S=15; M=25; L=20; Xl=5; 2xl=2; 3xl=3) B. Wmc-themed Tokens For Istar Pax = 70pcs Of Wmc-themed Tokens/giveaways C. Wmc Roll-up Banners – 2pcs; 32in X 79in (tarpaulin Only) D. Prizes For Purple Wednesday And Trivia Game – 5pcs (purple Themed Tokens) E. Personalized Purple Travel Pouch For Women Employees Of Dot 6 – 35pcs Iii. Logistics For Gender Sensitivity Orientation In Kalibo, Aklan A. Accommodation Of Dot 6 Personnel On March 20-21, 2025 -1 Twin-sharing Room Inclusive Of Dinner And Breakfast Good For 2pax -1 Single Room Inclusive Of Dinner And Breakfast Good For 1 Pax B. Venue Rental Inclusive Of Pa System, White Board W/marker, Projector And Screen, Registration Table, Overflowing Coffee/tea, Am And Pm Snacks And Assisted Buffet Lunch For 45 Pax On March 21, 2025 C. Training Materials (1 Pc. Cork Board (size: 48in X 48in), Certificate Jacket (a4 Size; 30pcs), Special Paper (60 Sheets), 1pc 6m Heavy-duty Double Sided Tape. Iv. Miscellaneous (5% Of The Total Budget) Other Fees That May Be Incurred During The Conduct Of Istar And Gender Sensitivity Orientation Vi. Amount/cost · Two Hundred Ninety-three Thousand Nine Hundred Thirty-seven Pesos Only (php 293,937.00) Inclusive Of All Government Taxes And Bank Charges · Bank Transfer Fees May Apply To Non-lbp Accounts Vii. Mode Of Payment · Send Bill Arrangement. Viii. Requirements And Qualifications To Interested Suppliers: · Dot-accredited Mice Organizer/tour Operator In Western Visayas · Must Be Philgeps Registered · Must Be Willing To Provide Services On A Send-bill Arrangement · Must Be Willing To Work On The Given Budget Ix. Other Documents To Be Submitted Technical/documentary Requirements: • Copy Of Current Mayor’s Permit (for Expired Permits, Bidder Shall Submit Proof Of Renewal E.g. Copy Of Official Receipt And/or Application Form With Advisory Of Deadline For Processing Of Business Permits) • Copy Of Dti And/or Sec Registration • Philgeps Certificate/number • Notarized Omnibus Sworn Statement • Latest Income Tax Return (fy 2024, If Already Available) • Valid Dot Accreditation Certificate *note: Submission Of Tax Clearance For The Winning Bidder Prior To Final Settlement Of Payment. X. Submission Of Bid Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph And Copy Furnished Dot6.gfps@toutism.gov.ph On February 24, 2025. Late Proposals And Incomplete Documents Will Not Be Accepted. Original Copies Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope At Casa Real De Iloilo, Old Provincial Capitol Building, General Luna St., Iloilo City Not Later Than 12:00nn Of February 24, 2025. *important Note: Proposal Must Include Proposed Budget Breakdown Per Deliverables Documents Must Be Addressed To: Ms. Khariza Joy G. Sofia Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Xi. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xii. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines. Designs T-shirts Personalized Purple Travel Pouch Roll-up Banner Sample For Plaque Design Note: Plaque Design To Be Finalized By Dot 6 Wooden Plaque Acrylic Plaque Note: Design Would Be Different