Department Of Tourism Region Vi Tender

Description Terms Of Reference Consultancy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 I. General Information: Service/work Description : Western Visayas Regional Tourism Development Plan (rdp) 2024-2028 Project/program Title : Procurement Of Services Of A Consultancy Firm For The Preparation Of The Western Visayas Rtdp 2024-2028 Post Title : National/regional Consultant Duty Station : Department Of Tourism Region 6 Duration : Within 4 Months Upon Receipt Of Notice To Proceed (until March 2025). Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. Ii. Background Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. As Enunciated By The Tourism Act Of 2009 “tourism Is An Indispensable Element Of The National Economy, And An Industry Of National Interest And Importance”, And Consistent With The Priorities Of The Administration Of President Ferdinand Marcos, Jr., This National Tourism Development Plan For 2023-2028 Shall: Establish A Philippine Tourism Industry Anchored On Filipino Culture, Heritage, And Identity, Which Aims To Be Sustainable, Resilient, And Competitive, In Order To Transform The Philippines Into A Tourism Powerhouse In Asia. The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Thus, Services Of Consultancy Firm Are Required To Formulate The Western Visayas Regional Tourism Development Plan 2024-2028. The Western Visayas Regional Tourism Development Plan Fy 2024-2028 Will Provide The Framework And Direction Of Tourism Development Outlining The Joint Priority Programs, Projects, And Activities Among Industry Stakeholders. The Plan Will Also Set The Institutional Arrangements, Roles, And Responsibilities Of Each Tourism Actor In Plan Implementation. Iii. Legal Basis Republic Act 9593, Otherwise Known As The Tourism Act Of 2009 Mandates The Formulation Of The National Tourism Development Plan (ntdp) To Provide The Strategic Framework That Will Guide The Orderly Development Of The Country’s Tourism Industry. Thus, The Western Visayas Regional Tourism Development Plan (rtdp) Needs To Be Formulated And Aligned With The Ntdp 2023-2028 To Provide The Overall Direction For The Development Framework For The Local Tourism Stakeholders In Their Journey To Full Recovery And Promotion Of The Western Visayas Tourism Industry Which Will Be Anchored From Philippine Development Plan (pdp) 2023-2028 And Ambisyon Natin 2040. Iv. Objectives Pursuant To The Implementing Rules And Regulations Of The Ra 9593, The Main Objective Of The Project Is To Develop A National Tourism Development Plan And Aligning The Regional Tourism Development Plan And Work For Its Adoption And Implementation By The National And Local Governments. Further, It Also Aims To Identify Geographic Areas With Potential Tourism Value And To Outline Approaches In Developing Such Areas. Specifically, This Project Aims To: 1. To Work For The Formulation Of The Regional Tourism Development Plan That Will Guide The Development Of Tourism In The Provinces, Cities And Municipalities Of The Western Visayas Region. 2. Identify Geographical Areas Such As But Not Limited To Barangay, Municipal, Province Or City With High Tourism Value And Outline Approaches In Developing Such Areas. 3. Identify Possible Tourism Products And Tourism Corridors/circuits To Be Created. 4. Set Policies And Identify Programs That Will Make Tourism A Catalyst And Engine In Protecting The Environment, Especially On Climate Change Adaptation, Preservation Of Culture And Heritage, Local Economic Development, And Poverty Alleviation. 5. Develop Strategy That Will Provide A Unified Direction Between The National/regional And Local Government Towards The Fulfillment Of The Goals And Objectives Of The Plan. V. Expected Results By The End Of The Contract Period Under This Tor, The Consultancy Firm Is Expected To Produce A Western Visayas Regional Tourism Development Plan For Year 2024-2028. Vi. Scope Of Work The Dot Western Visayas Tourism Office Will Hire The Services Of A Consultancy Firm To Undertake The Preparation/formulation Of The Regional Tourism Development Plan (strategy/framework) And Perform The Following Tasks: 1. Define A Consultative Process And Mechanism For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) Taking Into Consideration The Involvement Of Key Leaders, Organizations And Entities In The Public And Private Sector Both At The National And Local Levels. 2. Organize And Conduct Consultations, Meetings, Focus Group Discussions, And Interviews With Various Stakeholders In The Tourism Industry And Allied Sectors, Including Local Communities, To Elicit Inputs, Ideas, Opinions And Recommendations On The Vision, Goals And Objectives, Strategies, Policies And Programs For The Rtdp. 3. Review The Work And Projects Undertaken By Western Visayas Regional Office In The Areas Of Tourism Planning, Product Development, Marketing And Promotions, Regulation And Standards, Manpower Development, And Investments. 4. Identify Issues, Priorities, And Activities That Western Visayas Should Implement And Be Engaged In To Achieve National And Global Tourism Competitiveness And Achieve The Full Potential Of An Integrated Approach To Tourism Development. 5. Identify Infrastructure Needs/gaps In Existing And Potential Tourism Sites And Attractions. 6. Identify Areas With Potential Tourism Value, Based On A Set Of Criteria, And Provide Recommendations And Approaches To Developing Such Sites, Including The Identification Of Relevant Infrastructure And Capacity Needs. 7. Collate, Analyze, Consolidate And Prepare Reports On Consultations, Meetings And Interviews Undertaken And Conducted Throughout The Planning Process. 8. Prepare And Present The Draft And Final Rtdp To Dot Western Visayas Management Units As Well As Various Stakeholders. 9. Prepare A Communications Strategy To Inform, Advocate And Disseminate Information On The West Visayas Rtdp Including Recommendations For Branding Strategy. 10. Submit Regular Progress Reports To Dot Vi On The Formulation Of The Plan. In Addition, The Firm Or Consultant Shall Also Undertake The Following Scope Of Work: A. Inception Report (preliminary Planning) 1. Design A Consultation Process With Relevant Private And Public Stakeholders To Introduce The Project, Its Background, Purpose, And The Identified Preliminary Issues. 2. Provide Initial Assessment On Tourism In The Region Based On The Existing Data, Information, Development Plans And Related Studies, Including Recommendations For The Effective Plan Formulation. 3. Discuss The Approach And Methodology Of The Tourism Development Plan, The Appropriate Workplan And Schedules, The Corresponding Outputs And Deliverables, And The Project Organization. B. Situational Analysis Report And Scenario Planning (profiling And Analysis Of Existing Conditions And Strategic Planning Method That Helps Make Effective Long-term Plans Considering Alternative Possible Outcomes Of The Future) 1. Prepare The Strengthen, Weaknesses, Opportunities And Threats (swot) Analysis Of The Western Visayas Region; 2. Conduct Review, Assessment And Consolidation Of All Existing Local Tourism Development Plans, Programs, Projects, Activities, Studies, Agreements From The Previous National Tourism Development Plan, Regional Development Plan/tourism Development Area (tda) Plan, Related National And Local Regulations, Restrictions, And Ordinances And Other Literature Relevant To The Project; 3. Conduct In-depth And Comprehensive Stakeholders’ Consultation With The Provincial And City/local Government Units, Private Tourism Stakeholders, And Other Relevant Interest Groups From The Public And Private Sectors; 4. Conduct New Normal Site Infrastructure Assessment Such As But Not Limited To Roads, Airports, Seaports, Transportation, Communication Facilities, Etc. To Identify The Infrastructure Gaps In Various Tourism Development Areas; 5. Identify Tourism Products In Each Province And Map The Key, Emerging And Potential Tourism Sites, Tourism Market Share, Infrastructure And Physical Development Needs, Impact To The Visitors, Transport Accessibility, Environmental Conditions And Other Issue It Has At Present; 6. Profile The Existing Markets In The Region Such As But Not Limited To Target Market Segments, Market Positioning, Volume, Structure And Sources Of Tourism Markets, Length Of Stay And Expenditure Patterns Of Visitors And Tourists, Themes And Phasing Of Development, Mix Facilities And Services And Strategies Employed To Capture The Opportunities; 7. Identify Gaps In Market Demand And Supply Of Leisure-based Products, Services And Facilities To Assess Opportunities To Bridge The Gaps Through The Integrated Development Area. C. Preliminary Regional Tourism Development Plan (rtdp) 2024-2028 1. Conceptualize A Vision For The Development Of Tourism In The Region. Define Strategies, Policies And Action Plans Needed To Achieve The Set Vision; 2. Identify The Nature And Scale Of Development With Serious Consideration Given To Social, Cultural, And Environmental Factors And Observing Principles Of Sustainable Development; 3. Identify The Socio-cultural And Environmental Impacts, Especially Nature And Biodiversity Conservation Of The Intended Tourism Development And Propose Measures And Programs To Ensure That The Future Of Tourism Is Socially And Environmentally Sustainable Including The Way In Which Local Communities Can Participate In The Supply Chain Created By The Development; 4. Statement On Development Potentials And Challenges/issues Confronting The Tourism Sector And Other Relevant Topics/activities. D. Final Rtdp 2024-2028 1. Project The Demand Based On Estimated Market Penetration Rates That Will Be Created Once Development Commences. Prepare Estimates Of The Daily Tourism Receipts That Will Be Generated Per Visitor. 2. Formulate An Institutional Plan For The Implementation Of The Rtdp. 3. Outline Necessary Steps, Relevant Laws And Regulations, Parties And Responsibilities During The Implementation Phase. 4. Specify The Phasing Schedule In The Implementation Of The Physical Framework Plan, And Identify And Prioritize The Corresponding Projects And Activities Per Phase Of The Development I.e. Short-term (1-3 Years), Medium-term (4-5 Years), And Long-term (7-9 Years). 5. Prepare A Monitoring And Evaluation Strategy/tool To Ensure Proper Implementation Of The Development Plan. 6. Prepare Investment Portfolio Consisting Of Potential Investment Areas. 7. Present Rtdp To The Economic Development Committee And Regional Development Council For Approval And Adaption. The Consultant Shall Submit Reports Derived From Consultations With Stakeholders Especially The Authorized Representatives Of Municipalities, Key Informant Interviews, Focus Group Discussions, And Other Meetings. They Shall Include The Reports And Results In The Annex Part Of The Submissions. In Addition, The Consultant Shall Be Responsible For All The Necessary Studies, Documents, Information, And Equipment Pertinent To The Production Of The Plan And Reports. They Shall Likewise Submit Any Other Necessary And Relevant Research, Study, Data, Or Report And Results In The Annex Part Of The Submission. Vii. Deliverables The Consultant Will Be Required To Submit Progress Reports On The Major Activities Required During The Plan Formulation. It Shall Include Workshops Or Focus Group Discussions (fgds) Whichever Is Applicable And Presentations Specifically The Following Outputs During The Course Of The Engagement: Deliverables Components 1. Inception Report (preliminary Planning) 1.1 Background And Purpose Of The Project 1.2 Approach And Methodology 1.3 Work Plan And Schedule 1.4 Outputs And Deliverables 1.5 Project Organization 1.6 Initial Assessment And Preliminary Issues Identified 1.7 Swot Analysis 2. Situational Analysis Report And Scenario Planning Report (profiling And Analysis Of Existing Conditions) 2.1 The Study Area 2.2 Comparative Analysis Of Other Tourism Development 2.3 Market Gap And Use-need Analysis 2.4 Site Assessment • Infrastructure And Utilities • Tourism Activities, Attractions And Products • Market Share/existing Tourism Markets • Tourism Earnings • Environmental Scanning • Current Management And Operation Set Up • Social Issues 2.5 Tourism Development Concept 2.6 Tourism Development Framework 2.7 Spatial Strategy And Preliminary Land Distribution And Computation 2.8 Identification Of Needed Utilities 2.9 Shapefile Map Of Tourism Circuit (sites And Service Centers) 3. Preliminary Tourism Development Plan (conceptual Planning) 3.1 Overview 3.2 Socio-cultural, Environmental, Natural Resources, Biodiversity Conservation Management 3.3 Development Potentials And Challenges/ Issues Confronting The Tourism Sector 3.4 Human Resource Development Plan/program 4. Final Regional Tourism Development Plan (rtdp) 2024-2028) 4.1 Physical Development Guidelines 4.2 Integrated Marketing Plan And Strategies For International And Domestic Tourism 4.3 Proposed Implementation And Project Phasing 4.4 Investment Portfolio 4.5 Monitoring And Evaluation Tool Two (2) Hard Copies And A Soft Copy Of The Final Ntdp 2024-2028 Shall Be Submitted To Dot Vi. Conduct At Least Two (2) Workshops/focus Group Discussions (fgds) With The Tourism Stakeholders And At Least Two (2) Meeting Presentations Of The Reports To The Technical Working Group Including The Venue, Meals, Accommodation And Other Expenses That Are Official In Nature And Incurred In The Best Interest Of The Department. Viii. Project Duration The Rtdp 2024-2028 Shall Be Completed Based On The Prescribed Timetable. The Works Shall Commence On The Date Of Issuance Of Notice To Proceed (ntp). Deliverables Duration In Days Review Period Revision Period Inception Report Within 15 Days Upon Receipt Of Ntp Within 15 Days Upon Receipt Of Ir Within 1 Week Upon Receipt Of Inputs Situational Analysis Report (sar) Within 45 Days Upon Receipt Of Ntp Within 10 Days Upon Receipt Of Sar Within 1 Week Upon Receipt Of Inputs Preliminary/draft Rtdp Within 45 Days Upon Submission Of The Sar Within 15 Days Upon Receipt Of Preliminary Ntdp Within 1 Week Upon Receipt Of Inputs Final Draft Rtdp Within 60 Days Upon Submission Of Preliminary Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp One Week Upon Receipt Of Inputs Final Rtdp Within 15 Days Upon Receipt Of The Final Draft Rtdp Total 100 Days Upon Receipt Of The Ntp Project Duration Or Schedule Is Based On Working Days And Shall Exclude Client’s Review And Approval. The Dot6 Planning Unit Shall Be Provided With A Copy Of Each Deliverable For Review And Comments, And Revision By The Consultant Based On The Review And Revision Period Shown On The Above Matrix. Ix. Implementation Arrangements The Consultant Will Be Contracted Under The Dot Vi Terms And Conditions, And Undertake The Assigned Tasks And Responsibilities Under The Direct Supervision Of The Dot Vi-planning Unit. The Consultants Will Also Be Working Closely With Dot Vi, Ngas, Lgus, And Other Tourism Stakeholders. Consultants Shall Shoulder Their Own Cost Of Air Travel To And From The Project Site To Include Meals And Accommodation. They Will Also Cover For The Meals And Venue For Consultation Meetings/fgd With The Stakeholders. The Dot Region Vi Will Provide Various Tourism Data (data Are Subject To Availability From The Department And Lgus) To Support The Plan Formulation, To Wit: • Tourism Development Plan Of Lgus, Site Assessment Reports, Inventory Of Tourism Sites/attractions. • List Of Regional Tourism Products • Existing And Proposed Tourism Circuits • List Of Accredited Tourism-related Establishments • Latest Accommodation Capacity Survey (acs) • Data On Tourist Arrivals • Other-related Documents/data Dot Vi Shall Likewise Provide The Following: • Responsible For The Preparation And Dissemination Of Invitations For The Activities Relevant To The Preparation Of The Plan. X. Consultant Qualifications And Experience 1. The Consultancy Firm Should Have Extensive Experience In The Preparation Of Regional And Provincial Tourism Development Plans And Master Plans, National/regional/provincial Strategic Action Designed For Sustainable Development, Feasibility Studies, Development Plans, And Marketing Strategies At A National And Regional Scale. 2. The Consultancy Firm Must Likewise Be Highly Competent Technical Experts With Recognized National And Regional Experience In Local Projects, As Well As Relevant Education And Trainings On Tourism Planning And Strategy Formulation, Sustainable And Green Tourism, Eco-tourism, Data Analysis, Marketing And Promotions, Infrastructure, Transportation, Product Development, Standards Setting, Local Governance And Community Development, Environment, Social Studies, Culture, Disaster Risk Reduction, Financial And Economic, And Urban Planning. It Is Preferred That The Consultancy Firm Have At Least Five (5) Years Prior Experience And Track Record In Undertaking Similar Or Relevant Projects Within The Context Of Tourism Industry. 3. Consultancy Firm May Nominate The Composition Of The Planning Team As It May Be Deemed Necessary To Accomplish The Scope Of Work Provided On The Preceding, However, It Is A Must For The Team To Have The Following Experts: Minimum Manpower Requirements: A. Team Leader/tourism Planner  Tourism Professional With Extensive Experience In Tourism Planning Projects Of Similar Or Greater Magnitude And Complexity.  With Post Graduate Degree Preferably In Tourism Development, Environmental/urban Planning, Business Administration Or In Any Related Field.  With A Minimum Of Five (5) Years Of Professional Experience In Tourism Planning And Strategic Development Planning Projects Similar Or Greater Magnitude And Complexity.  Knowledge And Experience In The Area Of Tourism Value Chain, Public-private Partnership, Tourism Destination And Product Development, Investment Promotion, Etc.  Previous Experiences With Result-based Monitoring And Evaluation Methodologies B. Deputy Team Leader/tourism Market And Investment Specialist  With At Least Five (5) Years Of Professional Experience In Tourism Planning, Socio-economic Impact, Investment Analysis, And Marketing And Promotion At A National/regional Level. C. Sustainable And Green Tourism Development Specialist  With Strong Background In Assessment Of Environmental Impact Of Tourism Development. D. Tourism Infrastructure And Transport And Geographic Information Systems (gis) Specialist  With Strong Experience In Tourism Destination Infrastructure And Transport Policy And Planning At A Country Level. Moreover, Knowledgeable On Infrastructure, Transportation And Gis For Further Target On Routes Development And Gaps On Entry Points As Well As In Having Shapefile Of Sites In Western Visayas. Xi. Payment Scheme The Consultancy Services Shall Commence Within 4 Months (until March 2025) Upon Receipt Of Notice To Proceed. Extension Will Be Allowed For A Certain Period Of Time Subject To Prior Communication Indicating The Reason For Extending The Project. The Total Budget For The Project Is One Million Pesos (php1,000,000.00) Inclusive Of All Applicable Taxes, Service Fees, Bank Charges, And Other Fees That May Be Incurred In The Process. The Proposed Payment Scheme For The Project Shall Be Billed Progressively Upon Completion Of The Following Milestones. In Each Milestone, The Awarded Agency Will Be Required To Submit (1) An Accomplishment Report; (2) Certification Of Acceptance Signed By Dot Vi Project Proponent And Regional Director: Milestones % Of Payment Within 15 Days Upon Submission And Approval Of Inception Report (ir) 25 % Within 15 Days Upon Submission And Approval Of Situational Analysis Report (sar) 30 % Within 15 Days Upon Submission And Acceptance Of Preliminary Western Visayas Rtdp 25 % Within 15 Days Upon Submission And Acceptance Of Final Western Visayas Rtdp 20% Total 100% Xii. Criteria For Rating 1. Stage 1 – Submission Of Eligibility Documents Based On The Checklist Of Eligibility Requirements Stated In The Philippine Bidding Documents And In The Terms Of Reference. 2. Stage 2 – Shortlisted Bidders Must Submit Brief Company Credentials And Proposed Research Plan Together With The Technical And Financial Proposal Following The Attached Formats: • Annex A – Format Of Company Experience Profile • Annex B – Format Of Cv • Annex C – Financial Proposal Template • Annex D – Proposed Work And Financial Plan A. A Pitch Presentation Will Be Scheduled To Allow Shortlisted Bidders Who Are Declared Compliant With The Technical Requirements During The Opening Of Bids To Present Their Proposed Research Plan And Methodologies To The Bids And Awards Committee (bac) And End-users. B. A Maximum Of 30 Minutes Will Be Given To Each Consulting Firm For Their Presentation. There Will Be A 10-minute Question And Answer Portion After Each Presentation. C. The Presentation Will Be Rated By The Bac And End-users Individually, Based On The Criteria Set For “ii. Plan Of Approach And Methodology”. Ratings Will Be Added To The Overall Score For The Technical Bid And Averaged To Arrive At A Final Score Per Agency. A. Eligibility Check And Shortlisting Criteria For Rating • Applicable Experience/ Qualification Of The Company - 60% • Qualification Of Team Members Who May Be Assigned To The Job - 25% • Current Workload Relative To The Capacity – 15% Xiii. Submission Of Proposal For Consultancy Services 1. Parties Interested To Be Engaged As Consultant For The Project, Whether As Individual Consultancy Firm Or Organized As Corporation, Partnership, Or Venture (party Proponent) Must Secure Bid Forms And Submit Proposal To The Dot Vi Bids And Awards Committee (bac). 2. The Proposal Shall Contain The Deliverables Stated In The Scope Of Work And Services. The Party Proponent May Also Use Its Creativity And Knowledge To Suggest The Ideal Structure And Content, Provided That It Substantially Covers The Items Indicated Therein And Attain The Objective Of The Project. 3. The Proposal, In Addition To The Foregoing Should Also Include A Description Of The Approaches To Be Used By The Proponent, The Timetable For Implementing The Project, The Members Of Its Project And Their Qualifications, And The Relevant Projects That The Proponent And Its Team Members Have Accomplished In The Last Five (5) Years. The Budget Proposal Should Be Within The Cost Provided Under This Tor. Xiv. Minimum Requirements 1. Must Be A Consultant Or A Consultancy Firm In The Philippines With Projects Specializing In Tourism Planning 2. Must Be Accredited With The Philippine Government Electronic Procurement Systems (philgeps). 3. Must Be Willing To Work On The Given Budget Xv. Other Documents To Be Submitted Technical/documentary Requirements: • Current Mayor’s Permit/business Permit • Dti/sec Registration Or Bir Certificate Of Registration • Philgeps Registration Number/certificate (if Platinum Member) • Bir Tax Certificate And/or Clearance • Latest Income Tax Return (fy 2023, If Already Available) • Notarized Omnibus Sworn Statement Xvi. Qualifications Of The Service Provider/consultant. The Service Provider/consultant Should Meet All The Requirements Set By The Government Procurement Reform Act (r.a. No. 9184) To Be Eligible To Participate In The Procurement. The Bidding Is Open To Individual Consultants And Firms Who Are Legally Registered In Philgeps And Compliant To Abovementioned Documentary Requirements. A. Eligibility Of The Prospective Bidder/s To Determine If The Prospective Bidder Is Eligible To Participate In This Bidding, Legal, Technical, And Financial Documents Shall Be Submitted, As Stated In The Invitation To Apply For Eligibility And To Bid (iaeb) And The Instructions To Bidders (itb), And Required Documents Pursuant To Sections 24.1 And 24.3 Of The Revised Irr Of Ra No. 9184. B. Shortlisting Of Eligible Bidders For Eligibility And Shortlisting Purposes, The Firm Must Submit The Legal, Technical And Financial Documents Under Section 24 Of The Irr Of The Ra 9184 (“government Procurement Reform Act”). For Individual Consultants Not Registered Under A Sole Proprietorship, A Bir Certificate Of Registration Shall Be Submitted, In Lieu Of Dti Registration And Mayor’s/business Permit. Only Eligible Bidders Will Be Considered For Shortlisting. Xvii. Approved Budget For The Contract (abc): The Total Allocation For The Consultancy Services For The Preparation Of The Rtdp Is One Million Pesos (php1,000,000.00) Inclusive Of Value Added Tax (vat) And Other Applicable Government Taxes, Service Fees, Bank Charges And All Professional, Incidental And Administrative Cost Incurred By The Consultants Arising From The Performance Of The Activities Covered By The Scope Of Work And Services. Xviii. Submission Of Bids Original Copy Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope Addressed To Dot Region Vi Office. G/f, Casa Real De Iloilo (old Provincial Capitol), General Luna St., Iloilo City While Documents Submitted Through Electronic Means Shall Be In Archive Format Compression And Password-protected. The Online Copies Of The Bid And Supporting Documents Must Be Submitted Through Dot6.procurement@tourism.gov.ph. Either Of The Submissions For Eligibility Check And Shortlisting Must Be On Or Before October 4, 2024, 5:00 Pm. Each Prospective Bidder Shall Submit One (1) Original And Four (4) Photo Copies Of Its Eligibility Documents. Late Proposals And Incomplete Documents Will Not Be Accepted. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Xix. Liquidated Damages If The Contractor Fails To Deliver Any Or All Of The Goods And/or To Perform The Services Within The Period Specified In This Contract, The Procuring Entity Shall, Without Prejudice To Its Other Remedies Under This Contract And Under The Applicable Law, Deduct From The Contract Price As Liquidated Damages, The Applicable Rate Of One-tenth (1/10) Of One Percent (1%) Of The Cost Of Unperformed Portion Of Every Day Of Delay. The Maximum Deduction Shall Be Ten Percent (10%) Of The Amount Of The Contract. Once The Maximum Is Reached, The Procuring Entity Reserves The Right To Rescind The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Xx. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xxi. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Consultancy Services For The Preparation Of The Western Visayas Regional Tourism Development Plan (rtdp) 2024-2028 Technical Bid/proposal Criteria And Rating (70% Passing Score) Criteria Rating Rate Score Technical Proposal 100% 1. Applicable Experience/qualification Of The Company 60% 1.1 Years Of Company/firm (if Venture, Company/firm With The Longest Year Of Establishment Will Be Considered) 20 Five (5) Or More Years 20 Three To Four (3-4) Years 15 Three (3) Years And Below) 5 1.2 Number Of Years Of Actual Expert Services In The Last Five (5) Years Related To Tourism Planning, Tourism Development, Economics, Statistics, Public/business Administration, Or In A Field Of Direct Relevance To The Project 20 4-5 Years Of Actual Expert Services 20 2-3 Years Of Actual Expert Services 10 Below 2 Years Of Actual Expert Services 5 1.3 Number Of National Plans, Development Plans, Feasibility Study, Planning Tools, Strategies Or M & E Frameworks Formulated For Any International Or National Agency Or Local Government Unit 20 Five (5) Or More Projects Completed 20 Three To Four (3-4) Projects Completed 15 Less Than Three (3) Projects Completed 5 2. Qualification Of Team Members Who May Be Assigned To The Job 25% 2.1 Work Experience Of Team Members As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Policy, Tourism Investment, Marketing, And Promotion; Community And Socio-economic Impacts; Tourism Infrastructure And Tourism Transport Policy And Planning At A Country Level (accumulated Points) 9 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Planning, Tourism Development, Policy, And Community And Socio-economic Impacts 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Investment, Marketing, And Promotion 3 At Least Two (2) Members Have More Than Five (5) Years Of Work Experience As Consultant, Facilitator, And/or Trainer In The Field Of Tourism Infrastructure And Tourism Transport Policy And Gis 3 2.2 Years Of Experience Involved In National, Regional, And/or Local Development (for The Required Four (4) Key Personnel) 10 Two (2) To Four (4) Key Personnel Have More Than Five (5) Years Of Involvement In National, Regional, Or Local 10 One (1) To Two (2) Key Personnel Have Five (5) Years Of Involvement In National, Regional, Or Local Development 5 2.2 Workload Of The Team Member 6 More Than One (1) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 6 Two (2) Technical Team Members Have Been Assigned As A Full-time Consultant To Handle The Project 3 3. Current Workload Relative To Capacity 15% 3.1 Number Of On-going Consultancy Projects 15 One To Five (1-5) Ongoing Projects 15 Six To Ten (6-10) Ongoing Projects 10 Eleven To Fifteen (11-15) Ongoing Projects 5 Total 100 Pts.