DEPARTMENT OF TOURISM REGION IV Tender

Description The Department Of Tourism (dot) Is The Primary Planning, Programming, Coordinating, Implementing And Regulatory Government Agency In The Development And Promotion Of The Tourism Industry, Both Domestic And International, In Coordination With Attached Agencies And Other Government Instrumentalities. It Shall Instill In The Filipino The Industry’s Fundamental Importance In The Generation Of Employment, Investment And Foreign Exchange. In Support Of Its Day-to-day Operations, The Dot Is Inviting Interested, Qualified And Reputable Security Service Agencies To Bid For The Provision Of Security Services To The Department. Ii. Objective To Award The Contract To A Reputable Security Agency That Can Protect The Department Of Tourism Office And Its Workforce Against Theft, Pilferage, Robbery, Damage Or Loss, Malicious Mischief, Trespass And Unlawful Entry Through Force, Intimidation, Threat, Strategy Or Stealth, Assault, Arson, Or Other Unlawful Destructive Acts. Iii. Requirements A. Qualifications Of Bidder: 1. The Service Provider Shall Be A Wholly-owned Filipino Private Security Agency And Holder Of A Regular License To Operate Issued By The Philippine National Police-security Agencies And Group Supervision Division (pnp-sagsd); 2. The Service Provider Must Be Engaged/experienced In Providing Security Services For At Least Five (5) Years; 3. The Service Provider Must Be A Member Of The Philippine Association Of Detective And Protective Agency Operators (padpao), Inc.; 4. The Service Provider Must Be Compliant With The Padpao Rates In Determining Its Financial Proposal; 5. The Service Provider Must Have A Financial Capability To Advance The Compensation (e.g. Wages, Overtime, Additional Benefits) Of Security Personnel In Relation To Their Assignment With Dot For At Least Three (3) Months; 6. The Service Provider Shall Assume Responsibility With Regards To Compliance With The New Labor Code, The Social Security Act And Other Laws Pertaining To The Employer-employee Relationship, Therefore, A Copy Of An Updated Proof Of Payment Or Receipts Of Payment (last 6 Months From The Date Of Bid Submission) For The Sss, Philhealth, Pag-ibig Must Be Submitted As Post-qualification Documents; 7. The Service Provider Must Be Capable Of Deploying Two (2) Trained, Equipped And Qualified Security Personnel That Can Render Twelve (12) Hours Of Security Service Per Shift Daily, Including Saturdays, Sundays And Holidays To Guard And Protect The Dot Region Iv-a’s Properties, Premises, Personnel And Clients Around And Within The Dot Calabarzon Office Premises. 8. Posting Assignment As Follows: No. Of Guards Post Duty Shift (12-hrs) Day Shift Night Shift 2 Dot Region Iv-a Office 1 1 Total 1 1 9. The Service Provider Shall Provide The Basic Equipment Of A Security Guard Which Shall Be Mandatory And Ready For His/her Use While Performing His/her Duties; 9.1. Equipment Requirements: Equipment Unit/piece Licensed/registered Service Firearms - 9mm/38 Caliber - Shotgun 2 2 Ammunition - 9mm/38 Caliber - Shotgun 11 Rounds/each 12 Rounds Metal Detector (portable) For The Entrance 2 Communication Radio (vhf Hand Radio) 2 Nightstick/baton 2 Flashlight (with Supply Of Bulbs And Batteries) 2 Whistle 2 First-aid Kit (with Clinical Advice For Contents Of Kit) 2 Handcuffs 2 Tear Gas 2 9.2. Prescribed Security Personnel Uniform, Supplies And Materials:  Security Personnel Must Wear The Prescribed Basic Uniform (type A And Barong) While Performing His/her Duties,  Provision Of At Least One (1) Desktop Computer And One (1) Printer (3-in-1) For The Use Of Security Personnel,  Office Supplies (e.g. Logbook, Bond Paper, Ball Pen, Envelopes, Letter Envelopes, Folders, Stapler, Etc.),  At Least 2-pieces Reflectorized Vest,  At Least 2-sets Of Hand-held Stop Sign (for Guards To Man Traffic At Vehicle Entrance And Exit),  At Least 3-pieces Of Golf Umbrealla,  At Least 2-pairs Of Rubber Boots,  At Least 2-sets Of Raincoat, And  Regular Provision/supply To All Security Guard Personnel While On-duty Of Alcohol And Face Mask. 10. The Service Provider Shall Provide At Least One (1) Motorcycle In Good Running Condition To Be Parked At The Dot Premises 24/7 (which Should Be Readily Available For Use Anytime). The Fuel For The Said Motorcycle Shall Be At The Cost Of The Service Provider; 11. The Service Provider Must Submit A Certificate Of Satisfactory Performance From At Least Three (3) Completed Contracts From A Government Or A Private Corporation For The Last Three (3) Years; 12. The Service Provider Shall Absorb At Least Sixty Percent (60%) Of The Qualified Security Personnel Of The Dot’s Present Provider; 13. The Service Provider Must Submit A Copy Of Certification That Their Security Personnel Have Underwent With The Following Training For The Last 2-years: • Use And Care Of Fire Extinguishers; • Role And Function Of Security Personnel And Patrolling Procedures; • Access Control Procedures, Radio And Telephone Procedures; • Emergency Procedures (bomb Threats, Evacuation, Fire, Medical, Demonstrations, Unruly Behavior, Etc.); • Basic First Aid; • Incident Reporting Procedures; And • Safe Gun Handling Rules. 14. The Service Provider Must Submit A Copy Of Its Operations Manual On The Provision Of Security Services To The Client. 15. The Service Provider Should Submit The Recquired Trainings And Certifications Of The Security Personnel To Be Deployed At The Dot During The Conduct Of The Post Qualification By The Bids And Awards Committee. B. Security Personnel Requirement/ Qualifications  Security Guards  Good Moral Character And Reputation, And Without Any Criminal, Police Or Derogatory Record;  Physically And Mentally Fit;  At Least Five Feet And Two Inches (5’2”) In Height For Male And Female Security Guards;  Should Be At Least High School Graduate;  Certified Security Professionals;  At Least Two (2) Years Of Security Job Experience;  Duly Licensed And Trained As A Professional Security Guard And Must Possess Clearance From The Nbi, Pnp, And From The Court And Prosecutors Office;  Must Have Passed A Drug Test, Neuro-psychiatric And Psychological Examination And Evaluation At Least Six (6) Month Prior To Assumption Of Duty;  Must Have Knowledge/certified In Performing Basic First-aid;  Attended The Safe Gun Handling Rules Seminar/gun Safety Seminar;  In Possession Of Such Other Qualifications As Required By The Provision Of R.a. No. 5487 Or The Private Security Agency Law. C. Duties/responsibilities 1. Security Agency 1.1. The Security Agency Shall Protect The Dot And The Properties And Assets Against Theft, Pilferage, Robbery, Damage, Or Loss, Malicious Mischief, Trespass, Assault, Arson, Or Other Unlawful And Destructive Acts By Strangers Or Third Persons, As Well As To Provide General Security To The Dot Officers, Employees And Clients, While They Are Within The Premises And Its Immediate Vicinity, Or Outside Of The Premises, When Requested By Dot, When There Are Threats, Intimidation Or Acts Of Harassment Or Terrorism Made Upon The Persons Of The Employees Arising From The Exercise Of Their Official Duties And Responsibilities; 1.2. The Security Agency May Reshuffle, Reassign, Suspend, Lay Off, Terminate And/or Impose Disciplinary Measures, Direct And Control The Services And Determine The Wages, Salaries And Compensation Of The Security Guards Who Are Assigned To Dot, Provided That The Reshuffle, Reassignment, Suspension, Lay Off, Termination And/or Disciplinary Measures Imposed Shall Not Affect The Performance Or Obligations Of The Agency In The Day-to-day Operation Of The Dot. Likewise, The Security Agency Must First Inform The Dot In Writing Of Such Action At Least One Week Prior Thereto; 1.3. The Security Agency Shall Periodically Submit The Following Statements/reports: A. A Monthly Statement Signed By The Agency’s Duly Authorized Representative That It Has Paid All Wages, Salaries, Compensation, Contribution And Other Benefits Due To The Assigned Security Guards, Together With Proof Of Remittances And/or Payments And That Such Remittances And Payments Were All Made In Accordance With The Law; And B. A Copy Of The Duly-accomplished Forms Signed By The Agency’s Representative Of The Quarterly Sss Remittance Together With The Corresponding Proof Of Payment. 1.4. The Security Agency Shall Ensure That The Security Guards To Be Deployed/posted In The Dot Are Properly Equipped With A Firearm, In Proper Uniform, With Valid And Current Security License And Has A Covering Duty Detail Oder (ddo). Likewise, The Security Agency Is Also Responsible For Replenishment And Maintenance Of The Equipment And Supplies Provided; 1.5. The Security Agency’s Security Personnel Shall Ensure That The Security Needs Of The Dot, As Well As The Security Needs Of Their Respective Properties, Officers, Personnel And Guests, Are Being Properly And Adequately Serviced; 1.6. The Security Agency Shall Be Responsible And Liable For Any Loss Or Damage To Property Resulting From Any Act, Omission, Negligence Or Fault Of The Security Guard. The Security Agency Shall Restore, Indemnify Or Pay The Dot For Such Loss Or Damage; 1.7. The Security Agency Shall Provide/present Security Plan Or Communication Plan To Ensure Successful Management Of The Contract; 1.8. The Security Agency Must Be Able To Provide Replacement Guards Even On Short Notice; 1.9. The Security Agency May Allow His/her Security Personnel Assigned To Attend Seminars As Required By The Dot Relative To The Quality Of Service To Be Rendered. 1.10. The Security Agency Shall Ensure That The Security Guards To Be Deployed/posted In The Dot Premises Shall Monitor The Observance Of The Safety Protocol Due To The Covid-19 Pandemic. 1.11. The Security Agency Must Assign A Security Guard On 24/7 Basis, On An Alternate Schedule, To Monitor The Cctv Installed In The Dot. 1.12. The Security Agency Shall Ensure That The Equipment And Materials Of The Security Guards To Be Deployed/posted In The Dot Premises Are Not Expired Of Their Effectiveness. 2. Security Guard (security Personnel Shall Perform The Following Functions On 24-7 Basis Listed But Not Limited To The Following): 2.1. Control All The Entry/exit Points And Ensure Adequate Security Of The Dot’s Premises As Per Issued Policies And Procedures. No Visitors Are Allowed To Access The Building From The Rear Service Access Or Emergency Access; 2.2. Ensure That All Visitors Are Properly Screened And Registered And When Required Issue With Adequate Building Passes, (visitors, Contractors, Etc.); 2.3. Ensure That Routine Patrols Are Conducted Within The Dot Premises And They Are Properly Documented; 2.4. Control The Vehicle Access Into And Out Of The Compound Parking Facilities; 2.5. Ensure That Vehicles Entering The Parking Space Are Parked In The Appropriate Space Assigned; 2.6. Ensure That The Vehicles Parked In The Parking Space Belong To The Dot Officials, Employees, And Guests And Assisted To That Effect By The Guards; 2.7. Maintain Control Of The Parking Access; 2.8. Log/record All Movements Of Equipment In/out Of The Dot Agency Premises; 2.9. Ensure That All Dot Equipment And/or Properties To Be Used Outside Of The Dot Premises Shall Be Accompanied By An Approved Gate Pass/proper Documentation Issued By The General Services Division; 2.10. Investigate And Report All Incidents On The Dot Premises That Involve A Breach Of Safety, Security Procedures, Injuries, And Theft Within 24 Hours; 2.11. Security Personnel Assigned In The Areas Must Maintain Continual Surveillance Against Fire, Water Leakage And Any Other Action Which Could Damage The Dot Premises Or Injure Its Personnel; 2.12. Intervene Personally To Resolve Problems Or Refer Them Immediately To The Supervisor; 2.13. Respond To Personnel And Telephone Inquiries And Provide Appropriate Information Or Suggest Alternative Sources Of Information; 2.14. Provide Emergency Assistance And Assist Staff And Visitors During Contingencies; 2.15. Assist Staff, Visitors And Guests In The Dot Premises As A Courtesy And Service; 2.16. Open And Close Buildings, Offices, Etc.; 2.17. Check That All Office Machines, Computers, Air Conditioners, Lights, Etc. Are Turned Off After Working Hours. 2.18. During Meetings, The Security Guards Must Open The Meeting Rooms Fifteen (15) Minutes Before The Start Of The Meeting. 2.19. Perform Other Related Security Duties Outlined In The Contract And/or As Required By The Dot; Iv. Approved Budget For The Contract (abc) And Source Of Fund: Six Hundred Twenty Five Thousand Six Hundred Three Only (php625,603.00), Inclusive Of Applicable Taxes, Chargeable Against Fy 2024 General Appropriations Act (gaa), Administrative Services - General Administration Expenses (as-gae) Funds. V. Contract Duration: 01 February To 31 December 2024 Vi. Payment Procedure: Government Procedure Prepared By: Alyanna Ida P. Garcia Administrative Officer Iv