DEPARTMENT OF TOURISM REGION I Tender

Description I. Project Procurement Of A Service Provider For Ground Handling Services For The Participation Of Dot Regional Office 1 In The Un Tourism Regional Forum On Food And Gastronomy Tourism Regional Lunches And Lifestyle Showcase Ii.background In Its First Edition, The Upcoming Un Tourism Regional Forum On Gastronomy Tourism In Asia And Pacific Will Serve As A Platform To Celebrate The Power Of Gastronomy Tourism And Bring Together Destinations And International Experts To Exchange Knowledge And Best Practices In Gastronomy Tourism, With The Objective Of Harnessing Its Transformative Power, Especially For The Benefit Of Local Communities And The Environment. The Regional Lunch During The Forum Will Be Used As A Venue To Showcase The Philippine Cuisine, From Its Staple Offerings To The Iconic Dishes Of The Different Regions Of The Country. The Dot Regional Offices Will Each Showcase Their Iconic Dishes, Beverages And Fruits That Would Best Represent Their Respective Regions. The Regional Lunch Will Be Served Cocktail Style With Food To Be Served In Small Tasting Portions. Cocktail Tables Will Be Positioned Around The Venue. Apart From The Iconic Dishes, Chefs, Food Experts, Lgus That Promotes Food And Gastronomy Tourism, Tour Operators And Stakeholders Are Encourage To Be Invited And Participate In The Event. The Dot Region 1 Had Tapped The Service Of Our Award Winning Chef In The Person Of Xavier Mercado Of Halo Halo De Iloko To Orchestrate And Creatively Showcase Our Well Known Iconic Dishes As Inspired By The Theme. Aside From The Regional Lunch On June 26, 2024, There Will Also Be A Lifestyle Showcase That Will Be Mounted Also At The Venue Where Each Region Will Be Having Their Own Tables To Display And Sell Their Local Products. The Un Tourism Regional Forum On Food And Gastronomy Tourism Regional Lunches And Lifestyle Showcase Will Run At The Shangrila Hotel, Mactan From June 26-27, 2024 And At The Sheraton Hotel Also In Mactan On June 28, 2024. Iii. Procurement Requirements 1. Mustbe Dotaccredited. 2. Musthave Experience In Ground Handling /tour Coordination Services. 3. Wi Ling To Provide Services On A Send-bi L Arrangement. 4. Amenablefor Date Changes 5. Flexible For Last-minute Requirement Changes. Iv.scopeofworks/deliverables Expenseitem Description Quantity Remarks Accommodation (preferablydot Accredited) 5nights (june24-29,2024) 5pax 1singleroom 2twinsharingrooms Inclusiveofbreakfast Preferablynear Shangrilamactan, Cebu 2nights (june26-28,2024) 1pax 1singleroomwith Breakfast Preferablynear Shangrilamactan, Cebu Meals June24,2024 5pax Breakfast,lunchand Dinner June25,2024 6pax Lunchanddinner June26,2024 6pax Lunch June26,2024 12pax Dinnerhostingwithr1 Stakeholders June27-292024 6pax Lunchanddinner Airtransportation Roundtripairfare Onwardflightwithadditional40 Kgsbaggageallowance Destination:manilatocebu Date:june24,2024 Time:between8:00amto 12:00pm Outwardflightwith20kgs Additionalbaggageallowance Destination:cebu/manila Date:june29,2024 Time:between7:00pmto 11:00pm 2pax Dotregion1staff Roundtripairfare Onwardflightwithadditional20 Kgsbaggageallowance Destination:manilatocebu Date:june24,2024 Time:between8:00amto 12:00pm Outwardflightwith20kgs Additionalbaggageallowance Destination:cebu/manila Date:june29,2024 Time:between7:00pmto 11:00pm 3pax Featuredchefand Staff Roundtripairfare Manila/cebu/manilawith20kgs Baggage Flightdetails:tba 1pax Regionaldirector Landtransportation (preferablydot Accredited) Transportserviceonjune24 29,2024 (cebuairportpickupandsend Off;dailytransportservicefrom June24-29,2024 Goodfor8pax Regional Lunch Professional Fee Provision Of Ingredients, Cooking Supplies, And Chef's Requirements For The Three Iconic Dishes, One Dessert, And One Beverage From Region 1 To Be Served During The Regional Lunch In Small Or Cocktail Servings And Highlighted With Creative Plating. Payment Of Invited Chef’s Professional Amounting To P15,000.00 For The Services Rendered During The Regional Lunch 300 Pax 1 Pax Shangrila, Mactan Date: June 26, 2024 Time: Lunch Time Invited Chef To Execute The Regional Lunch Region 1 Products Provision Of Region 1 Food Products For Food Sampling And Tasting 3 Days Good For 100 Pax Per Day Tokens Provision Of Tokens Of Region 1 Products With Creative Packaging 30 Sets Individually Packed Into Small Portions Other Requirements Include: • Standby First Aid/ Emergency Kit With The Provision Of Basic Drugs And Medicine For Minor Cases • With Sufficient Cold Hydrating Fluids For The Participants For The Whole Duration Of The Event • Supplier Must Be Always In Close Coordination At All Times • Supplier Must Be Flexible To Any Last-minute Changes To The Activity The Service Provider Shall Work In Coordination With The Dot Region 1 Project Team In The Implementation And Facilitation Of The Project Under A Pre-approved Proposed Activities. Any Changes In The Itinerary And Logistical Requirements Shall Be Coordinated By Dot R1 To The Service Provider For Necessary Adjustment Which Shall Be Agreed Upon By Both Parties. Approved Budget For The Contract (abc) The Abc Is Three Hundred Eighty Six Thousand Three Hundred Seventy Five Pesos (php 386,375.00) Inclusive Of Applicable Taxes And Fees. V. Legal Documents 1. Copy Of Valid Mayor’s/business Permit 2. Philgeps Registration No. 3. Omnibus Sworn Statement (with Special Power Of Attorney For Authorized Representative/signatory If Necessary) Vi. Terms Of Payment Payment Will Be On Send-bill Arrangement. Full Payment Upon Completion Of The Requirements Stipulated In The Technical Specifications.