Department Of The Interior And Local Government Tender

Description Item No. Item Description Qty. Unit Approved Budget For The Contract (abc) Statement Of Compliance Price Offer From Supplier/ Service Provider Abc Per Item Total Abc Offer Per Item Total Offer 1 "lot No. 1 : Audio Video Presentation For The National Action Plan On Preventing And Countering Violent Extremism (nap P/cve)" 1 Lot 97,631.46 97,631.46 Abc: Php 97,631.46 Terms Of Reference: "1. Introduction The Department Supports The Drive For Good Local Governance And Effective And Efficient Delivery Of Services That Safeguard Lgu Preparedness And Resilience. It Utilizes A Whole-of-nation Approach And Mobilizes Its Offices, Bureaus And/or Attached Agencies, And Local Officials In The Fight Against Violent Extremism (ve), Which Endangers The Public Safety And Security Of Communities. In June 2018, The Preventing And Countering Violent Extremism Program Management Office (pcve Pmo) Was Created As The Department’s Initiative To Promote, Harmonize, And Sustain The Dilg’s Interventions For The Prevention Of Ve In All The Local Government Units Nationwide. 2. Objective The Production Team/service Provider Shall Deliver A Quality Video And Graphic Content That Provides A Clear Overview For The Awareness Of The Purpose, Legal Bases, And Updates In The National And Local Implementation Of The Nap P/cve." "3. Scope Of Services 3.1 Under The General Supervision Of National Barangay Operations Office (nboo) Through Pcve-pmo, The Production Team/service Provider Are Required To: 3.1.1. Produce One (1) Avp For Nap P/cve – 4-5 Mins Avp 3.1.2. Pre-production – Research, Conceptualization 3.1.3. Production Shoot – Approximately (days) Location Shooting Schedule (the Shoot – Footage And Video Inserts May Be In (metro Manila) 3.1.4. Post-production – Non-linear Editing; Adobe Photoshop And Vector Art; Motion Graphics And Digital Effects; 3d Animation And Music Scoring; Interview Transcription" "3.2. Equipment 3.2.1. Video/audio/lighting – Systems A. 1 Digital Video Cameras (hd Quality) 1 Dslr Cameras (broadcast/hd Quality) B. Tripod/dolly C. Professional Lighting System For Interviews (at Least 2400 Lux) D. Audio Recording System For Interviews E. Boom Mic/lapel 3.2.2. Digital Video Editing System Should Be Capable Of The Following: A. Motion Graphics B. 3d Animation C. Digital Effects/flash Graphics 3.2.3. Non-linear Editing System (any Of The Following Or Similar Professional Video Editing Software) A. Adobe Premiere Pro B. Adobe After Effects C. Final Cut Pro D. Vegas Pro " "3.3 Staff Requirements: 3.3.1. Production/project Manager A. Coordinate With Pcve-pmo Program Manager And Assistant Program Manager B. Ensure That The Service Meets The Goal And Specific Deadlines With Maximum Efficiency As Possible. C. Responsible For The Planning Of And Organizing The Production Schedules. D. Responsible For The Technical Management, Supervision, And Control Of The Production Process Of Video 3.3.2 Creative Director A. Lead The Team In Developing And Implementing Concepts, Create Guidelines And Direct The Creative Work B. Lead The Communication Design, Interactive Design And Concept Of The Video C. Coordinate With The Project Manager To Obtain Knowledge Of The Client’s Requirements 3.3.3. Scriptwriter A. Work Closely With Pcve-pmo For The Content Of The Videos B. Lead In The Creation Of The Script For The Video C. Attend Meeting With Pcve-pmo For The Editing And Proofreading Of The Script 3.3.4. Voice-over Talent/narrator A. Use A Spoken Commentary To Convey The Message Of The Videowork Closely With Pcve-pmo For The Narrative Message 3.3.5. Illustrator And/or Animator A. Responsible For All The Animation And Sound Design Of The Video B. Responsible For All The Animation Aspect Of The Video" "4. Input 4.1. Meeting With Pcve-pmo To Discuss The Details And Set The Goals And Expectations Of The Project; 4.2. Submission Of Script, Storyboard/design Plan And Layout Of The Video To Pcve-pmo Incorporating Their Feedback Prior To The Submission Of The Final Design Plan." "5. Output/deliverable One (1) 4-5 Minutes Video On Awareness Of The Nap P/cve. The Video Shall Be Submitted In Fhd Video Formats Or Any Other Appropriate Format/s That May Be Used For Television, Web, And Mobile." "6. Technical Specifications • Final Video In Fhd (1920 X 1080 Pixels Format) • Playable In All Types Of Applications • Audio Format: Digital Non-linear, Stereo • Aspect Ratio: 16:9 Optimizable For 4:3 Screen Format • Minimum Of 4 Minutes, Maximum Of 5 Minutes" "7. Packaging Final Output, Project Files, Raw Footage, And Edit Masters Shall Be Packaged For Submission In One (1) External Hard Drive With Label." "8. Management Arrangements And Coordination Mechanism The Service Provider Will Be Engaged Under The Pcve-pmo Terms Of Contract And Supervised By The Pcve-pmo Program Manager, Solely For The Purpose Of Delivering The Above Outputs, Within The Agreed Timeframe." "pcve-pmo As The Client Shall Provide Necessary Support To The Service Provider In Order To Execute The Assignment During The Provision Of Service. These Shall Include: A. Overseeing The Delivery Of Services Of The Service Provider; B. Assisting The Service Provider In Developing The Concept For The Video By Providing All Necessary Materials And Information On The Project; And C. Coordinating With The Service Provider." "9. Timetable The Services Under This Tor Are Expected To Be Accomplished Within 75 Days From The Receipt Of Notice To Proceed, As Shown In The Table Below:" Activity Person Responsible Schedule Initial Meeting With The Service Provider "pcve-pmo Pm And Apm And Service Provider" 1-2 Days Submission Of Pre- Production Materials (script, Storyboard, Pegs) Service Provider 3-5 Days Review And Provision Of Comments On Pre-production Materials Pcve-pmo 1-2 Days Revision And Finalization Of Pre- Production Materials Service Provider 3-5 Days Presentation Of The Final Pre-production Materials Service Provider 1-2 Days Approval Of Pre-production Materials Pcve-pmo 1-2 Days Activity Person Responsible Schedule Production Production Of 1st Draft Service Provider 15-20 Days Presentation Of 1st Draft Of Avp Service Provider Provision Of Reviews And Comments On The 1st Draft Of The Avp Pcve-pmo Post-production Editing Of The 1st Draft Of The Avp Service Provider 10-15 Days Presentation Of 2nd Draft Of The Avp Service Provider Review And Provision Of Comments On The 2nd Draft Of The Avp Pcve-pmo Editing Of 3rd Draft Of The Avp Service Provider 10-15 Days Presentation Of 3rd Draft Of The Avp Service Provider Review And Provision Of Comments On The 3rd Draft Pcve-pmo Finalization Of The Avp Service Provider 3-5 Days Delivery Of Final Output Delivery Of Final Output Service Provider 2-3 Days After The Finalization Of The Avp "10. Data, Materials And Facilities To Be Provided By The Dilg 10.1. In Connection With The Work Of The Service Provider, The Pcve Pmo Shall Provide The Necessary Assistance That May Be Required For The Completion Of The Services; 10.2. The Sounds, Music, And Other Audio Materials That Will Be Used By The Service Provider For The Production Of The Material Shall Be Approved By Pcve-pmo" "11. Declaration Of Ownership 11.1. All Submitted Outputs, Recordings, Documents, And Raw Production Material Under This Tor, Including, But Not Limited To, Electronic Files, Digital Information, Videos, And Photographs Produced By The Service Provider, In Connection With The Performance Of The Services Shall Become Property Of Dilg – Nboo – Pcve-pmo Upon Completion Of Work And Full Payment Of The Contract; 11.2. The Dilg Has The Right To Reproduce, Edit, And Distribute Any And All The Videos Intended For Promotional Purposes To The Field Offices, Other National Government Agencies, Local Government Units (provinces, Cities, Municipalities And Barangays), Among Others; 11.3. Ideas And Concepts Shall Be Originated By The Service Provider And Shall Be Approved By The End User. The Video Shall Not Be Based On Any Videos Done Before By Any Individual, Company, Or Organization; 11.4. The Use Of Any Of The Materials By A Third Party Without Prior Consent From Dilg – Nboo – Pcve-pmo Is Absolutely Prohibited. " "12. Budget 12.1 The Total Budget For The Services Required In This Tor Is One Hundred Thousand Pesos Only (php 100,000.00) For 1 Avp And Will Be Charged Under The Locally Funded Project "" Preventing And Countering Violent Extremism"" 12.2 The Allocated Budget Shall Cover The Salary, Overhead Costs, Social Charges And Professional Fees Of The Service Provider And Its Key Personnel. " "13. Renumeration 13.1 100% Of The Service Fee Shall Be Paid Upon Full Delivery Of Final Output, With Recommendationjs Of Pcve-pmo Incorporated Therein And Approved By The National Barangay Operation Office; 13.2 Renumeration For The Services Shall Cover Expenses For All Equipment, Software And Other Related Costs That Will Be Incurred In The Conduct Of All Pre-production, Production And Post -production Activities. " "14. Warranties The Service Provider Shall Hold The Pcve-pmo Free From Any And All Liabilities, Suits, Actions, Demands, Or Damges Arising From Death Or Injuries To Persons Or Properties Or Any Loss Resulting From Or Caused Solely By The Service Provider In Connection With The Services Under This Tor. " Note: Please See Attached Initial Story Board And Script For The Said Avp On The National Action Plan On Pcve 2024 Reference: Pr 2024-06-495 Purpose: For Official Use Of Pcve-pmo Instruction To Supplier: 1. The Project Shall Be Awarded As Separate Contract/po Each Lot. The Total Number Of Contract/ Po To Be Awared For This Project Is One (1). 2. For Each Lot, Supplier Must Indicate Either "comply" Or "not Comply" Against Each Line Item In The Statement Of Compliance. 3. All Line Items On The Lots Must Have Either Comply Or Not Comply Do Not Leave Blank Portion On The Lot. Failure To Do So Shall Be A Grounds For Rejection Of The Quote On The Lot. 4. The Offered Amount Per Item Should Not Exceed The Abc Per Item. Note: I. In Order To Be Eligible For This Procurement, Suppliers/service Providers Must Submit Together With The Quotation/proposal The Following Eligibility Requirements. 1. Valid Business Permit For Fy 2024 2. Philgeps Registration No. (please Indicate On The Space Provided Above) " 3. Accomplished And Notarized Omnibus Sworn Statement (must Be Project Specific) (templates For Omnibus Sworn Statement May Access Through This Link : Http://gppb.gov.ph/downloadables.php)" 4. Others: A. Any Documents To Prove That The Signatory Of The Quotation Is Authorized Representative Of The Company (e.g. Secretary Certificate, Dti Certificate, And The Like) Or B. Photocopy Of Company Id Bearing The Pictures/ Signature Of The Representatives. Other Instruction: * Please Submit Your Quotation Using Our Official Request For Quotation (rfq) Form. You Can Secure A Copy Of The Said Rfq Thru Dilg Website And Philgeps Website Or E-mail Us At Ppms2024.dilgco@gmail.com Deadline: *please Submit Your Quotation/s Together With The Eligibility Documents On/or Before September 16, 2024 At 12:00 Nn Addressed To The Dilg Shopping And Negotiated Procurement Committee (snpc) Through Any Of The Following: A. Email Us At Ppms2024.dilgco@gmail.com B. Fax To Telefax No. 8926-6256 C. Deliver On Hand At The Lobby Area Of Dilg-napolcom Center, Edsa Corner Quezon Avenue, West Triangle, Quezon City