Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-04-0274 Date: May 09, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Procure Board And Lodging, Food And Accommodation For The Program Review And Evaluation Workshop Of Supplementary Feeding Program For Cy 2025 Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 Board And Lodging, Food And Accommodation For The Program Review And Evaluation Workshop Of Supplementary Feeding Program For Cy 2025 ₱982,800.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 14 May 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement (for Abc Above P50,000.00) For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Board And Lodging, Food And Accommodation For The Program Review And Evaluation Workshop Of Supplementary Feeding Program For Cy 2025 Minimum Technical Specifications Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 Board And Lodging Food And Accommodation For 3days General Specification: Venue: Within Koronadal City/general Santos City Date: June 2025 Room Accommodation: Twin Sharing Room Accommodation With Individual Bed Per Pax And Free Provisions Replenished Daily (fully Air-conditioned) Meals To Be Served: Breakfast, Am Snack, Lunch, Pm Snack, And Dinner (supplier Must Submit Menu To The End-user A Week Before The Conduct Of Activity) Am/pm Snack: Plated Snack Served Bottled Pasteurized Fresh Milk(plain And Flavored) Type Of Meals: Guided / Managed Buffet For Breakfast (rice With 4 Viands (fish / Chicken / Beef / Vegetable), Fresh Fruits / Desserts And Drinks; Guided / Managed Buffet For Lunch And Dinner (rice With 4 Viands (fish / Chicken / Beef /), Soup, Vegetable, Fresh Fruits / Desserts And Drinks); Plated Am /pm Snacks- Include Special Meals For Muslim Participants Inclusions: Free Flowing Brewed Coffee, Tea Drinking Water & Assorted Candies/nuts With At Least Four (4) Standby Waiters/waitress Whiteboard With Whiteboard Marker And Erasers Free Use Of Strong Wifi That Can Accommodate During The Event Free Two (2) Unit Of Lcd Projector And Two (2) Wide Screen With Splitter And Sound System With At Least 4 Microphone Free Use Of Electricity & Extension Wire For The Use Of Laptop Free Use Of At Least Two (2) Function Rooms For Break Out Room Until 10 Pm (for Night Session If Necessary) Free Tarpaulin (8x8)/streamer (outside Of The Hotel/lobby And Inside The Function Room Hotel Must Not Be Offering Short-term Lodging Associated With Motel And Must Not Be Suited Beside Or Across Gambling Establishment Or Casino Strip Clubs Adult Entertainment Shop/night Club, Funeral, Mortuaries And Other Similar Places The Hotel Shall Adhere To The Cleaning, Disinfection, And Ventilation Measures For Hotel Rooms And Function Rooms. The Hotel Shall Provide Sanitation And Hygiene Kits For Staff And Participants And Shall Be Made Available In Accessible Areas. "note: *venue Must Be Appropriate For The Conduct For Professional Discussion And Conducive For Productivity And Creative Thinking *venue Must Have Space That Can Be Utilized For Workshops Activities *venue Must Have Generator In Case Of Brownout" Delivery Term: As Per Schedule Place Of Delivery / Venue: Within Koronadal City/general Santos City Financial Offer: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Board And Lodging, Food And Accommodation For The Program Review And Evaluation Workshop Of Supplementary Feeding Program For Cy 2025 Approved Budget For The Contract Offered Quotation Nine Hundred Eighty-two Thousand And Eight Hundred Pesos Only (₱982,800.00) In Words: In Figures: ______________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices ______________________ Signature Over Printed Name _______________________ Position/designation _______________________ Tel./fax/mobile No. _______________________ Email Address/es Canvassed By: Certified As To Propriety Of The Canvassing: ____________________ _______________________________ (signature Over Printed Name) Abdulqudduz R. Barambangan Procurement Head Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ______________________________________________ Rfq No. 2025-04-0274 Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 Board And Lodging Food And Accommodation For 3days General Specification: Venue: Within Koronadal City/general Santos City Date: June 2025 Room Accommodation: Twin Sharing Room Accommodation With Individual Bed Per Pax And Free Provisions Replenished Daily (fully Air-conditioned) Meals To Be Served: Breakfast, Am Snack, Lunch, Pm Snack, And Dinner (supplier Must Submit Menu To The End-user A Week Before The Conduct Of Activity) Am/pm Snack: Plated Snack Served Bottled Pasteurized Fresh Milk(plain And Flavored) Type Of Meals: Guided / Managed Buffet For Breakfast (rice With 4 Viands (fish / Chicken / Beef / Vegetable), Fresh Fruits / Desserts And Drinks; Guided / Managed Buffet For Lunch And Dinner (rice With 4 Viands (fish / Chicken / Beef /), Soup, Vegetable, Fresh Fruits / Desserts And Drinks); Plated Am /pm Snacks- Include Special Meals For Muslim Participants Inclusions: Free Flowing Brewed Coffee, Tea Drinking Water & Assorted Candies/nuts With At Least Four (4) Standby Waiters/waitress Whiteboard With Whiteboard Marker And Erasers Free Use Of Strong Wifi That Can Accommodate During The Event Free Two (2) Unit Of Lcd Projector And Two (2) Wide Screen With Splitter And Sound System With At Least 4 Microphone Free Use Of Electricity & Extension Wire For The Use Of Laptop Free Use Of At Least Two (2) Function Rooms For Break Out Room Until 10 Pm (for Night Session If Necessary) Free Tarpaulin (8x8)/streamer (outside Of The Hotel/lobby And Inside The Function Room Hotel Must Not Be Offering Short-term Lodging Associated With Motel And Must Not Be Suited Beside Or Across Gambling Establishment Or Casino Strip Clubs Adult Entertainment Shop/night Club, Funeral, Mortuaries And Other Similar Places The Hotel Shall Adhere To The Cleaning, Disinfection, And Ventilation Measures For Hotel Rooms And Function Rooms. The Hotel Shall Provide Sanitation And Hygiene Kits For Staff And Participants And Shall Be Made Available In Accessible Areas. "note: *venue Must Be Appropriate For The Conduct For Professional Discussion And Conducive For Productivity And Creative Thinking *venue Must Have Space That Can Be Utilized For Workshops Activities *venue Must Have Generator In Case Of Brownout" 126 Pax Delivery Term: As Per Schedule Place Of Delivery / Venue: Within Koronadal City/general Santos City Total Amount Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________