Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-04-0355 Date: June 03, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Hotel Accommodation And Catering Services For The Walang Gutom Program Staff Meetings Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 Hotel Accommodation And Catering Services For The Walang Gutom Program Staff Meetings ₱360,000.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 09 June 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement (for Abc Above P50,000.00) For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Hotel Accommodation And Catering Services For The Walang Gutom Program Staff Meetings Minimum Technical Specifications Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 Hotel Accommodation And Catering Services Staff Meeting For 60 Participants X 2 Meetings Accommodation And Catering Services: Three (3) Meals And Two (2) Snacks Per Meeting. A. Meal Requirements: 1. Plated Am Snack (heavy Snack) Served With Cold Milk Drinks In Bottle. 2. Buffet Meals Of 3 Main Course Dishes, Rice, One Vegetable/soup Menu, One Dessert (or A Choice Of Garden Salad Of Fresh Fruits), One Soup, And Cold Drinks/bottled Milk Drinks. 3. Plated Pm Snack (heavy Snack) Served With Cold Beverage In Glass/can/bottle. 4. Main Course Menu: Beef, Chicken, Fish Or Seafood. 5. No Pork Menu 6. Banquet Table Must Observe 80% Capacity. B. Function Rooms: 1. Free Use Of Function Rooms That Can Accommodate The Number Of Participants. 2. Table Arrangement Should Be 3 Feet Apart Per Rows (distance From One Chair In Front Should Also Be 3 Feet Apart From The Next Chair Behind In A Class Room-type Function Use) 3. Function Rooms Should Have No Pillars That Can Block The View Of Participants And Speaker. 4. With Good Sound System With At Least 4 Microphones (preferably Wireless) And Audio Jack Suitable For Laptop Input, And One Audio Technician On Standby During The Entire Duration Of Activity. 5. Sound Proof, Bright-lighted And Well-ventilated Function Venue. 6. Free And Strong, Uninterrupted, Fast Fiber Wifi Connection That Can Accommodate At Least 20 Gadgets For Meeting Hall. 7. Free Use Of Projector Monitor/led Monitor With Hdmi Cable, Wide Screen And Electrical Connections Including Extension Cords (at Least 3 Extension Cords) For The Use Of Participants And Secretariat. 8. Free Flowing Coffee/tea And Water With Hot And Cold Water Dispenser. 9. At Least 2 Standby Waiters During The Entire Of Activity. 10. Cctv Protected 11. Restroom/washroom Should Be Inside The Hall, Or Beside/adjacent To The Meeting Venue, And Should Be Gender-sensitive (separate Male & Female Room). C. Accommodations: Should Offer Comfortable And Well-equipped Rooms For Sleeping, Which Provide The Participants With A Peaceful And Respectful Environment. Some Features Include: *comfortable Beds * Noise Reduction * Ample Space * Workstation (desk, Comfortable Chair, Adequate Lighting) * Wi-fi And Connectivity * Clean And Tidy * Privacy * Amenities D. Other Amenities: 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Pax, Printing, Photocopying, Etc. 3. Information, Education, And Communication (iec) Materials On Proper Handwashing, Etc. Must Be Posted In A Conspicuous Areas, Particularly At The Restrooms & Other Wash Areas. E. Notes 1. Hotel Location Must Be Appropriate For Conduct For Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels, Not Situated Beside Or Across Gambling Establishment/casinos & Funeral Parlor. 3. Hotel Must Have Amenities That Is Pwd- Friendly, Specifically On Mobility Assistance Or Preferably With Elevator Or Escalator Availability. 4. Sanitizing Mats Must Be Available At All Entry Points. 5. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 6. Hotel Must Be In National High Way And Accessible To Tricycle And Public Terminal. 7. Hotel Must Have Generator In Case Of Brownout. 8. Can Maximize The Number Of Pax Considering The Budget Allocated Per Pax. Delivery Term: As Per Schedule (within 3rd And 4th Quarter) Place Of Delivery/venue: Kidapawan City Financial Offer: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Hotel Accommodation And Catering Services For The Walang Gutom Program Staff Meetings Approved Budget For The Contract Offered Quotation Three Hundred Sixty Thousand Pesos Only (₱360,000.00) In Words: In Figures: ______________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices ______________________ Signature Over Printed Name _______________________ Position/designation _______________________ Tel./fax/mobile No. _______________________ Email Address/es Canvassed By: Certified As To Propriety Of The Canvassing: ____________________ _______________________________ (signature Over Printed Name) Abdulqudduz R. Barambangan Procurement Head Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ______________________________________________ Rfq No. 2025-04-0355 Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 Hotel Accommodation And Catering Services Staff Meeting For 60 Participants X 2 Meetings Accommodation And Catering Services: Three (3) Meals And Two (2) Snacks Per Meeting. A. Meal Requirements: 1. Plated Am Snack (heavy Snack) Served With Cold Milk Drinks In Bottle. 2. Buffet Meals Of 3 Main Course Dishes, Rice, One Vegetable/soup Menu, One Dessert (or A Choice Of Garden Salad Of Fresh Fruits), One Soup, And Cold Drinks/bottled Milk Drinks. 3. Plated Pm Snack (heavy Snack) Served With Cold Beverage In Glass/can/bottle. 4. Main Course Menu: Beef, Chicken, Fish Or Seafood. 5. No Pork Menu 6. Banquet Table Must Observe 80% Capacity. B. Function Rooms: 1. Free Use Of Function Rooms That Can Accommodate The Number Of Participants. 2. Table Arrangement Should Be 3 Feet Apart Per Rows (distance From One Chair In Front Should Also Be 3 Feet Apart From The Next Chair Behind In A Class Room-type Function Use) 3. Function Rooms Should Have No Pillars That Can Block The View Of Participants And Speaker. 4. With Good Sound System With At Least 4 Microphones (preferably Wireless) And Audio Jack Suitable For Laptop Input, And One Audio Technician On Standby During The Entire Duration Of Activity. 5. Sound Proof, Bright-lighted And Well-ventilated Function Venue. 6. Free And Strong, Uninterrupted, Fast Fiber Wifi Connection That Can Accommodate At Least 20 Gadgets For Meeting Hall. 7. Free Use Of Projector Monitor/led Monitor With Hdmi Cable, Wide Screen And Electrical Connections Including Extension Cords (at Least 3 Extension Cords) For The Use Of Participants And Secretariat. 8. Free Flowing Coffee/tea And Water With Hot And Cold Water Dispenser. 9. At Least 2 Standby Waiters During The Entire Of Activity. 10. Cctv Protected 11. Restroom/washroom Should Be Inside The Hall, Or Beside/adjacent To The Meeting Venue, And Should Be Gender-sensitive (separate Male & Female Room). C. Accommodations: Should Offer Comfortable And Well-equipped Rooms For Sleeping, Which Provide The Participants With A Peaceful And Respectful Environment. Some Features Include: *comfortable Beds * Noise Reduction * Ample Space * Workstation (desk, Comfortable Chair, Adequate Lighting) * Wi-fi And Connectivity * Clean And Tidy * Privacy * Amenities D. Other Amenities: 1. Free Use Of Hotel Amenities 2. Discount At The Business Center For Pax, Printing, Photocopying, Etc. 3. Information, Education, And Communication (iec) Materials On Proper Handwashing, Etc. Must Be Posted In A Conspicuous Areas, Particularly At The Restrooms & Other Wash Areas. E. Notes 1. Hotel Location Must Be Appropriate For Conduct For Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Should Not Be Offering Short-term Lodging Associated With Motels, Not Situated Beside Or Across Gambling Establishment/casinos & Funeral Parlor. 3. Hotel Must Have Amenities That Is Pwd- Friendly, Specifically On Mobility Assistance Or Preferably With Elevator Or Escalator Availability. 4. Sanitizing Mats Must Be Available At All Entry Points. 5. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 6. Hotel Must Be In National High Way And Accessible To Tricycle And Public Terminal. 7. Hotel Must Have Generator In Case Of Brownout. 8. Can Maximize The Number Of Pax Considering The Budget Allocated Per Pax. Delivery Term: As Per Schedule (within 3rd And 4th Quarter) Place Of Delivery/venue: Kidapawan City 60 Pax Total Amount Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________