Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-04-0336/0337 Date: May 20, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff And Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 2025-04-0336 Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff Php 112,500.00 2 2025-04-0337 Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Php 220,000.00 Approved Budget For The Contract (abc) Php 332,500.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 26 May 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement (for Abc Above P50,000.00) For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff And Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Minimum Technical Specifications Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 2025-04-0336 Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff Catering Services 1 Day X 50 Pax X 750 X 3 Batches (lunch)( 1 Meal And 2 Snacks) A. Specification: Note: No Pork Menu (am Snack) Heavy Snack Served With A Cold Beverage In A Can/bottles (lunch ) 4 Viands With Rice, 1 Vegetable, 1 Desert, 1 Soup, And A Cold Beverage In A Caan/bottle (pm Snack) Heavy Snack Servedd With A Cold Beverage In A Can/bottle (choice Of Viands: Fish, Beef,chicken) Halal Foods With Free-flowing Coffe And Water B. Function Hall And Rooms: *preferably Rooms Should Be Located At The Ground Floor With Accessibility Features For Pwds And Senior Citizens Friendly *with Presentable And Fully-functional Amenities *free Use Of Function Room That Can Accommodate The Number Of Participants For Plenary And Breakout Rooms Until 9 P.m. (for Night Sessions) Whenever Necessary (use Of Breakout Rooms Should Be Specified With Dates) *must Have A High Ceiling Function Hall And Should Have No Pillars That Can Block The View Of Participants And Speaker *with Good Sound System With At Least 3 Microphones And An Audio Jack (audio Technician On Standby) *soundproof, Well-lighted, And Ventilated *free And Strong Wi-fi Connection (within Rooms And Function Hall) *free Use Of Lcd Projector, 2 Widescreens And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat *free Use Of Whiteboard And Eraser *free Flowing Coffee/tea/water With Hot And Cold Water Dispenser *with 2 Standby Waiters *cctv Protected *free Socialization Night *health Protocols: Should Be Compliant To The Minimum Health Protocols *free Use Of Amenities *the Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel C. Notes: *hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. *the Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across A Funeral Parlor Delivery Term: As Per Schedule Place Of Delivery/venue: Within Koronadal City Abc Php 112,500.00 2 2025-04-0337 Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Catering Services 100 Pax X 2200 (lunch)( 3 Meals And 2 Snacks) A. Specification: Note: No Pork Menu (am Snack) Heavy Snack Served With A Cold Beverage In A Can/bottles (lunch ) 4 Viands With Rice, 1 Vegetable, 1 Desert, 1 Soup, And A Cold Beverage In A Caan/bottle (pm Snack) Heavy Snack Servedd With A Cold Beverage In A Can/bottle (choice Of Viands: Fish, Beef,chicken) Halal Foods With Free-flowing Coffe And Water B. Function Hall And Rooms: *preferably Rooms Should Be Located At The Ground Floor With Accessibility Features For Pwds And Senior Citizens Friendly *with Presentable And Fully-functional Amenities *free Use Of Function Room That Can Accommodate The Number Of Participants For Plenary And Breakout Rooms Until 9 P.m. (for Night Sessions) Whenever Necessary (use Of Breakout Rooms Should Be Specified With Dates) *must Have A High Ceiling Function Hall And Should Have No Pillars That Can Block The View Of Participants And Speaker *with Good Sound System With At Least 3 Microphones And An Audio Jack (audio Technician On Standby) *soundproof, Well-lighted, And Ventilated *free And Strong Wi-fi Connection (within Rooms And Function Hall) *free Use Of Lcd Projector, 2 Widescreens And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat *free Use Of Whiteboard And Eraser *free Flowing Coffee/tea/water With Hot And Cold Water Dispenser *with 2 Standby Waiters *cctv Protected *free Socialization Night *health Protocols: Should Be Compliant To The Minimum Health Protocols *free Use Of Amenities *the Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel C. Notes: *hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. *the Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across A Funeral Parlor Delivery Term: As Per Schedule Place Of Delivery/venue: Within Koronadal City Abc Php 220,000.00 Payment Term: Every After The Conduct Of Each Activity Note: Bid Quotations Should Not Exceed The Approved Budget For The Contract (abc) For Each Item/lot Financial Offer: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff And Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Approved Budget For The Contract Offered Quotation Three Hundred Thirty-two Thousand And Five Hundred Pesos Only (₱332,500.00) In Words: In Figures: ______________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices ______________________ Signature Over Printed Name _______________________ Position/designation _______________________ Tel./fax/mobile No. _______________________ Email Address/es Canvassed By: Certified As To Propriety Of The Canvassing: ____________________ _______________________________ (signature Over Printed Name) Abdulqudduz R. Barambangan Procurement Head Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ______________________________________________ Rfq No. 2025-04-0336/0337 Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 2025-04-0336 Catering Services And Meeting Facility Knowledge Sharing Session For Dswd Xii Internal Staff Catering Services 1 Day X 50 Pax X 750 X 3 Batches (lunch)( 1 Meal And 2 Snacks) A. Specification: Note: No Pork Menu (am Snack) Heavy Snack Served With A Cold Beverage In A Can/bottles (lunch ) 4 Viands With Rice, 1 Vegetable, 1 Desert, 1 Soup, And A Cold Beverage In A Caan/bottle (pm Snack) Heavy Snack Servedd With A Cold Beverage In A Can/bottle (choice Of Viands: Fish, Beef,chicken) Halal Foods With Free-flowing Coffe And Water B. Function Hall And Rooms: *preferably Rooms Should Be Located At The Ground Floor With Accessibility Features For Pwds And Senior Citizens Friendly *with Presentable And Fully-functional Amenities *free Use Of Function Room That Can Accommodate The Number Of Participants For Plenary And Breakout Rooms Until 9 P.m. (for Night Sessions) Whenever Necessary (use Of Breakout Rooms Should Be Specified With Dates) *must Have A High Ceiling Function Hall And Should Have No Pillars That Can Block The View Of Participants And Speaker *with Good Sound System With At Least 3 Microphones And An Audio Jack (audio Technician On Standby) *soundproof, Well-lighted, And Ventilated *free And Strong Wi-fi Connection (within Rooms And Function Hall) *free Use Of Lcd Projector, 2 Widescreens And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat *free Use Of Whiteboard And Eraser *free Flowing Coffee/tea/water With Hot And Cold Water Dispenser *with 2 Standby Waiters *cctv Protected *free Socialization Night *health Protocols: Should Be Compliant To The Minimum Health Protocols *free Use Of Amenities *the Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel C. Notes: *hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. *the Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across A Funeral Parlor Delivery Term: As Per Schedule Place Of Delivery/venue: Within Koronadal City Abc Php 112,500.00 50 Pax 2 2025-04-0337 Hotel Accommodation And Meeting Facility Local Social Welfare And Development Officers Consultation Forum Catering Services 100 Pax X 2200 (lunch)( 3 Meals And 2 Snacks) A. Specification: Note: No Pork Menu (am Snack) Heavy Snack Served With A Cold Beverage In A Can/bottles (lunch ) 4 Viands With Rice, 1 Vegetable, 1 Desert, 1 Soup, And A Cold Beverage In A Caan/bottle (pm Snack) Heavy Snack Servedd With A Cold Beverage In A Can/bottle (choice Of Viands: Fish, Beef,chicken) Halal Foods With Free-flowing Coffe And Water B. Function Hall And Rooms: *preferably Rooms Should Be Located At The Ground Floor With Accessibility Features For Pwds And Senior Citizens Friendly *with Presentable And Fully-functional Amenities *free Use Of Function Room That Can Accommodate The Number Of Participants For Plenary And Breakout Rooms Until 9 P.m. (for Night Sessions) Whenever Necessary (use Of Breakout Rooms Should Be Specified With Dates) *must Have A High Ceiling Function Hall And Should Have No Pillars That Can Block The View Of Participants And Speaker *with Good Sound System With At Least 3 Microphones And An Audio Jack (audio Technician On Standby) *soundproof, Well-lighted, And Ventilated *free And Strong Wi-fi Connection (within Rooms And Function Hall) *free Use Of Lcd Projector, 2 Widescreens And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat *free Use Of Whiteboard And Eraser *free Flowing Coffee/tea/water With Hot And Cold Water Dispenser *with 2 Standby Waiters *cctv Protected *free Socialization Night *health Protocols: Should Be Compliant To The Minimum Health Protocols *free Use Of Amenities *the Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel C. Notes: *hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. *the Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across A Funeral Parlor Delivery Term: As Per Schedule Place Of Delivery/venue: Within Koronadal City Abc Php 220,000.00 100 Pax Payment Term: Every After The Conduct Of Each Activity Note: Bid Quotations Should Not Exceed The Approved Budget For The Contract (abc) For Each Item/lot Total Amount Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________