Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-02-0111-13 Date: March 03, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Procure Accommodation And Catering Services For The Workshop With Partner Slucs, Workshop With Partner Lgus, And Moa Signing With Partner Stakeholders Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 Accommodation And Catering Services Workshop With Partner Slucs ₱ 78,000.00 2 Accommodation And Catering Services - Workshop With Partner Lgus ₱260,000.00 3 Catering And Meeting Facility - Moa Signing With Partner Stakeholders ₱132,000.00 Total Approved Budget For The Contract ₱470,000.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 18 March 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Accommodation And Catering Services For The Workshop With Partner Slucs, Workshop With Partner Lgus, And Moa Signing With Partner Stakeholders Minimum Technical Specifications Offered Technical Specification/service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 Lot 1 Accommodation And Catering Services Workshop With Partner Slucs Accommodation And Catering Services -30 Pax X 1 Day 2 Lot 2 Accommodation And Catering Services - Workshop With Partner Lgus Accommodation And Catering Services For 100 Participants X 1 Day 3 Catering And Meeting Facility - Moa Signing With Partner Stakeholders Catering Services And Function Room For 88 Participants X 2 Days Activity 1 A. Room Accommodation (for Lot 1 And 2 Only) Only Double To Triple Room Occupancy Is Allowed (fully Air-conditioned); A Sanitation Kit Shall Be Provided For Each Guest Which May Include 70% Solution Alcohol Or Alcohol-based Sanitizers, Disinfectant Sprays, Face Masks, And Rags; Bathroom Amenities Must Be Regularly Provided For Each Guest; Trash Bins Must Be Provided Inside The Guest Room. A Separate Trash Bag Or Bin Intended For Used Ppe Such As Face Mask, Gloves, And Other Sanitation Waste Materials Must Be Provided; An Adequate Supply Of Soaps, Alcohol-based Hand Sanitizer, Toilet Paper, And Paper Towels In The Restrooms Must Be Ensured. B. Meals Requirement (for Lot 1 To Lot 3) (am Snack) Heavy Snack Served With Cold Beverage In Can/bottle (lunch) 4 Viands With Rice, 1 Vegetable, 1 Dessert, 1 Soup And Cold Beverage In Can/bottle/glass (pm Snack) Heavy Snack Served With A Cold Beverage In Can/bottle Serving Of Individually–packed Meals Using Biodegradable Packaging Is Encouraged Banquet Tables That Can Accommodate One Hundred (100) Guests Must Accommodate Only Fifty (50) Guests. (dinner) 4 Viands With Rice, 1 Dessert, 1 Soup And Cold Beverage In Can/bottle/glass *choices Of Viands (beef, Chicken, Fish & Vegetable) (breakfast) Coffee/choco/tea Drinks; Plain Rice; Egg; Breakfast Viands/veg Selection; Fruits C. Function Rooms (for Lot 1 To Lot 3) Compliance To Batas Pambansa 344 Or An Act To Enhance The Mobility Of Disabled Persons By Requiring Certain Buildings, Institutions, Establishments And Public Utilities To Install Facilities And Other Devices; Free Use Of Function Room That Can Accommodate Number Of Participants For Plenary And Breakout Rooms Whenever Necessary; Tables Shall Be Arranged Such That The Distance From The Back Of One Chair To The Back Of Another Chair Shall Be More Than 1 Meter Apart And The Guests Face Each Other From A Distance Of At Least 1 Meter; Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker; With Good Sound System With At Least 3 Microphones And Audio Jack (audio Technician On Standby); Sound Proof, Well-lighted And Ventilated; Free And Strong Wi-fi Connection (within Rooms And Function Hall); Free Use Of Lcd Projector, Wide Screen And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat; Free Use Of Whiteboard And Eraser; Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser; With 2 Standby Waiters; Cctv Protected And Function Venues Must Be Disinfected During Break Time Or After Every Meeting Or Event Other Amenities (for Lot 1 To Lot 3) Free Use Of Hotel Amenities Free 5x6 Tarpaulin; Discount At The Business Center For Fax, Printing, Photocopying, Etc. Free Use Of Led Wall Notes Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking; Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/ Casinos And Should Not Beside Or Across Funeral Parlor; Sanitizing Mats Must Be Available At All Entry Points; Cleaning And Disinfection Measures In Common Areas (e.g. Lobby, Restrooms, Halls, Corridors, Elevators, Etc.) Must Be Applied As A General Preventive Measure. Special Attention Must Be Given To Objects That Are Frequently Touched Such As Elevator Button, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc., And Information, Education, And Communication (iec) Materials On Proper Handwashing, Respiratory Etiquette, And Proper Use Of Face Masks Must Be Posted In Conspicuous Areas, Particularly At The Restrooms And Other Wash Areas. Delivery Term: As Per Schedule Place Of Delivery/venue: Within National Highway, Koronadal City