Department Of Social Welfare And Development Region Xii Tender

Description Epahp Program Review And Assessment Cy 2024 1 55 Pax Accommodation And Catering Services: Three (3) Meals And Two (2) Snacks A. Room Accommodation: "1. Twin Sharing Room Accommodation With Individual Beds Per Pax (fully Airconditioned) Accommodation: 1 Night " 2. Provision For Adequate Alcohol Per Room For The Overnight Stay At The Hotel (70% Solution) 3. Trash Bins Must Be Provided Inside The Guest Room. A Separate Trash Bag Or Bin Intended For Used Ppe (such As Face Mask, Gloves, And Other Sanitation Wasted Materials) Must Be Provided. 4. Provision For Adequate Supply Of 250ml Bottled Water Per Day, Toiletries, Facial Tissue, Slippers And Toilet Paper In The Restrooms Must Be Ensured. 5. Free Use Of Fast, Strong, And Uninterrupted Wi-fi Connection For Participant Use Per Room 6. With Hot And Cold Shower B. Meal Requirement: 1. Buffet Breakfast Of Rice, Eggs, One (1) Breakfast Main Dish, Vegetable Selection, Additional Choice Of Bread Or Pastries, Fresh Fruits For Desert, And Coffee/choco/tea Drinks 2. Plated Am Snack (heavy Snack) Served With Cold Beverage In Glass/can/bottle 3. Buffet Lunch Of 3 Main Course Dishes, Rice, One Vegetable/soup Menu, One Dessert (or A Choice Of Garden Salad Or Fresh Fruits),one Soup, And Cold Drinks 4. Plated Pm Snack (heavy Snack) Served With Cold Beverage In Glass/can/bottle 5. Buffet Dinner Of 3 Main Course Dishes, Rice, One Vegetable/soup Menu, One Dessert (or A Choice Of Garden Salad Or Fresh Fruits),one Soup, And Cold Drinks 6. Main Course Menu: Beef, Chicken, Fish Or Seafood 7. No Pork Menu C. Function Rooms 1. Free Use Of Function Rooms That Can Accommodate The Number Of Participants. 2. Table Arrangement Should Be 3 Feet Apart Per Rows (distance From One Chair In Front Should Also Be 3 Feet Apart From The Next Chair Behind In A Classroom-type Function Use) 3. Function Rooms Should Have No Pillars That Can Block The View Of Participants And Speaker. 4. With Good Sound System With Atleast 3 Microphones (preferrably Wireless) And Audio Jack Suitable For Laptop Input, And One Audio Technician On Standby During The Entire Duration Of Activity. 5. Sound Proof, Bright-lighted And Well- Ventilated Function Venue 6. Free And Strong, Uninterrupted, Fast Fiber Wi-fi Connection That Can Accommodate Atleast 50 Gadgets For Function Hall,and Atleast 4 Gadgets For Hotel Rooms. 6. Free Use Of Projector Monitor With Hdmi Cable, Wide Screen And Electrical Connections Including Extension Cords (atleast 3 Extension Cords) For The Use Of Participants And Secretariat 7.free Use Of White Board, Whiteboard Markers And Eraser. 8. Free Flowing Coffee/tea And Water With Hot And Cold Water Dispenser 9. Atleast 2 Standby Waiters And 1 Technical Staff During The Entire Duration Of Activity 10. Cctv Protected. 11. Restroom/washroom Should Be Inside The Hall, Or Beside/adjacent To The Function Venue, And Should Be Gender-sensitive (separate Male & Female Room) 12. Function Venues Must Be Disinfected During Break Times And After Every Scheduled Event. D. Other Amenities 1. Free Use Of Hotel Amenities 2. Free 4.5ft X 9ft Tarpaulin/ Streamer For Photobackground Inside The Function Rooms. 3. Discount At The Business Center For Fax, Printing, Photocopying, Etc. 4. Sanitation Alcohol And Mats Must Be Available At All Entry Points 5. Cleaning Disinfection Measures In Common Areas (eg. Lobby, Restrooms, Halls, Corridors, Elevators, Etc. ) Must Be Given To Objects That Are Frequently Touched Such As Elevator Buttons, Handles, Handrails, Switches, Doorknobs, Kitchen Surfaces, Etc. 6. Information, Education, And Communication (iec) Materials On Proper Handwashing, Etc Must Be Posted In A Conspicious Areas, Particularly At The Restrooms & Other Wash Areas. E. Notes 1. Hotel Location Must Be Appropriate For The Conduct For Professional Discussion And Conducive For Productivity And Creative Thinking 2. Hotel Must Have A Space That Can Be Utilized For Workshop Activities 3. Hotel Should Not Be Offering Short- Term Lodging Associated With Motels, Not Situated Beside Or Across Gambling Establishments/casinos & Funeral Parlor. 4. Hotel Must Have Amenities That Is Pwd-friendly, Specifically On Mobility Assistance Or Preferrably With Elevator Or Escalator Availability 5. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel 6. Health And Safety Guidelines Governing The Operations Of Accommodation Establishments By The Department Of Tourism Are Observed. Please Attach The Following Documentary Requirements: Copy Of Mayor's/business Permit Copy Of Philgeps Registration Number Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent Copy Of Bir Certificate Of Registration Omnibus Sworn Statement Delivery Term: As Per Schedule Place Of Delivery / Venue: Within General Santos City *************************************************************************** Department Of Social Welfare & Development Field Office Xii, Koronadal City Request For Quotation Company Name: ________________________________________ Rfq No.: 2024-02-0137recanvass Address: _______________________________________________ Date: 23-may-24 Contact Person: _________________________________________ Contact No.: ____________________________________________ Sir/madam: Please Quote Your Government Price/s Including Delivery Charges, Vat Or Other Applicable Taxes, And Other Incidental Expenses For The Goods Listed In Annex A. Also, Furnish Us With Descriptive Brochures, Catalogues, Literatures And/or Samples, If Applicable. If You Are The Exclusive Manufacturer, Distributor Or Agent In The Philippines For The Goods Listed Below, Please Attach In Your Quotations A Duly Notarized Certification To This Effect. Please Accomplish And Submit This Form Together With Annex A To Dswd-bac Secretariat At Dswd Field Office Xii, Regional Center, Brgy. Carpenter Hill, Koronadal City Or Email Us Your Accomplished Forms At Procurement.dswd12@gmail.com Or Fo12@dswd.gov.ph. Kindly Indicate In The Subject The Reference Number For Quotations Submitted Through Said Email Address. Quotations Submitted To Different Email Address(es) As Stated Above Shall Not Be Considered For Evaluation. For Manual Submission Please Submit These Documents Signed And Sealed, Not To Be Disclosed To Canvassers And Other Parties Until Bid Opening Of Bac. Deadline Of Bid Submission Is On ______april 17, 2024___________________ At 10:00am Note: Submission Of Quotations Beyond The Deadline Shall Be Ground For Disqualification Very Truly Yours, (sgd.) Abdulquddus R. Barambangan Head, Procurement Section Terms And Conditions: 1. Award Shall Be Made On Per: [ ] Item Basis [ / ] Total Quoted [ ] Lot Basis 2. Quotations Validity Shall Be Ninety (90) Calendar Days From The Deadline Of Submission Of Quotations. 3. Good/s Shall Be Delivered On: As Per Schedule As Per Schedule 4. Place Of Delivery: Within General Santos City 5. Terms Of Payment: N/30. 6. Liquidated Damages/penalty: One-tenth (1/10) Of One Percent For Every Day Of Delay 7. For Goods, Please Indicate Brand, Model, And Country Of Origin 8. Must Be Philgeps Registered. 9. In Case Of Discrepancy Between Unit Cost And Total Cost, Unit Cost Shall Prevail. 10. In Case Of A Tie, The Contract Shall Be Awarded Through A "tie-breaking" Method To Determine The Winning Bidder In Accordance With Gppb Circular 06-2005 "11. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s" 12. Warranty: (if Applicable) (signature Over Printed Name) Supplier