Department Of Social Welfare And Development Main Tender

Description Request For Expression Of Interest For The Procurement Of Consultancy Services For The External Spot Check For 4ps Operations Rei No. Gop/25-dswd-002-a (pr No. 2024121782) 1. The Department Of Social Welfare And Development (dswd), Through The Pantawid Pamilyang Pilipino Program (4ps) Funds For Cy 2025 Intends To Apply The Sum Of Seven Million Five Hundred Eight Thousand Pesos (php7,508,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The “procurement Of Consultancy Services For The External Spot Check For 4ps Operations” Under Rei No. Gop/25-dswd-002-a. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The Dswd Now Calls For The Submission Of Eligibility Documents For The External Spot Check For 4ps Operations, Which Aims To Assess The Following: • Field Operations (registration, Updating, Family Development Session, Compliance Verification, Payout, Grievance Handling, Etc.) • Program Design And Policies • Service Performance Of Institutional Partners • Beneficiaries’ Awareness Of Program Policies And Features Regular Conduct Of Spot Check Is Aimed At Providing Program Management Information That Will Support Sound And Evidence-based Decisions On The Following: • Program Design Adjustment; • Implementation Adjustment; And • Modification And Updating Of Policies And Guidelines In Terms Of The Results Framework, Spot Check Serves As The Monitoring And Evaluation (m&e) Instrument For The Inputs, Activities, And Outputs Of The Program. As Need Arises, The Spot Check Could Also Be Used To Some Extent To Determine How The Program Is Doing In Terms Of Achieving Its Immediate Or Lower-level Outcomes. Eligibility Documents Of Interested Consulting Firms Must Be Duly Received By The Bac Secretariat On Or Before 11 March 2025 At 9:00 A.m. At The Bac Secretariat Office, 2nd Floor Mahusay Building, Dswd Central Office, Ibp Road, Constitution Hills, Quezon City. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. 3. Interested Bidders May Obtain Further Information From The Dswd Bac Secretariat And Inspect The Bidding Documents (part 1) At The Address Given Below From Monday To Friday, From 8:00 A.m. To 5:00 P.m. 4. A Complete Set Of Bidding Documents (part 1) May Be Acquired By Interested Bidders From 15 February 2025 To 11 March 2025 From The Address Below. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Bac Shall Draw Up The Short List Of Consulting Firms From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act (ra) No. 9184, Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of Five (5) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Shortlisting Are: Criteria Rating System Percentage Qualification Of Key Personnel (spot Check Manager) 50% Education 10 - Has A Relevant Doctoral Degree 7 - Has A Relevant Master’s Degree 10% Number Of Years Of Experience In Conducting/ Managing Surveys 20 - Ten (10) Or More Years Of Experience 19 – More Than Eight (8) To Less Than 10 Years Of Experience 17 – More Than Seven (7) To Eight (8) Years Of Experience 15 - Minimum Of Seven (7) Years Of Experience 20% Number Of Survey Reports Authored 20 - Six (6) Or More Survey Reports Authored 15 - Minimum Of Five (5) Survey Reports Authored 20% Applicable Experience Of The Consulting Firm 50% Number Of Years Of Survey Experience 25 - Ten (10) Or More Years Of Experience 22 – More Than Six (6) To Less Than Ten (10) Years Of Experience 19 - Minimum Of Five (5) Years Of Experience 25% Number Of Completed Survey Projects In The Last Seven (7) Years3 25 - Ten (10) Or More Completed Relevant Survey Projects 23 - Ten (10) Or More Completed Survey Projects But Not Relevant 22 - Six (6) To Nine (9) Completed Relevant Survey Projects 21 - Six (6) To Nine (9) Completed Survey Projects But Not Relevant 20 - Minimum Of Five (5) Completed Relevant Survey Projects 19 - Minimum Of Five (5) Completed Survey Projects But Not Relevant 25% Total 100% Passing Rate 75% Should Only One (1) Or Less Than The Required Number Apply For Eligibility And Shortlisting, Pass The Eligibility Check, And/or Pass The Minimum Score Required In The Short Listing, The Bac Shall Consider The Same. 6. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 7. The Procuring Entity Shall Evaluate Bids Using The Quality Based Evaluation (qbe) Procedure. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 8. The Contract Shall Be Completed Within Eight (8) Months From Receipt Of The Notice To Proceed. 9. The Dswd Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Or Www.dswd.gov.ph. 11. For Further Information, Please Refer To: The Chairperson Dswd Bids And Awards Committee C/o Bac Secretariat 2nd Floor Mahusay Building, Dswd Central Office Ibp Road, Constitution Hills, 1126 Quezon City Email Address: Bacsec@dswd.gov.ph Telephone Nos. (02) 8931-8101 To 07 Local 10090/10093 15 February 2025 (original Signed) U/sec. Monina Josefina H. Romualdez Undersecretary And Chairperson, Bids And Awards Committee