Department Of Health Main Tender

Description Republic Of The Philippines Department Of Health Central Office Bids And Awards Committee Request For Best And Final Offer This Is In Reference To The Department Of Health’s Negotiated Procurement (two Failed Biddings) For The Procurement Of Audio And Videoconference Equipment For The Office Of The Secretary Under Np No. 2024-032. The Central Office Bids And Awards Committee (cobac)– B Is Requesting For The Submission Of Best And Final Offer For The Lot Listed Below With A Total Approved Budget For The Contract (abc) Of Three Million Philippine Pesos (php3,000,000.00), To Wit: Lot No. Particular Quantity/ Unit Total Abc (php) 1 Audio And Videoconference Equipment For The Office Of The Secretary 1 Lot 3,000,000.00 Attached Are The Schedule Of Requirements, Price Quotation Form, Checklist Of Technical And Financial Documents, And The Technical Specification Form Indicating The Actual Requirements For This Engagement. The Following Shall Be Submitted In Sealed Envelopes, One (1) Original And Two (2) Duplicate Copies, Marked As “original”, “copy 1”, And “copy 2” And Shall Be True Copy Of The Original Certified By The Bidder Or His Duly Authorized Signatory At The Doh Convention Hall, Bldg. No. 17, Department Of Health, San Lazaro Compound, Sta. Cruz, Manila On Or Before 26 September 2024 At 9:00 Am, Addressed To The Undersigned: 1. Price Quotation, Inclusive Of Taxes Using The Attached Form; 2. Duly Accomplished And Signed Technical Specifications Using The Attached Form; Note: The Supplier Shall Indicate The Page(s) Where The Specific Technical Data In Each Technical Specification Can Be Found And Attach These Documents Referred To With This Form. 3. Duly Signed Schedule Of Requirements Using The Attached Form; 4. Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The 2016 Revised Irr Of Ra No. 9184; 5. Statement Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And 6. Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid Within Three (3) Years From The Submission And Opening Of Bids, Must Be At Least Fifty Percent (50%) Of The Abc. For This Purpose, Similar Contracts Shall Refer To Various Ict Services And With Extensive Knowledge, Background And Technical Experience In Projects Covering Design, Implementation Of Various Ict And Audio Visual Systems. 7. The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Which Must Be At Least Equal To The Abc To Be Bid, Calculated As Follows; Nfcc = [(current Assets Minus Current Liabilities) (15)] Minus The Value Of All Outstanding Or Uncompleted Portions Of The Projects Under On-going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract To Be Bid. The Values Of The Domestic Bidder’s Current Assets And Current Liabilities Shall Be Based On The Latest Audited Financial Statements Submitted To The Bir. Or If The Prospective Bidder Submits A Committed Line Of Credit (clc), It Must Be At Least Equal To Ten Percent (10%) Of The Abc To Be Bid Issued By Universal Or Commercial Bank; Provided, That If The Same Is Issued By A Foreign Universal Or Commercial Bank, It Shall Be Confirmed Or Authenticated By A Local Universal Or Commercial Bank. Note: In Case Of A Joint Venture Agreement (jva), The Entity Using Its Audited Financial Statement (afs) Shall Submit A Statement Of Its On-going Contracts Including Contracts Awarded And Not Yet Started, If Any, Provided That, Its On-going Contracts Shall Be Reflected In The Computation Of Nfcc. Provided Further, That The Current Assets And Current Liabilities Of Foreign Bidders Shall Be Based On Their Afs Accomplished In Compliance With International Financial Reporting Standards (circular 02-2014 Dated 20 June 2014 Pursuant To Gppb Resolution No. 14-2014 Dated 20 June 2014). 8. If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; In The Absence Of A Jva, Duly Notarized Statements From All The Potential Joint Venture Partners Should Be Included In The Bid, Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Failure To Enter Into A Joint Venture In The Event Of A Contract Award Shall Be Ground For The Forfeiture Of The Bid Security (2016 Revised Irr Of Ra No. 9184). Note: Each Partner Of The Joint Venture Shall Submit Their Respective Philgeps Certificates Of Registration In Accordance With Section 8.5.2 Of The 2016 Irr Of R.a 9184. The Submission Of Technical And Financial Eligibility Documents By Any Of The Joint Venture Partners Constitutes Compliance: Provided, That The Partner Responsible To Submit The Nfcc Shall Likewise Submit The Statement Of All Of Its Ongoing Contracts And Audited Financial Statements. 9. Original Duly Signed Omnibus Sworn Statement (oss); 10. Duly Notarized Authority Of The Signatory, Whichever Is Applicable: 1. Original Notarized Secretary’s Certificate (i.e. Corporation; Joint Venture Agreement); Or 2. Original Special Power Of Attorney (i.e. Sole Proprietor; Partnership); Or 3. In Case The Signatory Is The Sole Proprietor, Copy Of The Dti Certificate Of Registration Or Philgeps Registration (platinum Membership) 11. Original Or Downloaded From The Internet Technical Brochure/datasheet. 12. Company Profile That Must Show Evidence That The Firm Is In The It Solution Provider Sector And Must Have Experience In The Design & Implementation Of Audio/video And Projection Systems. 13. Warranty Proposal For One (1) Year For All Items Except Projector For Three (3) Years 14. The Bidder Shall Submit Any Of The Following Whichever Is Applicable: A. If The Bidder Is The Manufacturer, Certify That The Bidder Manufactures The Products/items; Or B. If The Bidder Is An Exclusive/authorized Distributor Or Dealer Of The Products/items, Certificate Or Contract From The Manufacturer Or Importer Must Be Provided As Proof That The Bidder Is An Exclusive/authorized Distributor Or Dealer Of The Products/items; Or C. If The Bidder Is An Agent Of The Exclusive Distributor Or Dealer The Following Must Be Provided: I. Certificate Or Distributorship/ Dealership Agreement By The Manufacturer With The Distributor Or Dealer; And Ii. Certificate Or Contract/dealership Agreement Between The Distributor/dealer And The Bidder. 15. Certification From Prospective Bidder Or Supplier Or Manufacturer: A. Certification That The Supplier Shall Issue A Service Support Certificate Within The Warranty Period. B. Fcc & Rohs Compliance Certificates Covering The Items/units. C. Certification From The Manufacturer Or Local Exclusive Distributor That The Warranty Shall Not Be Affected With A Change Of Dealer; D. Certification That The Supplier Has The Capacity For Corrective And Preventive Maintenance Of The Audio/video; Projection And System; And That Maintenance And Technical Support Staff And Engineers Must Be Available Locally Under Its Direct Employment And Supervision And Have The Experience And Training To All Staff Or Engineers E. Certification From The Bidder That If Items/units Reach Its End-of-life (products) During The Warranty Period, The Bidder Will Replace The Items/units With The Latest Model Available. 16. Sworn Statement Using The Prescribed Form. Note: Bidders May Submit Their Bid Proposal On Or Before 26 September 2024 At 9:00 Am To The Cobac-b Secretariat Through Any Of The Following Options: 1. In Printed Copy To Be Submitted At The Doh Convention Hall Bldg. No. 17, Department Of Health, San Lazaro Compound, Sta. Cruz, Manila; Or 2. In Soft Copy Via E-mail To Cobacbsecretariat@doh.gov.ph Provided That It Complies With The Following Condition: I. It Should Be In A Clear .pdf/.img/.jpg/.tiff/.gif/.png Format, And Shall Be In Password Protected Bidding Documents In Compressed Archive Folders Pursuant To Gppb Resolution No. 09-2020 And Section 25.1 Of The 2016 Revised Irr Of Ra No. 9184; Ii. A Generated Bid Receipt Page Or Email Acknowledgement Indicating The Time Of Submission Must Be Secured And Printed As A Reference; Iii. The Documentary Requirements Are Arranged Accordingly Based On The Eligibility Checklist Using The Standard File Name Indicated Therein. Iv. For Electronic Bid Submission, The Password For Accessing The Bidding Documents Will Be Disclosed By The Bidders Only During The Actual Bid Opening Which May Be Done In Person Or Face-to-face Through Videoconferencing, Webcasting Or Similar Technology (gppb Resolution No. 09-2020 And Section 29 Of The 2016 Revised Irr Of Ra No. 9184) The Bac Shall Open The Bid Envelopes Using A Non-discretionary “pass/fail” Criterion. In Case Of Electronic Bid Submission, Bidding Documents Not In Compressed Archive Folders And Are Not Password Protected, Shall Be Rejected. However, Bid Envelopes That Are Not Properly Sealed And Marked Or Not Properly Compressed And Password-protected, As Required In The Request For Best And Final Offer, Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Bid As Submitted. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or Improperly Compressed Or Password-protected Folder, Or For Its Premature Opening. (gppb Resolution No. 09-2020 And Section 25.9 Of The 2016 Revised Irr Of Ra No. 9184) Further, Once The Bidder Is Determined As The Single/lowest Calculated And Responsive Bid, The Bidder Shall Submit Three (3) Sets Of Printed Copies Of The Eligibility Documents, Certified As Such By The Bidder Or His Duly Authorized Representative. The Single/lowest Calculated Bid (s/lcb) Shall Submit Three (3) Sets Of True Copies Of The Original Certified As Such By The Bidder Or His Duly Authorized Signatory Within A Non-extendible Period Of Five (5) Calendar Days From Receipt Of The Notification Arranged, Numbered And Tabbed As Enumerated Below: (a) Latest Annual Tax Return Filed Thru Electronic Filing And Payment Systems (efps) And Must Be Duly Validated With The Tax Payments Made Thereon For The Preceding Tax Year Be It On A Calendar Or Fiscal Year Income (per Revenue Regulations 3-2005); (b) Latest Business Tax Return Filed Thru Electronic Filing And Payment System (efps) Duly Validated With The Tax Payments Made Thereon Also Refers To The Value Added Tax (vat) Or Percentage Tax Returns Covering The Previous Six (6) Months (per Revenue Regulations 3-2005); The Latest Income And Business Tax Returns Are Those Within The Last Six Months Preceding The Date Of Bid Submission (c) Articles Of Incorporation And General Information Sheet (gis), In Case The Bidder Has Submitted A Sec Registration In Its Philgeps Certificate Of Platinum Membership, If Applicable; Note: 1. In Case Of A Jva, Each Partner Shall Submit Letter (a) To (c) Post-qualification Documentary Requirements (gppb Npm 006-2010 Dated 04 February 2010). 2. In Case Of Award, Kindly Send A Soft Copy Of The Technical Specifications Being Offered (in “word” And “pdf”) To This Email Address: Cobacbsecretariat@doh.gov.ph Failure Of The Bidder Declared As S/lcb To Duly Submit The Requirements Stated Above Or A Finding Against The Veracity Of Such Shall Be Ground For Forfeiture Of The Bid Security And Disqualify The Bidder For Award. Posting Of Performance Security Is Required Upon Issuance Of Notice Of Award. Performance Security Shall Be Limited To The Following Categories Below That Bidder May Opt To Use, Denominated In The Philippine Pesos And Posted In Favor Of The Procuring Entity Not Less Than The Required Percentage Of The Total Contract Price In Accordance With The Following Schedule: Form Of Performance Security Amount Of Performance Security (not Less Than The Required Percentage Of The Total Contract Price) A) Cash/cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. Five Percent (5%) B) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank. C) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Thirty Percent (30%) The Performance Security Shall Be Valid Until The Issuance Of The Certificate Of Inspection And Acceptance Report By The Department Of Health (doh) Which Must Form Part Of The Terms And Conditions Of The Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank Or Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security When Opted To Be Used By The Bidder. Otherwise, The Award Of Contract Shall Be Cancelled Without Prejudice Of The Institution Of Blacklisting Proceeding Or Other Administrative Cases, Civil Or Criminal Cases With The Forfeiture Of The Bid Security. Pursuant To Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184 A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of One (1) Year, In Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) But Not To Exceed Five Percent (5%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) But Not Exceed To Five Percent (5%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. Sgd. Glenn Mathew G. Baggao, Md, Mha, Msn, Fpsms, Fpcha Undersecretary Of Health Chairperson, Cobac-b