Department Of Foreign Affairs Main Tender

Description Request For Expression Of Interest For The Procurement Of Detailed Interior And Engineering Design Services For The Department Of Foreign Affairs Main Building Retrofitting Project 1. The Department Of Foreign Affairs, Through The General Appropriations Act Fy 2024, Intends To Apply The Sum Of Twenty-four Million Pesos (php 24,000,000.00) Only Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Detailed Interior And Engineering Design Services For The Department Of Foreign Affairs Main Building Retrofitting Project With Identification Number Pb-cs-02-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The Dfa-bac Shall Adopt A Two-stage Process Of Selection Of The Winning Bidder: First Stage (shortlisting Of Qualified Bidders) And Second Stage (submission And Evaluation Of Technical And Financial Proposals Of Shortlisted Bidders). The Department Of Foreign Affairs Has Scheduled The Following Activities For The Said Project: Activity | Date Deadline Of Receipt Of Eligibility Documents| 21 November 2024 (thu), 1:00 Pm Eligibility And Shortlisting | 21 November 2024 (thu), 2:00 Pm Pre-bid Conference | 28 November 2024 (thu), 10:00 Am Deadline Of Submission Of Bids | 10 December 2024 (tue), 9:00 Am Opening/evaluation Of Bids | 10 December 2024 (tue), 10:00 Am Negotiation | 16 December 2024 (mon), 10:00 Am Post Qualification | 18 December 2024 (wed), 10:00 Am Venue: All Procurement Activities, Except For The Submission Of Bids Shall Be Conducted In-person And/or Online Video Conference. 3. The Department Of Foreign Affairs Now Calls For The Submission Of Eligibility Documents For The Procurement Of Consulting Services For The Detailed Interior And Engineering Design Services For The Department Of Foreign Affairs Main Building Retrofitting Project. Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat On Or Before 21 November 2024, Thursday, 1:00 P.m., At The 12th Floor, Dfa Building, 2330 Roxas Blvd. Pasay City. The Eligibility Check And Shortlisting Will Be Held At The Dfa On 21 November 2024, Thursday, At 2:00 Pm. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. Prospective Bidders Should Submit Its Expression Of Interest (eligibility Documents Submission Form) Together With The Required Eligibility Documents. Eligibility Requirements Class “a” Documents (a) Legal Documents 1. Philgeps Certificate Of Registration And Membership, Including Annex “a” 2. Registration Certificate From Sec, Dti (for Sole Proprietorship), Or Cda (for Cooperatives) 3. Mayor’s/business Permit 4. Valid Tax Clearance Certificate (b) Technical Documents 1. Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts Including Contracts Awarded But Not Yet Started, Within The Last Five (5) Years Prior To The Deadline For Submission And Receipt Of Bids, Including Contracts Awarded But Not Yet Started, If Any. The Statement Shall Include The Following: 1. Names Of Outstanding Contracts With Other Contracting Party, I.e., Government Agency Or Private Company Allowed By The Rules; 2. Contract Date, Period/duration, And Amount Or Value. Contracts Covered By Non-disclosure Clause Shall Be Presented To The Dfa For Evaluation Purposes (ref: Npm No. 041-2014). The Dfa Shall Endeavor To Treat The Information Provided In Such Contracts As Confidential. The Bidder Would Be Considered Ineligible Or Disqualified From Obtaining An Award If (i) There Is A Misrepresentation Or (ii) If The Omission Would Affect The Capability Of The Bidder To Undertake The Project (ref: Npm 006-2018). Note: Per Item Vi.4 Of The Terms Of Reference, Bidders Must Have Handled Projects With An Approximate Gross Area Of 24,000 Square Meters Or Have Successfully Managed At Least Two (2) Projects Of This Magnitude In Terms Of Monetary Value (50% Of The Abc). 2. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice Those Professions (e.g. Prc), Including Their Representative Curriculum Vitae. Financial Document Audited Financial Statement Must Be Stamped “received” By The Bir By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission Class “b” Document If Applicable, A Valid Joint Venture Agreement In Case The Joint Venture Is Already In Existence, Or Duly Notarized Statements From All The Potential Joint Venture Partners In Accordance With Section 24.1 (b) Of The Revised Irr Of Ra 9184. 4. Interested Bidders May Obtain Further Information From The Department Of Foreign Affairs And Inspect The Bidding Documents At The Address Given Below During Office Hours From Monday To Fridays, 8:00 Am To 5:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On 14 November 2024 From The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty-five Thousand Pesos (php 25,000.00) Only. 6. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 7. The Bac Shall Draw Up The Shortlist Of Consultants From Those Who Have Submitted Expressions Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Shortlist Shall Consist Of Three (3) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Shortlisting Are: A. Applicable Experience Of The Consultant | 40% B. Qualification Of Personnel Who May Be Assigned To The Job Vis-a-vis Extent And Complexity Of The Undertaking | 40% C. Current Workload Relative To Capacity | 20% Total | 100% Note: To Be Eligible For Inclusion In The Shortlist, A Consultant Must Obtain A Minimum Or Passing Total Score Of 70%. 8. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 9. The Procuring Entity Shall Evaluate Bids Using The Quality Based Evaluation (qbe), Procedure. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 10. The Contract Shall Be Completed Within Ten (10) Months From The Issuance Of The Notice To Proceed (ntp). 11. The Department Of Foreign Affairs Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Bids And Awards Committee Secretariat Department Of Foreign Affairs, 12th Floor Dfa Main Building 2330 Roxas Blvd. Pasay, City 1300 02-8834-4060 Bac.secretariat@dfa.gov.ph