Department Of Education Tender

Description Reason For Negotiated Procurement- Community Participation: To Expedite The Procurement Process And At The Same Time Effectively Implement The Relevant Provisions Of Ra 11037 Or "masustansyang Pagkain Para Sa Batang Pilipino Act", Ra No. 11148 Of "kalusuguan At Nutrisyon Ng Mag-nanay Act", And Ra No. 11321 Or "sagip Saka Act" And Their Respective Irrs For The Procurement Of Pasteurized And Sterilized Milk For The School-based Feeding (sbfp) Beneficiaries Of The Department Of Education – Division Of Misamis Oriental For Sy 2024-2025 Through Negotiated Procurement – Community Participation Date: _____________________ Name Of Company: ________________________________________________________________________ Address: __________________________________________________________________________________ Business Permit No.: __________________________________ Tax Identification No.: ________________ Philgeps Registration No.: ________________ Contact No.: ________________________________ Email Address: _________________________________ Dear Sir/madam, Please Quote Your Best Offer For The Item/s Described Below, Subject To The General Conditions Provided Herein. Kindly Submit Your Duly Signed And Sealed Quotations To Deped Misor Division Bac Secretariat (group2) Located At The Payroll Section, 2nd Floor Of Deped Misor Division Office Building., Don Apolinar Velez St., Cor M. H. Del Pilar St., Cagayan De Oro City, Together With The Legal, Technical, And Financial Requirements Likewise Listed Herewith On Or Before November 27, 2024, 11:00am. Maria Teresa M. Absin Chief, Sgod / Chairman, Bac (group2) Reminder: The Quoted Price For Each Item Should Not Exceed The Abc For Each Item. Project Id No. For This Lot G2npcp-goods-2024-017.a Lot No. 1 Price Offer: ----------------------------------- Quantity And Unit Of Measure 1 Lot Approved Budget ₱11,406,696.00 Item Description: Pasteurized Milk Quantity: 543,176 Packs Or Bottles Packaging: 200ml, Individually Packed In Food-grade Polyethylene Pouches Or High-density Polyethylene (hdpe) And Polyethylene Terephthalate (pet) Bottles. Should Indicate The Batch And Lot Numbers. Packaging Must Clearly And Readably Indicate The Manufacturing Date And Expiration Date. If Possible, There Must Be An Imprinted Sign Of “not For Sale” Per Pack. Expiration: Expiration Date Should Be At Least A Week (7 Days) From The Date Of Delivery. Flavor: Non-flavored Quality: Milk Should Be Received In Good Condition, Not Expired, No Signs Of Spoilage, Not Curdled, Not Slimy, And No Sour Smell. It Should Be Delivered Frozen Or With Ice. Nutritional Content: Energy – 120-180kcal Protein 7-10g Fat 3-7g Carbohydrates 12-30g Calcium 220-480mg ** Energy, Protein, Carbohydrates And Fats Must Be Expressed In Or Rounded Off To Whole Numbers, But Not In Any Way Lower Than The Minimum Amount Stated Above. Delivery Schedule: Once A Week During The 43 Feeding Days Of Milk Implementation. Drop-off Points: Please See Annex A Samples Are Required For Sensory Evaluation And Acceptability Test. Project Id No. For This Lot G2npcp-goods-2024-017.b Lot No. 2 Price Offer: ----------------------------------- Quantity And Unit Of Measure 1 Lot Approved Budget ₱3,146,955.00 Item Description: Sterilized Milk Quantity: 149,855 Packs Or Bottles Packaging: 180-200ml, Individually Packed In Food-grade Polyethylene Pouches Or High-density Polyethylene (hdpe) And Polyethylene Terephthalate (pet) Bottles. Should Indicate The Batch And Lot Numbers. Packaging Must Clearly And Readably Indicate The Manufacturing Date And Expiration Date. If Possible, There Must Be An Imprinted Sign Of “not For Sale” Per Pack. Expiration: Expiration Date Should Be At Least A Week (7 Days) From The Date Of Delivery. Flavor: Non-flavored Quality: Milk Should Be Received In Good Condition, Not Expired, No Signs Of Spoilage, Not Curdled, Not Slimy, And No Sour Smell. If In Cans, There Should Be No Sign Of Bulging And Dent. Nutritional Content: Energy – 130-180kcal Protein 6-10g Fat 3-7g Carbohydrates 22-30g Calcium 220-680mg ** Energy, Protein, Carbohydrates And Fats Must Be Expressed In Or Rounded Off To Whole Numbers, But Not In Any Way Lower Than The Minimum Amount Stated Above. Delivery Schedule: Once A Week During The 43 Feeding Days Of Milk Implementation. Drop-off Points: Please See Annex A Samples Are Required For Sensory Evaluation And Acceptability Test. General Conditions Of The Contract: 1. This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. 2. Bidders Shall Provide Correct And Accurate Information Required In This Form. 3. Prices Must Be Valid For A Period Of Thirty (30) Calendar Days From The Opening Of Quotations. 4. Price Quotations, To Be Denominated In Philippine Pesos, Shall Include Incidental Expenses, Duties, Levies Payable And/or Taxes. 5. Quotations Exceeding The Approved Budget For The Contract (abc) Shall Be Rejected Outrightly. 6. Award Of Contract Shall Be Made To Lowest Price Offered Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 7. Bidders Or Authorized Representative Should Use Permanent Ink In Accomplishing The Rfq Form And Should Affix His/her Signature Over Printed Name On All Pages. 8. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed/countersigned By The Authorized Representative Or Signing Authority. 9. All Quotations Must Be Placed Inside A Signed And Sealed Enveloped Marked As “for The Procurement Of Pasteurized And Sterilized Milk For The School-based Feeding (sbfp) Beneficiaries Of The Department Of Education – Division Of Misamis Oriental For Sy 2024-2025 Through Negotiated Procurement – Community Participation.” 10. Identification Of The Lot Being Bid For Should Include The Item Description Such As Pasteurized Milk Or Sterilized Milk And Its Corresponding Specific Lot Id No. 11. Performance And Warranty Securities Should Be Submitted By The Winning Bidder Within 5 Calendar Days From Receipt Of Notice Of Award. 12. Delivery Of Goods And Services Shall Commence Immediately After The Issuance Of Notice To Proceed Or Upon The Schedule Set By The End-user And To Last For 43 Feeding Days. 13. Liquidated Damages Equivalent To One Tenth Of One Percent Of The Value Of The Goods Not Delivered Within The Prescribed Period Shall Be Imposed Per Day Of Delay. 14. Advance Payment May Be Released In An Amount Not Exceeding Fifteen Percent (15%) Of The Total Contract Price In Accordance With The Provisions Of The Contract Implementation Guidelines For The Procurement Of Goods, Supplies And Materials, And The Contract Implementation Guidelines For The Procurement Of Infrastructure Projects, Or Annexes “d” And “e” Of The Irr Of Ra No. 9184. 15. The Winning Bidder Shall Submit A Written Request For Payment To The Pe, Accompanied By An Invoice Describing As Appropriate The Delivery Made, Quantity And Quality Of Goods Delivered, And The Amount Due To Them. 16. Payment Shall Be Released Based On The Terms Provided In The Contract And Only Upon Validation By The End-user Unit That The Winning Bidder Has Delivered Or Performed The Outputs Specified In The Contract And The Same Has Been Inspected And Accepted By The Pe As Satisfactory In Accordance With The Technical Specifications Or Scope Of Work, And Applicable Government Budgeting, Accounting, And Auditing Rules. Statement Of Compliance I/we Have Read And Understood The Requirements/scope Of Service/terms Of Reference And Conditions Stipulated Herein And Shall Therefore Comply To All The Conditions Set Forth In The Contract With Respect To The Required Technical Specifications, Schedule Of Requirements And General Conditions Of The Contract, If Our Bid Is Considered For Award. ________________________________________________________ Printed Name And Signature Of Bidder’s Authorized Representative Legal, Technical And Financial Requirements For Organized Community Or Social Groups: A. Legal Requirements 1. Certificate Of Registration From The Dti, Sec, Cda, Da, Department Of Labor And Employment, Ncip; Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples’ Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas Or Lgus, 2. A Sworn Affidavit (appendix “1”) Executed By The Head Or Its Authorized Representative That Affirms That: A. None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Technical Working Group (twg) Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And B. None Of Its Incorporators, Officers Or Members Has A Related Business To The Community-based Project Being Procured At Hand; Or Disclosure Of The Members If They Have Related Business, If Any, To The Community-based Project Being Procured At Hand And The Extent Or Percentage Of Ownership Or Interest Therein. B. Technical Requirements 1. Duly Accomplished And Signed Request For Quotation 2. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, At An Equal Or Higher Established Standards. (appendix “2”) 3. The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof. C. Financial Requirements 1. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. ** Additional Requirements For Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: 1. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And 2. Updated Audited Financial Statement (afs), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. The Afs Shall Be Stamped Received By The Bureau Of Internal Revenue (bir) Or Accredited And Authorized Institutions. For Un-organized Community Or Social Groups: A. Legal Requirements 1. A Photocopy Of The Government-issued Id Of The Officers Or Members Of The Unorganized Csg Showing That They Are Residents Of The Target Community, Or Nearby And Other Communities If Allowed By The Pe; And 2. A Sworn Affidavit (appendix “1”) Executed By The Head Or Authorized Representative That: I. None Of Its Organizers, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Twg Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And Ii. Commitment Of The Unorganized Csg That It Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand If No Performance Or Warranty Security Is Required By The Pe. B. Technical Requirements List Of Completed Work Experiences Of The Members Of The Unorganized Csg That Meet Or Satisfy The Workmanship And Skill Set Requirements, Which Shows The Capacity To Perform The Required Labor Component For The Delivery Of Goods. C. Financial Requirements Photocopy Or Scanned Copy Of The Bank Account Under The Name Of Any Of Its Officers Or Members With The Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger.