Department Of Education Region Xi Tender

Description Invitation To Bid No. 023-09-2024 Invitation To Bid For Procurement Of The Supply And Delivery Of Procurement Of Supply And Delivery Of Remediation Packages For Reading Resources 1. The Department Of Education, Regional Office Xi, Through The Sub Allotment Release Order No. Osec-11-24-4053 Intends To Apply The Sum Of Thirty-five Million Five Hundred Sixty-four Thousand Four Hundred Thirty-five Pesos (₱35,564,435.00) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 023-09-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Regional Office Xi, Now Invites Bids For The Above Procurement Project. Bidders Should Have Completed, Within 5 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Unit Item Description Qty Unit Cost Total Cost Lot 1 Set English Reading Kit Level 1 Arlene T. Lim/2019/ 9789719497714 Please Refer To Annex A For Technical Specification 554 ₱20,000.00 ₱11,080,000.00 Lot 1 – Sub Total ₱11,080,000.00 Lot 2 Set Wikahon Pre-a Box Set Ani Rosa Almario Please Refer To Annex B For Technical Specification 561 ₱9,995.00 ₱5,607,195.00 Wikahon A Box Set Ani Rosa Almario Please Refer To Annex B For Technical Specification 552 ₱14,995.00 ₱8,277,240.00 Lot 2 – Sub Total ₱13,884,435.00 Set Active Reading Buddy (arb) Mark Gleen O. Cidro, Jennica L. Gan, Benedick A. Verona, John Alberto F. Morales, Ramvel E. Bueza, Angelo Vincent T. Del Rosario, Jeritza A. Vallecera/2023 Please Refer To Annex C For Technical Specification 530 ₱20,000.00 ₱10,600,000.00 Lot 3 – Sub Total ₱10,600,000.00 Grand Total ₱35,564,435.00 Terms And Conditions/specifications For The Procurement Supply And Delivery Of Remediation Packages For Reading Resources 1. Bidder/s Shall Refer To Attached Annex For Details On The Types Of Remediation Packages For Reading Resources, Titles, Specifications, And Distribution Lists For Each Lot. 2. The Project Is Separated Into Three (3) Lots Which Will Be Awarded Into Separate Contracts, Bidders Are Required To Purchase And Submit Bid Documents Per Lot. 3. Goods Shall Be Delivered And Inspected In The Schools Division Offices (sdos) In Region Xi As Stipulated In The Schedule Of Requirements, Within Ninety (90) Calendar Days From The Receipt Of Ntp By The Winning Bidder. Delivery Sites Are The Following: Division Drop-off Points Davao De Oro Nabunturan Sped Center, Nabunturan, Davao De Oro Davao Del Norte Division Library Hub, Carmen Central Essc, Carmen, Davao Del Norte Davao Del Sur Guihing Central Elementary School, Guihing, Hagonoy, Davao Del Sur Davao Occidental Sdo Gym Davao Occidental, Lacaron, Malita, Davao Occidental Davao Oriental Davao Oriental Division Supply Office, Government Center, Brgy. Dahican, City Of Mati, Davao Oriental Digos City Digos City National High School, Digos City, Davao Del Sur Island Garde City Of Samal Peńaplata Central Elementary School Island Garden City Of Samal Mati City Division Office, Government Center, Brgy. Dahican, City Of Mati, Davao Oriental Panabo City Lrms Library Hub, Panabo Central Es Sped Center, San Francisco, Panabo City Tagum City Lrmdc Building, Tagum National Trade School, Apokon, Tagum City 4. Bidder/s Must Be Registered Publisher/s Or Authorized Distributor/s And Must Submit Certification/s As Authorized Publisher/distributor In Their Respective Learning Materials. 5. Bidder/s Must Submit National Book Development Board (nbdb) Certificate Of Registration. 6. Copyright Registration Of The Remediation Reading Resources Shall Be Inspected During Post-qualification. Copies Of Which Shall Be Submitted Also After The Inspection. 7. Winning Bidder Must Coordinate, One (1) Day After Issuance Of Notice Of Award (noa), With The Learning Resource Management Section, Curriculum And Learning Management Division (clmd-lrms) (proponent), To Discuss Guidelines Of The Program, Delivery Schedule(s), And The Expectation/s Between Both Parties, Contact No.09178387428, E-mail Address: Lrms.regionxi@deped.gov.ph. 8. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships Or Organizations With At Least (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 9. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 10. Payment Of The Contract Price Shall Be Made In Philippine Currency. 11. The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Based On Technical Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. 12. The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 13. Terms Of Payment A. Progress Payment Shall Be Allowed For The Supplier Upon Accomplishment /delivery Of At Least 25% Of The Requirement Of The Contract. B. Final Payment Shall Be Effected Upon 100% Delivery Of All The Requirements. C. Three Percent (3%) Retention Money Shall Be Deducted For Every Progress Payment. 14. Liquidated Damages A. When The Supplier Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay The Procuring Entity Liquidated Damages. B. An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By The Procuring Entity. C. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. D. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 15. Delivery And Receiving Instructions: The Supplier Shall Observe The Following Instructions: 1. Goods Shall Be Packed, Labeled, And Delivered To Their Destination By The Supplier. Supplier Shall Bear Costs Of Transportation, Insurance, And Other Services Required To Convey The Goods To Their Final Destinations. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical, The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. The Goods Shall Be Properly Packed Based On The Allocation/list Per Recipient And Placed In Unused Corrugated Box And Sealed To Withstand Rough Handling. Each Box Shall Contain The Intended Allocation, Wrapped And Sealed In Plain Plastic For Adequate Protection Against Moisture And Water Damage. Each Box Shall Be Properly Labeled To Indicate The Following: Title, Quantity, Name Of Recipient And Address And Supplier’s Name. The Maximum Weight Per Box Should Not Be More Than 20 Kilos. 2. The Supplier Shall Make Delivery Or Deliveries To The Project Site On Regular Working Days, During Office Hours From 8:00 A.m. To 5:00 P.m. The Receiving Personnel Reserves The Right To Refuse To Receive/accept Delivered Goods Made Before 8:00 A.m. Or After 5:00 P.m., And On Non-working Days. 3. The Supplier Shall Replace All Rejected Goods, And Complete Under Delivery Within Seven (7) Calendar Days From Receipt Of A Notice Of Rejection And Under Delivery From The Receiving Personnel. Likewise, If Stocks Are Available On Site, The Supplier Shall Replace Defective Goods Or Complete Under Delivery Immediately. No Payment Shall Be Made For Deficient Delivery Or Defective Goods Regardless Of The Iars Signed By The Receiving Personnel. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Education, Regional Office Xi, And Inspect The Bidding Documents At The Address Given Below During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On September 13, 2024 To October 7, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Deped Cashier Upon Payment In Cash Of A Non-refundable Fee In The Amount Below: Abc Per Lot Amount Of Bid Documents Lot 1 – ₱11,080,000.00 ₱25,000.00 Lot 2 – ₱13,884,435.00 ₱25,000.00 Lot 3 – ₱10,600,000.00 ₱25,000.00 6. The Department Of Education, Regional Office Xi, Will Hold A Pre-bid Conference On September 25, 2024 @ 9:00 A.m, (wednesday) At The Procurement Unit Office, Deped Ro Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At The Office Address Indicated Below On Or Before October 07, 2024, (monday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 07, 2024, (monday) @ 9:00 A.m. At The Given Address Below Department Of Education, Regional Office Xi And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Education, Regional Office Xi, Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 945 334 9262 +63 970 201 6751 Rebonfamil R. Baguio Bac Chairperson