Department Of Education Region Xi Tender

Description Invitation To Bid No. 038-12-2024 Invitation To Bid For Procurement Of Lot 1 – Training Venue With Food And Accommodation For The Conduct Of The Regional Training Of Division Core Team Trainers On Design, Development, And Quality Assurance Of School-based Professional Development (pd) Programs 1. The Department Of Education, Regional Office Xi, Through The Sub Allotment Release Order No. Osec-11-24-1739 Intends To Apply The Sum Of One Million Three Hundred Forty Thousand Pesos (₱1,340,000.00) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 038-12-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Regional Office Xi, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Are Indicated Below. Bidders Should Have Completed, Within 2 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Unit Item Description Qty Unit Cost Total Cost Pax Lot 1 - Venue With Food And Accommodation (january 13-17, 2025) Pax Day 0 - January 12, 2025 (arrival/check-in) Meals To Be Served: Dinner 134 Pax Day 1 - January 13, 2025 (meals To Be Serve: Breakfast, Am And Pm Snacks, Lunch And Dinner) 134 ₱2,000.00 ₱268,000.00 Pax Day 2 - January 14, 2025 (meals To Be Serve: Breakfast, Am And Pm Snacks, Lunch And Dinner) 134 ₱2,000.00 ₱268,000.00 Pax Day 3 - January 15, 2025 (meals To Be Serve: Breakfast, Am And Pm Snacks, Lunch And Dinner) 134 ₱2,000.00 ₱268,000.00 Pax Day 4 - January 16, 2025 (meals To Be Serve: Breakfast, Am And Pm Snacks, Lunch And Dinner) 134 ₱2,000.00 ₱268,000.00 Day 5 - January 17, 2025 (meals To Be Serve: Breakfast, Am And Pm Snacks, Lunch) 134 ₱2,000.00 ₱268,000.00 Total ₱1,340,000.00 Specifications Food Specification: * Free Flowing Coffee And/or Tea * Managed Buffet With Standby Waiters (breakfast, Lunch And Dinner) * For Breakfast: 2 Main Dish, Rice, Bread, Choice Of Hot Tea/chocolate Or Coffee * For Lunch And Dinner: 3 Main Dish(choice Of Meat:chicken, Pork, Fish Or Beef; Vegetables, Soup, Rice Dessert, And Drinks) * Am And Pm Snacks:sandwich/pasta/kakanin; With Drinks * Food Provision For Non-pork-eaters. * Fresh Fruit Juices As Beverage * At Least Two Food Stations Specifications Venue: * Within Davao City * Airconditioned Function Rooms That Can Accommodate 134 Pax/batch For Plenary * Tarpaulin, 8 Feet X 4 Feet * Classroom Type Set Up * Unlimited And Free Access To Strong Wi-fi Connectivity, At Least 50-100mbps * Available Audio-visual Equipment And Stand By Technical Assistant * At Least Two (2) Lcd Projectors With Wide Screen * At Least One (1) Whiteboard With Whiteboard Pen And Eraser * At Least Three Wireless Microphones And A Microphone Stand * At Least Five (5) Extension Cords * Complete Set Of Sound Systems * Two (2) Tables For The Secretariat (registration Area) * Wide Parking Space * Maintaining Cleanliness And Daily Disinfection Of The Following Areas: Function Hall, Restrooms, Sleeping Quarters, Hallway, Coffee/tea Area And Dining Area * Availability Of Medical Staff In The Training Area * Provision Of Alcohol In All Common Areas * 24-hour Security, Front Desk And Housekeeping Services Accommodation: *twin/triple Sharing Rooms (separate Beds) *clean Bedding, Rooms And Restrooms *provision Of Toiletries 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Deped Regional Office Xi, F. Torres St., Davao City And Inspect The Bidding Documents During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On December 16, 2024 To January 3, 2025, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Deped Regional Office Xi, F. Torres St., Davao City Upon Payment In Cash Of A Non-refundable Fee Of Five Thousand Pesos (₱5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person To The Procurement Unit. 6. The Department Of Education, Regional Office Xi, Will Hold A Pre-bid Conference On December 23, 2024 @ 9:00 A.m. (monday) At The Procurement Unit, Deped Regional Office Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At The Office Address Indicated Below On Or Before January 3, 2025, (friday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On January 3, 2025, (friday) 9:00 A.m. At Deped Regional Office Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Deped Regional Office Xi, F. Torres St., Davao City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 9453349262 Sgd Rebonfamil R. Baguio Bac Chairperson