Department Of Education Region Xi Tender

Description Invitation To Negotiated Procurement - Two Failed Biddings Itb 013-04-2024 Procurement Of Ict Infrastructure Enhancement For Deped Regional Office Xi 1. Pursuant To Section 53.1 Rule Xvi Of The Updated 2016 Revised Implementing Rules And Regulations (irr) No. 9184 Otherwise Known As The “government Procurement Act” (gpra)”, In View Of The Two (2) Failed Competitive Biddings For The Subject Project, The Department Of Education Region Xi Through Sub-allotment Release Order No: Osec-11-23-4607 Invites Interested Suppliers To Participate In And Submit Proposals For The Procurement Ict Infrastructure Enhancement For Deped Regional Office Xi With An Approved Budget For The Contract Amounting To One Million Five Hundred Thousand Pesos (₱1,500,000.00) With Details Below: Unit Item Description Qty Unit Cost Total Cost Ict Infrastructure Enhancement Set Cctv System Minimum Specifications: 2 Units - 16 Channel Embedded Nvr • Third-party Network Cameras Supported • Up To 12 Megapixels Resolution Recording • Support 2-ch Hdmi, 2-ch Vga, Hmdi1 At Up To 4k (3840x2160) Resolution • Up To 64 Ip Cameras Can Be Connected With 320m Incoming Bandwidth • Up To 4 Sata Interfaces • Smart H.265+/h.265/smart H.264+/ H.264/mjpeg Decoding Format. • 32-channel 1080p Self-adaptive Decoding Capability. • Max. 384 Mbps Incoming/recording/ Outgoing Bandwidth. • Ai By Recorder: 2-channel Face Detection And Recognition, 4-channel Perimeter Protection, And 8-channel Smd Plus. • Can Support Ai By Camera: Face Detection And Recognition, Perimeter Protection, Smd Plus, Metadata, Anpr, Stereo Analysis, Heat Map, And People Counting. 12 Units - 4 Mp Wdr Fixed Bullet Network Camera (full Color) 1/3" Progressive Scan Cmos 2560 ×1440 @ 20fps 2.8 Mm/4 Mm Fixed Lens H.265+, H.265, H.264+, H.264 120 Db Wdr (wide Dynamic Range) 3d Dnr (digital Noise Reduction) Up To 30 M Ir Range Poe (power Over Ethernet) Ip67 1 ₱820,000.00 ₱820,000.00 Unit Item Description Qty Unit Cost Total Cost 12 Units - 4 Mp Wdr Fixed Dome Network Camera (full Color) 1/3" Progressive Scan Cmos 2560 × 1440@20fps 2.8 Mm/4 Mm Fixed Lens H.265+, H.265, H.264+, H.264 120 Db Wdr (wide Dynamic Range) 3d Dnr (digital Noise Reduction) Up To 30 M Ir Range Poe (power Over Ethernet) Ip67 4 Pcs - Hdd 8tb 2 Units - Tv 42 Inches Led With Atleast 1 Hdmi Slot 1 Unit - Mini Pc For Playback Core I5, 8gb, 256ssd 5 Units - Layer 2 Switch Manageable 24 Port Gigabit Poe+ * The Cctv Must Be A Certified Brand * Local And Passive Materials, Cable Tray, Conduits And Hangers * Includes Labor Costs For Cabling * Installation, Configuration And Knowledge Transfer * 1 Year Warranty * Lifetime Free Technical Support * Ntc Permit To Sell/distribute Set Telephone System Minimum Specifications: 1 - Ipbx Server With Operator Panel 100 Extensions Up To 200 Extensions (if Upgraded With Module Dsp Port For Add On 100 Extension 30 Concurrent Calls) 3 - Fxo Port Module Installed To Expansion Board That Supports 4 Different Kind Of Modules. 1 - Gsm Serial Gateway With 2 Gsm Port 20 Units - Entry Level Ip Phone With 2 Sip 2.4" Color Screen 10/100 Poe Ehs Wireless Headset Comes With Power Supply Unit. 10 Units - Enterprise Level Ip Phone With 4 Sip Color Lcd 30 Dss Keys 10/100 Poe Comes With Power Supply Unit. Video Conference Phone With Camera Number Of Cameras: 3 - Camera Resolution: 13 Megapixels - Zoom: Up To 6x Lossless Digital Zoom - Field Of View: Horizontal: 180°, Vertical: 54° - Resolution: Panoramic-4k: 3840 X 1080 @ 30fps - Intelligent Zoom: Yes - Virtual Director: Yes - Vivid Hdr: Yes 1 ₱478,000.00 ₱478,000.00 Unit Item Description Qty Unit Cost Total Cost Audio - Speakers: 2 X 2" (50mm) Woofers, 2 X 3/4" (20mm) Tweeters - Speaker Frequency Range: 80hz - 20khz - Number Of Speakers: 4 - Automatic Speaker Detection: Yes - Microphone Type: 8 Microphone Beamforming Array - Microphone Sensitivity: 37dbfs - Microphone Frequency Range: 100hz - 8khz Software And Apps 2 Units - External Mic For Plug-and-play Connectivity To Your Computer Via Built-in Usb C And Usb A Connectors, Easy Bluetooth 5.2 Connectivity To Mobile Devices, 4 Beamforming Microphones Cancel Out Background Noise And Reverb For Perfect Voice Pick Up, Users Can Have More Natural Two-way Conversations Without Breaking The Flow If They Speak At The Same Time, And Up To 32 Hours Battery Life. *deployment, Configuration, Knowledge Transfer *voip Certified *1 Year Warranty *lifetime Free Technical Support *ntc Permit To Sell/distribute Unit Ict Server Room Air-condition Minimum Specifications: Spit Type 2 Hp - Inverter · Bi-sterilization: Uvc Sterilization, Bipolar Ionizer, Healthy Filter · Cleanxpress: 3-step Auto Clean, Filter Cleaning Reminder · Gentle Breeze · Smart Control Power Supply (ph-v-hz): 230v~60hz, 1ph Control Type: Remote Rated Cooling Capacity (kj/h): 19400 (3550~20000) Moisture Removal (liters/h): 1.7 - 2.0 Indoor Noise Level At Cooling - Turbo (db(a)) : 43-45 Indoor Noise Level At Cooling - High (db(a)): 40-42 Indoor Noise Level At Cooling - Med. (db(a)): 37-40 Indoor Noise Level At Cooling - Low (db(a)): 33-36 Indoor Noise Level At Cooling - Mute (db(a)): 30-32 Outdoor Noise Level (db(a)): 52-55 Voltage Range (v): 155~265 Rated Current - Cooling - (a): 6.8(1.6~12.0)) Rated Input - Cooling - (w): 1550(300~2100) Max Current (a): 12.0 , Max Input (w): 2100 Refrigerant/charge (gram): R32/510g Compressor: Rotary Gsd113rkqf6jv6b, (mfg) Higly Indoor Air Circulation (m³/h): 850 Indoor Fan Type: Cross Flow Indoor Fan Motor Type: Ac 2 ₱75,000.00 ₱150,000.00 Unit Item Description Qty Unit Cost Total Cost Outdoor Fan Type: Propeller Fan Outdoor Fan Motor Type: Dc *including Installation And Configuration *3 Years Warranty On Pcb, 5 Years Warranty On Compressor *1 Year Warranty On The Complete Machine Unit All-in-one A3 Printer Print, Scan, Copy, Fax With Adf Minimum Ink Droplet Volume: 3.8 Pl Maximum Resolution: 4800 X 2400 Dpi Automatic 2-sided Printing: Yes (up To A3) Print Direction: Bi-directional Printing Print Speed Of Up To 25.0 Ipm Ultra-high Page Yield: 7,500 Pages (black), 6,000 Pages (colour) Wi-fi, Wi-fi Direct, Ethernet Draft, A4 (black / Colour): Up To 32.0 Ppm / 22.0 Ppm *2 Reduction / Enlargement: 25 - 400% Maximum Copy Size: A3 Copy Resolution: 600 X 600 Dpi Scanner Type: Flatbed Colour Image Scanner Support Paper Thickness: 64-95 G/m2 Paper Capacity: 50 Sheets Scan Speed (flatbed / Adf (simplex | Duplex): 200dpi, Black: 5 Sec / Up To 26.0 Ipm | 11.5 Ipm 200dpi, Colour: 10 Sec / Up To 9.0 Ipm | 6.0 Ipm Receive/page Memory: 6mb, Page Memory Up To 550 Pages Fax Speed (data Transfer): Up To 33.6 Kbps, Approx. 3 Sec/page Fax Resolution: Up To 200 X 200 Dpi Transmission Paper Size (flatbed): A5, A4, A3, B5, B4, Half Letter, Letter, Legal, 11 X 17" *1 Year Warranty On Parts & Services 1 ₱52,000.00 ₱52,000.00 Grand Total ₱1,500,000.00 2. Delivery Of The Goods Is Required Within Sixty (60) Days Upon Suppliers Receipt Of Notice To Proceed. Prospective Suppliers Have All Their Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And Single Largest Completed Contracts Similar To The Contract To Be Bid, Within The Last Two (2) Years Prior To The Date Of Submission And Receipt Of Proposals. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instruction To Bidders). 3. The Department Of Education Region Xi Will Hold A Negotiation Conference On May 17, 2024 (friday) At 9:00 Am Via Microsoft Teams. 4. All Proposals Shall Contain Eligibility And Technical Documents, As Well As The Financial Documents Prescribed In The Bidding Documents Particularly, In Section Viii Checklist Of Technical And Financial Documents. Proposal In Excess Of The Abc Shall Be Automatically Rejected. 5. Negotiation Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 6. Prospective Bidders May Obtain Further Information From Department Of Education Region Xi And Inspect The Negotiated Procurement Documents At The Address Given Below During Monday – Friday; 8:00 A.m. To 5:00 P.m. 7. A Complete Set Of The Negotiated Procurement Documents May Be Acquired By Interested Bidders/suppliers On May 10, 2024 To May 29, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City Upon Payment In Cash Of A Non-refundable Fee Of Five Thousand Pesos (₱5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Deped Cashier. 8. Proposals Must Be Duly Stamped Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before May 29, 2024, (wednesday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 9. The Opening Of Proposals Shall Be On May 30, 2024, (thursday) At 9:00 A.m. At Procurement Unit Office, Department Of Education Region Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. ‬‬‬‬ 10. The Department Of Education Region Xi Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 0991-209-5597 Jenielito S. Atillo Bac, Chairperson Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ________________________ Project Id No._________ Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Appendix “1” Bid Form For The Procurement Of Goods [shall Be Submitted With The Bid] _________________________________________________________________________ Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity ________________________________________________ ________________________________________________ ________________________________________________ (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: _____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Cctv System 1 Set Telephone System 1 Set Ict Server Room Air-condition 2 Set All-in-one A3 Printer 1 Unit