Department Of Education Region Xi Tender

Description Invitation To Bid No. 029-11-2024 Procurement Of Service Provider For Security Guard Services To Be Assigned At Deped Ro Xi From January 1, 2025 To December 31, 2025 (early Procurement Activity) 1. The Department Of Education, Regional Office Xi, Through The Gaa 2025 Intends To Apply The Sum Of One Million Eight Hundred Forty-eight Thousand Five Hundred Twenty-nine Pesos And 44/100 (₱1,848,529.44) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 029-11-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Regional Office Xi, Now Invites Bids For The Above Procurement Project. Bidders Should Have Completed, Within 2 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Details Of Procurement Abc Per Security Guard No. Of Security Guard No. Of Months Total Cost Procurement Of Service Provider For Security Services Six (6) Male Guards In 8hrs Shifting 24/7 To Be Assigned At Deped Ro Xi From January 1, 2024 To October 31, 2024 ₱27,082.26 2 Guards With Night Differential 12 ₱649,974.24 ₱24,969.90 4 Guards W/o Night Differential 12 ₱1,198,555.20 Overall Total ₱1,848,529.44 Details: • 6 Guards X 12 Months (3 Shifts / Day @ 2 Guards At The Main Entrance Of Deped Ro Xi) (1 Shift/day @ 2 Guards) 7:00am-3:00pm; (1 Shift/day @ 2 Guards) 3:00pm-11:00pm; And (1 Shift/day @ 2 Guards) 11:00pm-7:00am Cost Distribution: 2 Guards With Night Differential Amount Direct To Guard A. Equivalent Monthly Rate/basic Pay (new Minimum Wage Rate) B. 13th Month Pay (dw X 365 Days / 12 / 12) C. Night Differential (basic Monthly Pay X 10%) D. 5 Days Incentive Pay (dw X 5 / 12) E. Uniform Allowance (r.a. 5487) Amount To Gov’t In Favor To Guard A. Retirement Benefits (dw X 22.5 / 12 Months) B. Sss Premium [basic Pay + Night Differential] Refer To Sss Premium Table C. Philhealth (basic Pay X 5% / 2) D. State Insurance/ec E. Pag-ibig Fund Agency Fees 20% Of The Total Amount To Guard And Government Value Added Tax (agency Fee 12% Per Vat-rmc-039-2007) 4 Guards Without Night Differential Amount Direct To Guard A. Equivalent Monthly Rate/basic Pay (new Minimum Wage Rate) B. 13th Month Pay (dw X 365 Days / 12 / 12) C. 5 Days Incentive Pay (dw X 5 / 12) D. Uniform Allowance (r.a. 5487) Amount To Gov’t In Favor To Guard A. Retirement Benefits (dw X 22.5/12) B. Sss Premium (amount Based On Sss Schedule Of Contributions) C. Philhealth (basic Pay X 5% / 2) D. State Insurance/ec E. Pag-ibig Fund Agency Fees 20% Of The Total Amount To Guard And Government Value Added Tax (agency Fee 12% Per Vat-rmc-039-2007) Additional Set Of Technical Parameters A. Security Services 1. Stability (a) Years Of Experience (b) Liquidity Of The Contractor (c) Organizational Set-up 2. Resources (a) No. Of Licensed Firearms (b) No. And Kind Of Communication Devices (c) No. And Kind Of Motor-powered Vehicles (d) No. Of Licensed Guards 3. Security Plan 4. Other Factors (a) Recruitment And Selection Criteria (b) Completeness Of Uniforms And Other Paraphernalia 5. Certification On Non-delinquent Payment Or Proof Of Payment To Social Security System (sss), Philippine Health Insurance Corporation (philhealth) And Pag-ibig Fund; 6. Issuance Of Certification From Dole That Has No Pending Case; 7. The Agency Will Provide Certification Upon Release Of Payment Directly To Security Guards Every Billing Period (uniform Allowance, Incentive Leave, And 13th-month Pay). Also, Proof Of Payment For Sss, Philhealth, Pag-ibig Fund, And State Insurance. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Education, Regional Office Xi, And Inspect The Bidding Documents At The Address Given Below During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 11, 2024 To December 3, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City, Upon Payment In Cash Of A Non-refundable Fee Of Three Thousand Pesos (₱3,000.00) To The Deped Cashier. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person To The Procurement Unit. 6. The Department Of Education, Regional Office Xi, Will Hold A Pre-bid Conference On November 20, 2024 @ 9:00 A.m. (wednesday) At The Procurement Unit, Deped Ro Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At Deped Ro Xi, F. Torres St., Davao City On Or Before December 03, 2024, (tuesday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 03, 2024, (tuesday) @ 9:00 A.m. At The Procurement Unit, Deped Ro Xi, F. Torres St., Davao City And/or Via Microsoft Teams. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Education, Regional Office Xi, Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 945 334 9262 +63 970 201 6751 Rebonfamil R. Baguio Bac Chairperson